Housing Contract Cancellation
Continue to main contentProcedures
Review the following information to determine your reason for cancellation and potential charges. To cancel your contract, fill out and submit the housing Contract Cancellation form located at the bottom of the page. Students requesting Residency Release will only need to fill out the Residency Release Application because the contract cancellation is part of the release request.
Two Year Residency Requirement
The Board of Governors at Southeast Missouri State University requires that all full-time students live on campus for two years (four semesters, excluding summers). Students who are continuing their education with the university and who want to live off-campus must complete a residency release. If approved then a contract cancelation will be processed for the student if they indicate on the release request that they have one on file and want it to be canceled.
Cancelation Deadlines and Fees
New/Transfer students only canceling a Fall 25/Spring 26 housing contract are charged based on rates listed on the Contract for University Housing* if canceling before moving on to campus. Once you have moved on to campus your status changes to Current student.
- Thru May 1- $25 cancellation fee- $125 Deposit refund
- May 2 – June 15- $50 cancellation fee- $100 Deposit refund
- June 16- August 1- $100 cancellation fee- $50 Deposit refund
- After August 1- Forfeit Deposit
| REsidency RElease (Live off Campus) | before June 1 | June 1- AuGust 1 | After August 1 |
|---|---|---|---|
| No Contract | No Charge | No Charge | No Charge |
| Completed Contract / Room Assigned | No Charge | $150 | $750 |
Current/Returning students only canceling a Fall 25/Spring 26 housing contract are charged based on rates listed below if canceling before moving on to campus for Fall 25.
- Thru March 31- No Cancelation fee
- April 1- May 10- $150 Cancellation fee
- after May 10- assessed a cancelation fee based on the reason for cancellation (See Chart Below)
Cancellation Charges
| Request reason | before residence hall move in | Before Third Friday of Classes | After Third Friday of Classes |
|---|---|---|---|
| December Graduation*** | No Charge | No Charge | No Charge |
| Greek Village (Must meet eligibility requirements) | No Charge | No Charge | No Charge |
| Study Abroad, Student Teaching, or Internship | No Charge | No Charge | No Charge |
| Military Commitment | No Charge | No Charge | No Charge |
| Meals Only | $25 | $25 + Prorated Charges* | $25 + No Refund** |
| Medical | $750 | $750 + Prorated Charges* | $750 + No Refund** |
| Greek Housing Chapter Office (Required live-in) | $150 | $150 + Prorated Charges* | $150 + No Refund** |
| Marriage/Dependent Child Care | $150 | $150 + Prorated Charges* | $150 + No Refund** |
| TPS (Temporary Protected Status) | $150 | $150 + Pro-Rated Charges* | $150 + No Refund** |
| Withdrawal, Transfer, Academic or Administrative Suspension | $150 | $150 + Pro-Rated Charges* | $150 + No Refund** |
| Residency Requirement Exemption | $750 Buyout Charge | $750 Buyout Charge + Prorated Charges* | $750 Buyout Charge + No Refund** |
* Prorated charges (room and meal) apply to residents who move out before the third Friday of classes. After the third Friday, residents are responsible for the full semester/term charges.
** Full charges (room and meal) apply to residents who move out after the third Friday of the semester. Students moving out at the end of the fall semester do not incur any additional room or meal charges for the spring semester.
*** Students who are graduating Mid-year in December can cancel the Spring portion of their contract with no cancelation fee as long as they are still residing on campus for the Fall. If the student cancels the entire contract for Fall and Spring then they will be Residency Releasing for the Fall portion due to them still being enrolled and attending the University and will be charged under the Residency Release guidelines and fees.
Cancellation Documentation
| reason | requirement | documentation |
|---|---|---|
| Graduation | Must be approved for December Graduation and live on campus for Fall. | On the list of approved students for Graduation a copy of the Graduation approval email. |
| Parenthood | Custodial parent of a dependent child | Copy of applicant's prior year's tax return OR a copy of dependent child's birth certificate. |
| Marriage | Married | Copy of marriage license after it has been filed at the courthouse. |
| Military Commitment | Call to active duty | A copy of the applicant’s military paperwork showing the date the applicant begins active-duty service. |
| Residency Requirement Exemption | Student meets one of the University’s criteria to be exempt from the two-year residency requirement | Submit all parts of the Residency Release Application and indicate which of the University’s residency requirements you meet. For the full list of exemptions visit the On-Campus Housing Requirements page Note: See table above for charges. |
| Student Teaching, Study Abroad, or Internship | Activity is outside of commuting distance of campus | Submit documentation noting the location of the school that you will be student teaching at, a copy of the acceptance letter from the school attending overseas or the department hosting the study abroad program, or submit documentation from the department/company hosting the internship. |
One University Plaza, MS 0055
Cape Girardeau, MO 63701