Housing Contract Cancellation
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Review the following information to determine your reason for cancellation and potential charges. To cancel your contract, fill out and submit the housing Contract Cancellation form located at the bottom of the page.
Two Year Residency Requirement
The Board of Regents at Southeast Missouri State University requires that all full-time students live on campus for two years (four semesters, excluding summers). Stundents must be eligable for residency release before they turn in a cancelation form to live off campus.
Room Selection
Returning students canceling a housing contract before room selection opens will not be charged a penalty fee. However, students that cancel their housing contract after room selection but prior to finals week will be charged a $150 cancellation fee. Cancelations after May 12, 2023, will be assessed a cancelation fee based on reason for cancellation as stated below.
New students canceling a housing contract is charged based upon rates listed on the Contract for University Housing. Additional cancellation costs are assessed based on the date of cancellation and the reason for the cancellation.
Visit the Room Selection page for more information.
Cancellation Charges
| Request reason | prior to residence hall move in | Prior to Third Friday of Classes | After Third Friday of Classes |
|---|---|---|---|
| December Graduation | No Charge | No Charge | No Charge |
| Greek Village (Must meet eligibility requirements) | No Charge | No Charge | No Charge |
| Study Abroad, Student Teaching or Internship | No Charge | No Charge | No Charge |
| Military Commitment | No Charge | No Charge | No Charge |
| Meals Only | $25 | $25 + Pro-rated Charges* | $25 + No Refund** |
| Medical | $750 | $750 + Pro-Rated Charges* | $750 + No Refund** |
| Greek Housing Chapter Office (Required live-in) | $150 | $150 + Pro-Rated Charges* | $150 + No Refund** |
| Marriage/Dependent Child Care | $150 | $150 + Pro-Rated Charges* | $150 + No Refund** |
| TPS (Temporary Protected Status) | $150 | $150 + Pro-Rated Charges* | $150 + No Refund** |
| Withdrawal, Transfer, Academic or Administrative Suspension | $150 | $150 + Pro-Rated Charges* | $150 + No Refund** |
| Residency Requirement Exemption | $750 Buyout Charge | $750 Buyout Charge + Pro-Rated Charges* | $750 Buyout Charge + No Refund** |
* Pro-rate charges (room and meal) apply to residents who move out prior to the third Friday of classes. After the third Friday, residents are responsible for the full semester/term charges.
*** Full charges (room and meal) apply to residents who move out after the third Friday of the semester. Students moving out at the end of the fall semester do not incur any additional room or meal charges for the spring semester.
Cancellation Documentation
| reason | requirement | documentation |
|---|---|---|
| Parenthood | Custodial parent of a dependent child | Copy of applicant's prior year's tax return OR a copy of dependent child's birth certificate. |
| Marriage | Married | Copy of marriage license after it has been filed at the courthouse. |
| Military Commitment | Call to active duty | A copy of applicant’s military paperwork showing the date applicant begins active duty service. |
| Residency Requirement Exemption | Student meets one of the University’s criteria to be exempt from the two year residency requirement | Submit all parts of the Contract Cancellation form and indicate which of the University’s residency requirements you meet. For the full list of exemptions visit the On-Campus Housing Requirements page Note: See table above for charges. |
| Student Teaching, Study Abroad, or Internship | Activity is outside of commuting distance of campus | Submit documentation noting the location of school that you will be student teaching at, a copy of the acceptance letter from the school attending overseas or department hosting the study abroad program, submit documentation from department/company hosting internship. |
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