We know it is hard to believe but the semester is quickly coming to an end. Spring semester closing of our residence halls will be at 5 pm on Saturday, May 14, 2022. All residents are expected to vacate their rooms 24 hours after their last exam unless they are participating in one of the commencement ceremonies, have completed a summer housing contract to live on campus, or are with a university athletic team or department that is requiring you to stay until the weekend. There are two check out processes the student can use for moving out: Traditional or Express. Students who need housing past Sunday, May 15 will need to relocate to Towers East, where summer housing will be in operation, and they will be charged $25 per night for a late stay. Check-in, for students with summer housing contracts, will begin at the Towers Customer Service Desk on Tuesday, May 17 at 8am. All moves from current residence halls into summer housing need to be completed by 6pm that day.

Please note: Facilities Management has scheduled an electrical and steam outage on Sunday, May 15, 2022 for the entire main campus. This means that hot water, power, and elevators will not be available in the residence halls from 7 am until 5 pm that day. Please keep this information in mind when making your plans to move out.

Moving Option 1: Student is not staying in University Housing for the Summer 

If you are not graduating or moving to summer pre-session housing, you are required to check out of your room within 24 hours after your last exam, or Saturday, May 14 at 5pm at the latest. 

Students will have the option to complete a traditional, walk-through check out appointment with a staff member or complete an Express Checkout at their hall’s Customer Service Desk. Students completing an Express check out forfeit the right to appeal charges assesed for room damages by not being present during the walk through. Students will be expected to follow all steps outlined below before returning their key(s)/keycard. Final room inspections will take place once a room is completely vacated by all occupants. (Potential charge amounts are in parenthesis.)

Move Out Checklist:

  • Move ALL your belongings out of your room to your vehicle.
  • Dispose of all unwanted and trash items in the dumpster (not trash rooms). Dumpsters are located outside of each building. ($30/bag)
  • If you brought a bicycle and secured it outside, don’t forget to take it with you.
  • Items left in rooms or abandoned are either donated or disposed of after the halls are closed. ($25-$300)
  • Leaving items in hallways, stairwells, bathrooms, study rooms, lawn areas, etc., may result in charges. ($25-$300)
  • Sweep and mop or vacuum your room, including the closet floor.
  • Clean out closets and drawers.
  • Remove all decals, posters, tape, glow decorations, etc., from the windows, walls, floors, etc. Command strips may be left up to decrease the possibility of damage to walls. ($35-$100) 
  • Suite-style bath/shower rooms must be cleaned. ($35 minimum)
  • If you rented a micro fridge: unplug, empty, defrost, clean, and dry the unit. Leave the unit in your room. ($25 minimum)
  • Return all beds and room furniture to their original positions. Do not leave beds bunked or lofted. ($40)
  • Close and lock the windows.
  • Shut the blinds.
  • Turn off all lights.
  • Lock your door.

Traditional Checkout Procedures 

  1. Schedule an appointment with your Resident Assistant during finals week. Sign up instructions will be communicated during the floor meeting for hall closing hosted by your Resident Assistant.
  2. Complete move out the above check list above before your reserved checkout time.
  3. Meet your Resident Assistant at your room at the checkout time you selected to do a walkthrough of the room. You will turn your key(s)/keycard in at this time
  4. Failure to meet with your RA at your selected walkthrough time, without contacting them to reschedule, qualifies as an improper check out and you may be charged the $50 improper checkout.

Express Checkout Procedures 

  1. Secure an Express Checkout envelope from your building’s customer service desk. 
  2. Complete the move outchecklist above
  3. Place your key(s)/keycard in the Express Checkout envelope.
  4. Complete it and sign it.
  5. Return the completed envelope with keys/keycards to your hall’s customer service desk.
  6. Once your key envelope is returned to the building's customer service desk, the Express Checkout is complete!
  7.  Do not leave the envelope and key in your room when you leave. Once your key envelope is returned to the hall’s customer service desk, the Express Checkout is complete! If the envelope and key are left in your room, you may be charged $50 for an improper checkout. 

It is important you follow the instructions above. We do not want to charge students for failing to take responsibility in properly checking out. 

Moving Option 2: Student is staying for the Summer 

All students who will be staying on campus for the summer session will be required to relocate to  Towers East. Students will be allowed to move into their summer assignments beginning at 8 am on Tuesday, May 17 unless prior approval is given by the Office of Residence Life. All students will be expected to be checked out of their spring housing assignments by 6 pm unless prior authorization from Residence Life has been given. To stay on campus you must have a completed summer housing contract and either be attending classes for the summer or enrolled for Fall 22/Spring 23 academic year.

Summer Check-in Procedure 

  1. Check in at the Towers Customer Service Desk beginning at 8am on Tuesday, May 17, 2022. 
  2. Check the condition of your room versus the condition listed on your Room Condition Report. Note any additions or corrections and inform the hall staff. 
  3. Move your belongings into your summer housing assignment. 
  4. Check out of your spring housing assignment by 6 p.m using the Express Checkout Procedures listed above.

Mail Recieved during the Summer

Change Your Address 

Do you receive bank, credit card, and/or insurance statements? Maybe you have a subscription service or, your family and friends send you personal letters? If so, contact individuals or organizations who regularly send you mail and change your address with them prior to leaving for the summer. Changing your address with them directly will allow your mail to be sent directly to you instead of having the University forward your mail. This saves time and prevents delayed or misdirected mail. The University will not forward magazines, catalogs, bulk mailings, or any other non-first class mail. 

Packages delivered by UPS, FedEx, and other couriers will not be accepted, forwarded or held for pick up; but instead, will be returned to sender. Should any First Class mail be received for you after you check out, it will be forwarded to the permanent address you have listed with the Registrar’s Office. If you want First Class mail sent to a different address over the summer, be sure to change your mailing address located in the “Personal Information” section in the MySoutheast Portal. 

Summer school residence in Towers East will have acess to normal mail and package services throught the Towers Customer Service Desk throughout the summer.

Phone
Location
Office
Towers Complex 102
Mailing Address

One University Plaza, MS 0055
Cape Girardeau, MO 63701