Southeast Missouri State University is committed to having a student body who maintains themselves in an appropriate manner during interactions with faculty, staff, and other students. We in the Dean of Students Office and the Office of Student Conduct expect students to cooperate with faculty members at all times. Campus civility is a major focus for our area, so we hope the following information is a valuable resource if issues arise.
Academic honesty is one of the most important qualities influencing the character and vitality of an educational institution. Academic misconduct or dishonesty is inconsistent with membership in an academic community and cannot be accepted. Violations of academic honesty represent a serious breach of discipline and may be considered grounds for disciplinary action, up t and including dismissal from the University. For additional information, please see the links below and the Statement of Student Rights and Code of Student Conduct.
Academic honesty is one of the most important practices influencing the character and vitality of an educational institution. Academic misconduct, also known as academic dishonesty, is inconsistent with membership in an academic community and cannot be accepted. Violations of academic honesty represent a serious breach of discipline and may be considered grounds for disciplinary action, including dismissal from the University.
Academic dishonesty is defined to include those acts, which would deceive, cheat, or defraud, resulting in the promotion or enhancement of one's scholastic record. Knowingly or actively assisting any person in the commission of any of the above-mentioned act is also academic dishonesty.
Students are responsible for upholding the principles of academic honesty as found in “The University Statement of Student Rights” in the Student Handbook and in "Academic Policies and Procedures" section of the Undergraduate and Graduate Bulletins. The University requires that all assignments submitted by students be the work of the individual student submitting the work. An exception would be group projects assigned by the 245
instructor; in this situation, the work must be that of the group. Academic dishonesty includes plagiarism and cheating which are individually described as follows:
In speaking or writing, plagiarism is the act of claiming someone else's work as one's own. This includes paraphrasing without crediting the original source. If there is any doubt, the student should consult his or her instructor or any manual of term paper or report writing. Violations of academic honesty by plagiarism include, but are not limited to:
1. Presenting the exact words of a source without quotation marks and/or proper attribution;
2. Using another’s intellectual property such as computer source code, algorithm, laboratory report, or creative works;
3. Presenting information, images, judgments, ideas, or facts summarized from a source without proper attribution; or
4. Self-plagiarism, using work previously submitted for an assignment for a different assignment without proper attribution and instructor approval.
Cheating includes using or relying on the work of someone else in an inappropriate manner or contributing to another’s work in a likewise manner. It includes, but is not limited to, those activities where a student:
1. Obtains or attempts to obtain unauthorized knowledge of an examination's contents prior to the time of that examination;
2. Copies another student's work or intentionally allows others to copy one’s own assignments, examinations, source codes, or other intellectual property;
3. Works in a group when they have been told to work individually or solicits someone else to complete an assignment in part or in whole;
4. Uses unauthorized reference material or electronic devices during an examination;
5. Has someone else take an examination or takes the examination for another;
6. Logs into another student’s account or allows another person to log into one’s account. This includes any account associated with the
course including, but not limited to, the university’s learning management system and publisher’s electronic course resource.
General Responsibilities for Academic Honesty:
It is the Provost’s responsibility to ensure that both students and faculty have access to accurate information about their rights and responsibilities regarding academic honesty and dishonesty. The faculty member is responsible for informing students of the standards of honesty for the course’s examinations and assignments. Sanctions for violations of academic honesty will be listed in the course syllabus.
The course syllabus will include a grade sanction policy. Sanctions may include but are not limited to: require the student to redo the work, fail the student on the work, require the student to receive additional instruction regarding academic honesty as provided by the University Library, Writing Center, or other University resources, or a referral to the Dean of Students. Only the Dean of Students and the Office of Student Conduct may permanently remove a student from a course or suspend or expel a student from the university.
The fundamental responsibility for upholding the standards of academic honesty rests upon the student. It is the student's responsibility to be familiar with, and abide by, the University policy on academic honesty at all times and in all situations.
Amended by Faculty Senate Bill 11-A-16 April 6, 2012, Reviewed by President April 2011, Approved by Board of Regents May 13, 2011
Amended by Faculty Senate Bill 19-A-9, Reviewed by President 11/11/20, BOR Approval N/A
Procedure for Adjudicating Alleged Violations of Academic Honesty Faculty Senate Bill 19-A-10 begins here.
Faculty members who observe or detect evidence of academic dishonesty should notify the student within five business days of discovering the alleged violation of the academic honesty policy. This contact may be made in person, by email, through the course website, or through written feedback on the assignment when it is returned to the student. If the alleged violation of academic dishonesty is first detected by someone other than the faculty member, that person should bring the evidence to the faculty 247
member, who will then initiate the appropriate procedure for dealing with the allegation if warranted. The purpose of this initial contact is to notify the student of the allegation and the sanction to be imposed according to the course syllabus and in alignment with the policy on academic honesty. Sufficient information should be provided at this time for the student to understand the nature of the allegation as well as the sanction, and the student should be informed that a meeting with the faculty member may be requested within five business days if the student wants to discuss the specific details or dispute the allegation. If the student does not respond or chooses to decline a meeting, the faculty member may opt to follow the reporting procedures described in scenario two below.
Meetings with students in online and ITV classes may be conducted via e-mail with the e-mail content serving as evidence. Meetings with students in face-to-face classes may also be conducted via e-mail. Prior to notifying or meeting with the student, the faculty member may consult with the department chair, the appropriate dean, and/or the Office of Student Conduct. If the faculty member believes the allegation is egregious enough to warrant sanctions beyond what is listed in the course syllabus, the faculty member should refer the matter to the department chair for a formal hearing.
The following sections are the procedures to be adhered to by the faculty member and/or student in all possible outcomes. If the faculty member is the department chair, a tenured departmental designee will assume the department chair's role in this protocol and references to the department chair should be read as departmental designee.
Initial Meeting between Faculty Member and Student
During the meeting between the faculty member and the student, the faculty member will present the evidence supporting the allegation to the student. The student will have the opportunity to present evidence to provide alternative explanations or refute the faculty member’s evidence. After due consideration of the student’s evidence, the faculty member determines whether the student has violated the academic honesty policy and which course of action to follow: 248
1. The Faculty Member Determines that the Student is Not in Violation of the Academic Honesty Policy
If the faculty member determines that the student has not violated the academic honesty policy, the process stops, and the matter is considered resolved. Any sanctions imposed will be reversed and no further action is required.
2. The Faculty Member Determines that the Student is in Violation of the Academic Honesty Policy and the Student Accepts the Allegations and Sanctions
If the faculty member determines that the student has violated the academic honesty policy, the faculty member provides written notification to the student confirming the meeting has taken place, the violation and the sanction imposed according to the course syllabus. If deemed appropriate by the faculty member, written notification will also be sent to the department chair, the college dean, the Dean of Students, and the Office of Student Conduct. This notification should include the faculty member’s name, student’s name and S0 number, course number and name, the term in which the offense occurred, the offense, a summary of the faculty member and student’s discussion, and the sanctions imposed. The notification should clearly identify that the matter was resolved between the faculty member and the student and that no further action is warranted. If a student drops the course as a result of the allegation and sanction, the faculty member may still send notification to the parties listed above.
1. 1. Student Accepts the Allegations and Faculty Recommends Sanctions Beyond Those Listed in the Course Syllabus a. Basic information at the top of the notification: faculty’s name, student’s name and S0 number, course number and name, the term in which the offense occurred, the offense and a summary of the faculty member and student discussion.
2. b. A statement indicating that the faculty member chose to pursue formal resolution of the matter due to egregious violations of
The faculty member submits written notifications to the student and the department chair within five business days after the initial meeting of the faculty member and the student. This notification normally should not exceed two pages and should include: 249
1. the academic honesty policy or due to disputed facts and confirmation that the student accepted the allegations and/or sanctions.
2. c. A statement of the specific portions of the academic honesty policy that were allegedly violated.
3. d. A summary of the evidence that supports each allegation with the evidence specifically tied to each allegation.
4. e. A summary of the student’s responses including both e-mail responses and verbal responses made during the meeting.
5. f. Sanctions that were specified in the course syllabus,
6. g. A description of the reason(s) that the faculty member concluded that the alleged acts are egregious, and a recommendation for sanctioning of the student.
7. h. The detailed evidence supporting the allegation, appearing as an Appendix to the notification.
8. i. E-mail exchanges related to the allegation, appearing as an Appendix to the notification.
The department chair will submit written notification of events to the college dean and the Office of Student Conduct, with copies sent to the student, the faculty member, and the Dean of Students within five business days of receiving notification from the faculty member. The notification must be sent even if the department chair disagrees with the faculty member’s position. The original materials from the faculty member will be included with the notification from the department chair.
Upon receiving notification from the department chair, the Office of Student Conduct will schedule a judicial conference to address the allegations and the faculty member and the department chair’s sanctions within five business days. The Office of Student Conduct will review the documentation, communicate with the student and impose sanctions as warranted. In addition, the Office of Student Conduct will communicate the final results (including sanctions imposed) to the student, faculty member, department chair, college dean and Dean of Students. Sanctions shall not be considered final until the process is completed by the Office of Student Conduct. 250
1. a. The student’s right in the judicial process,
2. b. The allegations against the student, and
3. c. The hearing procedures.
2. The Student Does Not Accept the Outcome of the Initial Meeting: Initiation of a Formal Hearing
If the student does not accept the faculty member’s allegations or sanctions, the student may contest the faculty’s decision through a formal hearing with the department chair. Within five business days of the initial meeting, the faculty member shall submit a written request for a formal hearing to the student, the department chair, and the Office of Student Conduct. This notification will contain the same nine items of information described above in section three. Once the process for a formal hearing is initiated, any sanctions imposed should be considered tentative until the process has been completed and the results delivered by the Office of Student Conduct.
Upon receipt of the request for a formal hearing, the Office of Student Conduct will immediately initiate written contact with the student to review:
The Office of Student Conduct will also inform the students that he/she may select a person of the student’s choosing to accompany the student to the formal hearing. However, this person may act only in an advisory capacity during the formal hearing.
The department chair shall consult with the Office of Student Conduct or the Dean of Students regarding the student’s due process rights before proceeding with the formal hearing. The department chair shall conduct any hearings in accordance with the standards provided in the University’s Code of Student Conduct found in the Student Handbook.
The department chair will contact the student within five business days of receiving the request for a formal hearing from the Office of Student Conduct. In this communication, the department chair will inform the student of the allegation(s) and the proposed faculty and department chair recommended sanctions. In the initial communication, the department chair will offer the student a chance to reply to the charges 251
1. a. If the student is found in violation of the academic honesty policy, the notification should also include the details of the formal hearing (allegations, evidence, responses from all parties) sanctions imposed by the department chair.
2. b. If the student is not found in violation of the academic honesty policy as a result of the formal hearing, the case will be dismissed. Notification of this result will be submitted to the student, faculty member, college dean, Office of Student Conduct and the Dean of Students. No sanctions will be applied, and the matter will be considered resolved.
3. a. The Office of Student Conduct will schedule a judicial conference to address the allegation(s) and the faculty member and department
and provide an opportunity for the student to accept the proposed faculty and department chair recommended sanctions.
The student has five business days to respond to the communication from the department chair. For students in an ITV or online course the formal hearing will occur via e-mail. The formal hearing for all students will consist of: a summary of allegation(s), the evidence, a summary of faculty/student communications, and additional sanctions as deemed appropriate by the department chair.
The department chair will give due consideration to the student’s response, including whether the student replied to the allegations or accepted the sanctions. The department chair may seek additional information from the faculty member and/or the student prior to rendering a decision.
The department chair will submit written notification of the formal hearing results to the appropriate college dean and the Office of Student Conduct within five business days of the formal hearing conclusion, with a copy to the student, the faculty member, and the Dean of Students. This notification should identify whether the student is found in violation of the academic honesty policy.
If the student is found in violation at the department chair level: 252
1. chair’s sanctions within five business days of receiving notification from the department chair.
2. b. The Office of Student Conduct will review the documentation, meet with the student, and finalize sanctions as warranted.
3. c. The Office of Student Conduct will send written notification to the student, faculty member, department chair, college dean and the Dean of Students confirming the final results and sanctions imposed.
Appeals of the Results of a Formal Hearing:
Either the student or the faculty member may appeal the result of the formal hearing.
1. An appeal must be made within five business days after the decision is rendered.
2. Appeals must be in writing through e-mail, local mail or personal delivery.
3. There are two levels of the appeals process. The first level is made to the Dean of Students, who will seek a recommendation from the All University Judicial Board prior to making a determination about the appeal. The Provost is the second and final level of appeal.
The appeals process is not for retrying or rehearing a case. At each level, an appealed case merits being heard based on the following conditions.
1. An excessive sanction when compared with previous sanctions for similar violations under similar circumstances. Specific sanctions in the syllabus are not subject to appeal.
2. The discovery of significant new information relevant to the case.
3. Procedural error regarding the student's rights involving error in the administration of judicial procedures by the faculty, department chair or Office of Student Conduct.
Decisions made during the appeals process can result in one of the following.
1. The sanction being altered based on a finding that the sanction is inconsistent with past practice.
2. A new hearing being granted based on new information.
3. A new hearing being granted because the Procedure for Adjudicating Alleged Violations of Academic Honesty was not applied appropriately.
No grade penalty shall be considered final until the appropriate judicial process determines that an act of academic dishonesty has occurred. If the charges cannot be resolved prior to the end of the current semester, a grade of 'I' should be assigned pending the outcome of the hearing. The 'I' will remain on the student's transcript until the charges are resolved. If the charges are still not resolved before the time frame for the 'I' expires, the faculty member will request from the Registrar's Office an extension of the grade of 'I'. The faculty member and the department chair will be notified of the outcome of the disciplinary case in order to assign a grade for the course. If the student is found not to be in violation of the Academic Honesty Policy at the conclusion of the appeals process, neither the faculty member nor any other member of the University community may take any other action against the student regarding the allegations considered in the appeal.
Approved by Faculty Senate, Bill 85-A-07, October 9, 1985, Approved by President, November, 1985, Approved by Board of Regents, December 5, 1985, Revised & Approved by Faculty Senate, Bill 03-A-04, April 23, 2003, Approved by President, April, 2003, Approved by Board of Regents, May 16, 2003, Approved by Faculty Senate, Bill 05-A-06, April 20, 2005, Approved by Board of Regents, Bill 05-A-06, April 19, 2006, Approved by Faculty Senate Bill 11-A-17 April 6, 2011, Approved by President May 3, 2011, Posted for 15 Day Review May 10 – June 1, 2011; Amended by Faculty Senate Biil 19-A-10, President Review 11/11/20, Posted for 15 Day Review 11/22/19
General Student Behavior:
We recommend that each faculty member include a small section in each course syllabus related to students’ behavior in the classroom and campus civility. The following is a sample statement from the Code of Student Conduct (Code) that could be included in the course syllabus:
Every student at Southeast is obligated at all times to assume responsibility for his/her actions, to respect constituted authority, to be truthful, and to respect the rights of others, as well as to respect private and public property. In their academic activities, students are expected to maintain high standards of honesty and integrity and abide by the University’s Policy on Academic Honesty. Alleged violations of the Code of Student Conduct are adjudicated in accordance with the established procedures of the judicial system.
More specific information and guidelines can also be included which explain the individual faculty member’s policies and philosophies with regard to classroom behavior and discipline. The following list explains some of the issues that may arise:
- Inappropriate, threatening, abusive, or vulgar language
- Willfully refuses to comply with proper requests
- Possession or consumption of drugs or alcohol
- Disorderly, indecent, or obscene conduct
- Academic dishonesty or plagiarism
- Sexual harassment of students or faculty
- Possession of weapons
- Physical threats or intimidation
- Other (Cell phones or late arrival)
We hope that you never need to refer a student to the Office of Student Conduct (OSC), but in the event that a student referral is necessary, the office can be contacted in the following ways:
For any incident of alleged misbehavior or academic dishonesty, we ask that you complete the Disruptive Student Referral Form located on the OSC Website: semo.edu/student-conduct/
This form can be sent via e-mail attachment to email@example.com, faxed to (573) 986-7388, sent through Campus Mail to MS 1500 (Attention: Office of Student Conduct), or hand delivered to the OSC in the University Center, 422.
PLEASE KEEP IN MIND THAT REFERRALS CAN BE MADE FOR INCIDENTS THAT OCCUR VIA TELEPHONE AND THROUGH ELECTRONIC FORMS OF COMMUNICATION.
Serious Student Issues // Students of Concern:
For more serious violations, we recommend calling the OSC or Dean of Students to discuss the matter along with sending the referral form. The phone number is (573) 651-2264.
For the more minor violations, the Dean of Students Office recommends that the faculty member make one or two attempts to correct the behavior, and then if that does not resolve the situation, we recommend that the referral form be completed. This would include situations like disruptive behavior in the classroom (including talking, answering a cell phone, refusing a proper request, and/or sending a text message during class).
For the more severe violations, such as threats/intimidation, alcohol/drug incidents, sexual harassment, and weapons incidents, it is STRONGLY recommended that the Department of Public Safety (DPS) be called immediately.
It is important that each faculty member have the DPS phone number programmed in to his/her cell phone, so that a call can be placed if a serious incident occurs, including those mentioned in the previous paragraph or a health emergency. The number for DPS is (573) 651-2215. This is like dialing 911 on our campus.
Also, we recommend that faculty members contact the Dean of Students, OSC, and/or DPS if a student(s) actions or behavior raise a more than usual concern, because if the student’s actions are in question in that course, the student may also have RED FLAGS appearing in other areas such as in the Office of Residence Life or the OSC. We generally address these issues through our Students of Concern Team (or more commonly called a Behavioral Intervention Team). The committee meets weekly during the semester.
It is much better to be safe than sorry if you have a concern based on a student’s behavior or something he/she may have written for a class assignment.
Other Student Related Incidents:
Faculty members may also deal with students who are in some type of mental, physical, or emotional distress. Depending on the situation, the incident may have to be referred immediately to DPS (573-651-2215) or to Counseling and Disability Services (573-986-6191). Counseling and Disability Services generally distributes more specific information about assisting students in distress. The University also has a Crisis Team which responds to health emergencies, mental health situations, behavioral incidents, and other types of emergencies after hours (DPS makes this contact).
For incidents involving academic honesty, please refer to Policy on Academic Honesty (Faculty Handbook) or the link on the OSC website. After reading this document, we encourage everyone to add a section to each course syllabus related to their policies related to academic honesty and plagiarism. Definitions related to academic honesty are available in the Code, which is also available on the website. For specific questions related to academic honesty, please contact the OSC, Dean of Students (573-651-2264), and/or the Chair/Dean of the appropriate academic department. The Dean of Students (All University Judicial Board or student hearing board) are the final appeal bodies for alleged incidents related to academic honesty, which have gone through the general progression from Faculty Member to Chair/Dean.
For issues related to sexual assault, sexual misconduct, or relationship violence (e.g., a student shares information with a faculty member about such an occurrence), please remember that as University employees, we are obligated to pass along any information related to any type of criminal activity to the appropriate office on campus such as DPS. Our goal is to assist and support students who report this type of activity as well as to protect the due process rights of the complainant and the accused student. In protecting the rights of the involved students, we also must protect the safety of the University community as a whole. For more information about the University’s Sexual Assault Policies, Procedures, and reporting please visit Its-On-Us.
Quick Reference Resources:
Please feel free to use the Dean of Students Office, Center for Behavioral Health and Accessibility, and/or the Office of Student Conduct as resources when working with students during this academic year. Please contact us anytime you have questions, concerns, comments, or information to share.
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