Honors Executive Board Constitution

Positions

The Honors Executive Board will be made up of eight positions: Chair, Historian, Honors Learning Community Representative, LIV Coordinator, Programming Coordinator, Publicity Coordinator, Secretary, and the Student and Faculty Liaison.

Chair

The Honors Executive Board will be made up of eight positions: Chair, Historian, Honors Learning Community Representative, LIV Coordinator, Programming Coordinator, Publicity Coordinator, Secretary, and the Student and Faculty Liaison.

Historian

The Honors Executive Historian Board Member is responsible for updating one tri-fold scientific board per semester, coordinating picture taking at every event, and providing back-up to the Secretary.

Honors Learning Community Representative

The Honors Executive Board Learning Community Representative is responsible for keeping the Honors Learning Community and the Honors Executive Board up-to-date on what each is doing, such as upcoming events and volunteer activities.

LIV Coordinator

The Honors Executive LIV Board Member is responsible for creating one All-Honors group volunteer project, providing a directory of volunteering options for the Honors House, and giving this information to the Student and Faculty Liaison, Publicity Coordinator, and Secretary one month in advance of events. All-Honors group volunteering projects should be presented before the Honors Executive Board for approval.

Programming Coordinator

The Honors Executive Board Programming Coordinator is responsible for creating monthly social events for the Honors Program, presenting these to the Honors Executive Board for approval, and coordinating who is in charge of programs. The Programming Board Member is also responsible for updating the Publicity Coordinator, Student and Faculty Liaison, and the Secretary with programming information one month in advance of the event. The Programming Board Member is also a part of the Budget Committee.

Publicity Coordinator

The Honors Executive Board Publicity Coordinator is responsible for creating advertising, coordinating chalking, and contacting the Student and Faculty Liaison at least two weeks in advance of the event. The Publicity Board Member is also responsible for coordinating the creation of the Jane Stephens Honors Program shirt.

Secretary

The Honors Executive Board Secretary is responsible for keeping the minutes at meetings, tracking Honors Executive Board Member attendance, and organizing the google drive. The minutes should be updated before the next biweekly Honors Executive Board meeting. The Secretary Board Member is also responsible for being the backup Historian.

Student and Faculty Liaison

The Honors Executive Student and Faculty Liaison Board Member is responsible for maintaining contact with Honors Students and Faculty, e-mailing about events 10-14 days in advance, finding faculty and student spotlights, and updating the council on a monthly basis about contact with Honors Staff and spotlights.

Dismissal

Each Honors Executive Board Member is expected to meet the Jane Stephens Honors Program standards, and failure to meet the aforementioned standards may result in dismissal by the Jane Stephens Honors Program Director. Honors Executive Board members are expected to meet their position requirements as well as the minimum standards to which all Honors Executive Board Members are held. Failure to meet these standards will result in the Honors Executive Board Member being put to a vote of no confidence. These votes will take place quarterly for members failing to meet the minimum standards, and a 2/3 vote will be required for dismissal. The member in question may receive an opportunity to make an argument for continuing to hold the position. If the Honors Executive Board decides to keep said member, a plan for improved performance must be made with the Honors Program Director or the Director’s appointee. Performance will be reviewed quarterly. Council members who do not meet minimum standards in the last quarter of the academic year cannot run for an Honors Council Executive Board Member position.

Positions that are empty during the year can be appointed by any Honors Executive Board Member and must be unanimously approved by the Honors Executive Board.

Minimum Standards

Honors Executive Board Members are expected to meet four of the five minimum standards per year (one of which must be meeting requirements on the expectations guide): meet requirements on the expectations guide, coordination of three programs, attendance at one All Honors Volunteer Project, attendance at ½ of all Show-Me-Days and 1st Steps, and attendance at ¾ of all Honors Executive Board meetings.

Expectations Guide

Honors Executive Board Members are expected to meet the requirements laid out in the Expectation Guide. The guide explains additional tasks and requirements expected from each Board Member. The Expectation Guide is a working document that can be changed based on need of the Board by a majority vote.

Three Programs

Honors Executive Board Members are expected to co-run three programs as coordinated by the Programming Board Member. This entails purchasing, running, and evaluating the program.

One Volunteer Project

Honors Executive Board Members are expected to attend and participate in one of the two All Honors Group Volunteer Projects. Projects are held at least once per semester, and Board Members are expected to attend at least one per year.

One-half of all Show-Me-Days and 1st Steps

Honors Executive Board Members are expected to attend one-half of all Show-Me-Days and First STEP as coordinated by the Chair.

Three-fourths of all Honors Executive Board Meetings

Honors Executive Board Members are expected to attend three-fourths of all Honors Executive Board meetings. The times of the meetings will be coordinated by the Chair.

Honors Executive Board Meetings

Honors Executive Board Meetings are to be coordinated and guided by the Chair. The Chair is responsible for creating the meeting’s agenda. Honors Executive Board Members are expected to e-mail agenda points twenty-four hours in advance of the meeting. Committee Heads should also e-mail agenda points to update/seek approval from the Honors Executive Board. Meetings cannot be required more often than biweekly.

Committees

The Honors Executive Board is made up of three open committees.

Open committees are available for any honors student to be a part of while they are at Southeast. These are the LIV, Programming, and Publicity committees. They each require at least five members and the Committee Head will be the person holding the corresponding Honors Executive Board position. Committees may have more than the required number of members.

Election Process

General Council Election

The election process is expected to be finished with enough time for the new Honors Executive Board to attend the previous Honors Executive Board’s last two meetings. The first is so they can see how the Executive Board runs, and the second so that the new Honors Executive Board can create programming for the first month of the next academic year.

The election process should start with a week of nominations, then a week for the creation of biographies by the candidates, and lastly a week of voting.

During the week of nominations, potential candidates do not need to select a specific position and self-nominations are allowed. Potential candidates must be in the Jane Stephens Honors Program and will continue to be in the following year.

The week of biographies is the time when candidates select the position(s) they are running for and create a paragraph about themselves to be emailed out to students in the Jane Stephens Honors Program.

The week of voting will happen online. Campaigning is allowed, but all material must be approved by the Honors House and other appropriate authorities. Uncontested positions may be appointed by an Honors Executive Board Member and confirmed through unanimous approval by the Honors Executive Board.

Honors Learning Community Representative

The election process should be completed within the first 5 weeks of class.

The election process should start with a week of nominations, then a week for the creation of biographies by the candidates, and lastly a week of voting by Honors Community Floor residents.

Potential candidates must be in the Jane Stephens Honors Program, live on the Honors Community Floor, and will continue to live on the floor for the entire school year. Any Honors Student living on the floor is eligible to run, however, freshmen and sophomores are preferred.

The week of biographies is the time when candidates create a paragraph about themselves to be emailed out to students in the Jane Stephens Honors Program.

The week of voting will happen online. Campaigning is allowed, but all material must be approved by the Honors House and other appropriate authorities. Uncontested positions may be appointed by an Honors Executive Board Member and confirmed through unanimous approval by the Honors Executive Board.

Chair Election

The election process should start with previous and/ or current council members expressing their interest in running for the chair position. The candidates would submit a resume that informs the voters of their qualifications for the position. They would then participate in an interview process, and lastly, designating a week for voting.

The interview process is the time when candidates answer any questions the voters may have for them. The voters will include the current student honors council, the faculty honors council, the Honors House staff, and voting members of the three committees mentioned above.

Contact

573.651.2513
honors@semo.edu
603 North Henderson
Jane Stephens Honors Program
One University Plaza, MS 4575
Cape Girardeau, Missouri 63701