Procedures 

Review the following information to determine your reason for cancellation and potential charges. To cancel your contract, fill out and submit the housing Contract Cancellation form located at the bottom of the page.  

Two Year Residency Requirement  

The Board of Regents at Southeast Missouri State University requires that all full-time students live on campus for two years (four semesters, excluding summers). For a full list of exemptions visit the On-Campus Housing Requirements page (3.1.4.3 On-Campus Housing Requirements). 

Room Selection 

Returning students canceling a housing contract before a room has been selected will not be charged a penalty fee. However, students that cancel their housing contract after room selection but prior to finals week will be charged a cancellation fee equal to the housing deposit.

New students canceling a housing contract is charged based upon rates listed on the Contract for University Housing. Additional cancellation costs are assessed based on the date of cancellation and the reason for the cancellation.

Visit the Room Selection page for more information. 

Cancellation Charges

Request reason prior to residence hall move in Prior to Third Friday of Classes  After Third Friday of Classes 
December Graduation  No Charge  No Charge  No Charge 
Greek Village (Must meet eligibility requirements)  No Charge  No Charge  No Charge 
Study Abroad, Student Teaching or Internship  No Charge  No Charge  No Charge 
Military Commitment  No Charge  No Charge  No Charge 
Meals Only  $25  $25 + Pro-rated Charges*  $25 + No Refund** 
Medical  $150  $150 + Pro-Rated Charges*  $150 + No Refund** 
Greek Housing Chapter Office (Required live-in)  $150  $150 + Pro-Rated Charges*  $150 + No Refund** 
Marriage/Dependent Child Care  $150  $150 + Pro-Rated Charges*  $150 + No Refund** 
TPS (Temporary Protected Status)  $150  $150 + Pro-Rated Charges*  $150 + No Refund** 
Withdrawal, Transfer, Academic or Administrative Suspension  $150  $150 + Pro-Rated Charges*  $150 + No Refund** 
Financial Hardship  $750 Buyout Charge  $750 Buyout Charge + Pro-Rated Charges*  $750 Buyout Charge + No Refund** 
Residency Requirement Exemption  $750 Buyout Charge  $750 Buyout Charge + Pro-Rated Charges*  $750 Buyout Charge + No Refund** 

* Pro-rate charges (room and meal) apply to residents who move out prior to the third Friday of classes. After the third Friday, residents are responsible for the full semester/term charges. 

*** Full charges (room and meal) apply to residents who move out after the third Friday of the semester. Students moving out at the end of the fall semester do not incur any additional room or meal charges for the spring semester. 

Cancellation Documentation

reason requirement documentation
Parenthood  Custodial parent of a dependent child  Copy of applicant's prior year's tax return OR a copy of dependent child's birth certificate. 
Marriage  Married  Copy of marriage license after it has been filed at the courthouse. 
Medical Accommodation  Medical condition that requires special living accommodations that the residence halls cannot reasonably provide  All parts of the Special Accommodations Form for Students Requesting Housing Accommodations, available from the Office of Residence Life. 
Note: Additional notes or letters from applicant’s treating physician may be sent along with the form as supporting documentation. 
Military Commitment  Call to active duty  A copy of applicant’s military paperwork showing the date applicant begins active duty service. 
Residency Requirement Exemption  Student meets one of the University’s criteria to be exempt from the two year residency requirement  Submit all parts of the Contract Cancellation form and indicate which of the University’s residency requirements you meet. For the full list of exemptions visit the On-Campus Housing Requirements page Note: See table above for charges. 
Financial Hardship  An extreme financial situation that has occurred since the time of signing the contract that puts an excessive strain on the applicant  Applicant must first apply for financial aid and receive an award letter before cancellation will be considered. Applicant must include supporting documents to support all claims. For financial hardship examples visit the On-Campus Housing Requirements page.
Student Teaching, Study Abroad, or Internship  Activity is outside of commuting distance of campus  Submit documentation noting the location of school that you will be student teaching at, a copy of the acceptance letter from the school attending overseas or department hosting the study abroad program, submit documentation from department/company hosting internship. 
Phone
Location
Office
Towers Complex 102
Mailing Address

One University Plaza, MS 0055
Cape Girardeau, MO 63701