Below is a calendar of year-end deadlines for FY25 which applies to all University accounts. Please review and distribute this information to the appropriate personnel in your department. If you have questions, please contact the appropriate department listed below. Grant accounts are subject to the deadlines below, regardless of the grant end date. Year-end audit requirements mandate the University report all activity, including grants, on a June 30 basis.
- Requisitions / purchasing@semo.edu / (573) 651-2202
- Purchase Orders / purchasing@semo.edu / (573) 651-2202
- Invoices / accountspayable@semo.edu / (573) 651-2055
- Chrome River Reports / chromeriver@semo.edu / (573) 651-2534 or (573) 651-2848
- Cashier Deposits / Student Financial Services / (573) 651-2253
- Purchasing Cards / pcard@semo.edu / (573) 651-2534 or (573) 651-2848
- Interdepartmental Transfers / accountingservices@semo.edu / (573) 651-2079
- Grant Accounts / accountingservices@semo.edu / (573) 651-2082
- Southeast Bookstore Purchases / Southeast Bookstore / (573) 651-2465
- Central Receiving Supplies / Central Receiving / (573) 651-5955
- Labor Redistributions / Payroll / (573) 651-2205
- Foundation / foundation@semo.edu / (573) 651-2332
| Deadlines |
|
| May 16 | FY25 cutoff date to place a furniture purchase request with Facilities Management |
| May 30 | FY25 cutoff date to place a Special Order with Southeast Bookstore |
| June 2 | FY25 supply orders due in Central Receiving |
| June 6 | FY25 REU Purchase Requisitions for items on contract and items not requiring formal bidding (<$100,000.01) due in Purchasing, including all grants |
| June 13 | Inventory requests will be emailed from Accounting Services directly to affected departments |
| June 20 | FY25 Purchase Requisitions for payment enclosed orders must be entered, all on-line approvals completed, and all backup documentation received in Purchasing |
| June 25 | All Foundation donations received directly from donors by departments or campus units should be delivered in person to the University Foundation office and should be accompanied by a completed Gift Processing Deposit Form. Any donations received after June 25, 2025, should be delivered to the Foundation office the day received. Donations received after July 3, 2025, will be entered as FY26 donations. |
| June 27 | Labor redistributions up to BW12 and MN105 due to Accounting Services |
| June 30 (noon) | Deposits due to Cashiers office / Cashier Transmittal Form |
| July 2 | Accounting Services sends labor redistributions to Bonnie in HR for BW12 & MN105 |
| July 7 | Labor redistributions for BW13, MN106, and SM6 due to Accounting Services |
| July 7 | Invoices and Chrome River Reports with transactions charged to any grant indexes must be submitted to the Grant Accountant for approval for goods and services received prior to June 30, 2025 |
| July 9 | New non-monetary agreements due to Accounting Services. These are agreements that trade tickets, sponsorship, services, etc., in exchange for consideration other than cash. |
| July 9 |
New contracts due to accounting services:
|
| July 9 | Inventory reports as of June 30, 2025, due per email request sent on June 13 |
| July 10 | Foundation transfers are due to Foundation Office (MS7300 or foundation@semo.edu) for all business prior to July 1, 2025 |
| July 10 | All Chrome River reports must be submitted and approved for expenses made prior to July 1, 2025 |
| July 11 |
Camps/Conferences completed by June 30, 2025, must have all information submitted to Accounting Services via Interdepartmental Expense Transfer Workflow
|
| July 11 | Accounting Services sends labor redistributions to Bonnie in HR for BW13, MN106 & SM6 |
| July 11 | Last day to enter Internal Charges for FY25 |
| July 11 |
Forms to close or cancel FY25 Purchase Orders are due in Accounts Payable. To access the PO Close/Cancel Request Workflow form:
|
| July 11 | Invoices due in Accounts Payable for goods or services received prior to July 1, 2025 |
| July 11 |
Interdepartmental Transfers due to Accounting Services/Controller’s Office, for all business prior to July 1, 2025, including grants. To access the Interdepartmental Expense Transfer Workflow form:
|
| July 11 |
Foundation billing due for expenses to date for the following programs:
|
| July 15 |
All additional payment information for regular faculty and staff and all temporary and student worker payments due to HR for work performed between 4/1/25 and 6/30/25. Additional Payment Request Form with Instructions
|
| July 16 | Labor redistributions for BW14 due to Accounting Services |
| July 22 | Accounting Services sends labor redistributions to Bonnie in HR for BW14 |
| July 28 | Labor redistributions for BW15 due to Accounting Services |
| July 30 | Accounting Services sends labor redistributions to Bonnie in HR for BW15 |
| Aug 1 | Grant Time & Effort Reports certified by PIs and returned to Grant Accountant |
FY26 PURCHASE ORDERS: Every attempt will be made to process FY26 Purchase Orders as quickly as possible when budgets become available. However, FY25 Purchase Orders will take precedence prior to July 1, 2025.
Please refer to the Fiscal Year End page on the portal for additional information on deadlines related to year-end.
Thank you for your attention to this schedule. We appreciate your cooperation, which greatly contributes to a smooth year-end closing.