1098-T Information & Tax Incentives

1098-T Information

Southeast Missouri State University has outsourced the 1098-T process to Heartland ECSI. Forms will be available to students online or mailed to the student's permanent address on file with Southeast, no later than January 31st.

Specific instructions for accessing the online 1098-T can be found in our Forms & Instructions.

  • Questions/problems accessing your online 1098-T? Contact Heartland ECSI at (866) 428-1098
  • Questions regarding specific tax deductions/credits? Contact your tax professional or the IRS
  • Further questions? Contact Student Financial Services at (573) 651-2253
What is a 1098-T form?

A 1098-T Tuition Statement helps federal tax payers in determining their eligibility for allowable credits against potential tax liabilities.

Does the IRS receive a copy of the 1098-T?

Yes, Southeast fully complies with Sections 6050S of the Internal Revenue Code, as enacted by the Taxpayer Relief Act of 1997, requiring colleges and universities to file information returns (data in boxes 1-10) electronically with the IRS.

What am I supposed to do with the 1098-T?

Keep it for your records as you do with your other tax documents. Since the University sends your 1098-T information to the IRS, there is no need to attach a copy to your tax return that is being filed with the IRS. The information on the 1098-T will help you determine if you may claim education tax credits.

How do I know if I'm able to claim education tax credits?

Information on Education Credits is available in the IRS Publication Form 8863. You may also contact your tax preparer for this information.

How do I get a copy of a 1098-T?

All students are able to retrieve their 1098-T electronically, and specific instructions  for accessing the online 1098-T can be found in our Forms & Instructions. Each year students are given the opportunity to elect to receive their 1098-T forms electronically. If students do not elect to only receive an online version, a paper representation is mailed to the permanent address on file through the MySoutheast portal, as of January 1st.

When are 1098-T forms available (online and by mail)?

IRS regulations require college and universities to deliver the 1098-T by January 31st of each year. Southeast partners with Heartland ECSI during the preparation and issuance of 1098-T forms. Heartland ECSI will prepare and postmark all 1098-T's for mailing by January 31, in addition to providing online access by that date.

Who or what is Heartland ECSI?

Heartland ECSI is a servicer that colleges and universities use to assist in various functions and reporting requirements. By using a servicer, it simplifies the process and provides better customer service for students and families. 

How do I get a copy of a 1098-T from a previous year?

Copies from a previous year may be accessed electronically, just like those for current students. Specific instructions for accessing the online 1098-T can be found in our Forms & Instructions.

What if I did not receive a 1098-T?

If you chose to have the 1098-T mailed, per the IRS guidelines, the form is mailed to the permanent address on file with Southeast, as of January 1st. All students may access their form electronically through Heartland ECSI. Specific instructions for accessing the online 1098-T can be found in our Forms & Instructions.

Colleges and universities are not required to provide a 1098-T to the following students unless the student requests a copy: students who take courses for which no academic credit is offered; students who are nonresident aliens (not US citizens or permanent residents); or students whose qualified tuition and related expenses are waived or paid entirely with scholarships.

Can you fax or mail my 1098-T to my parents or tax professional?

You may elect to receive your 1098-T electronically through Heartland ECSI and forward copies to them directly. Student Financial Services does not offer the service of faxing tax forms. You may contact Heartland ECSI at 1-866-428-1098 regarding questions on obtaining your tax form electronically or specific instructions for accessing the online 1098-T can be found in our Forms & Instructions.

The Social Security Number (SSN) on my form is missing or incorrect. How do I change that?

The student’s information that is presented on the 1098-T form is the information that the student has provided to the University. If the SSN is missing, it has not been provided by the student, and a random identification number is temporally assigned. To update the SSN, the student must provide a copy of their Social Security card to Student Financial Services. Once received, we will generate and issue an updated 1098-T.

Please keep in mind that failure to provide a correct SSN could result in a $100 penalty imposed by the IRS.

I don't have a Social Security Number, but have an Individual Taxpayer Identification Number (ITTN) instead. What should I do?

You may submit official documentation of your ITTN to Student Financial Services, and your information will be updated on the 1098-T file. This must be done prior to March 20th. 

Why is Box 1 blank?

The IRS provides schools the option to report either Box 1 “Payments received for qualified tuition and related expenses” or in Box 2 “Amounts billed for qualified tuition and related expenses”. Since education tax credits are considered on qualified education expenses only, we provide that information in Box 2 for your convenience.

What is the amount in Box 2?

Qualified tuition and related expenses on your 1098-T is the amount you were charged for those qualified expenses during the calendar year (January through December).

Since students often enroll in spring courses during the end of the previous fall semester (the priority enrollment period), qualified tuition for spring can be on the previous year's 1098-T. This is because the charges for spring were incurred during the previous calendar year, when enrollment took place. That is fine, as all qualified tuition and related expenses will eventually be reflected on a 1098-T to allow you to receive full credit.

What is the amount in Box 5?

Box 5 includes scholarships or grants that were received or applied to the student account during the tax year (January through December) regardless of the term for which the awards are intended. This includes, but is not limited to, Federal Pell Grants, Federal SEOG, other federal scholarships and grants, Access Missouri State Grant, other State scholarships and grants, Southeast scholarships and grants, and scholarships or funding awarded to students  from various organizations, associations and agencies.

Why are Box 3 and 10 blank?

Box 3 is blank because Southeast has not changed its reporting method from the previous tax year.  Box 10 is blank because Southeast is not an insurer.

 Why are Box 4 and 6 blank?

Information is only included in these two boxes if there are adjustments from the prior year to be reported. Box 4 would only be completed if there were adjustments to charges from a prior year. Box 6 would only be completed if there were adjustments to scholarships and grants from a prior year. These adjustments may occur due to previously reported spring charges or aid.

Why is Box 7 blank?

Box 7 is only completed if there are charges in Box 2 that relate to the first three months of the next calendar year (January through March). For example, if spring semester charges are billed in November or December (due to early registration), Box 7 would be checked.

Why is Box 8 checked?

Box 8 is checked if the student is “enrolled at least half-time” for any one term during the tax year. 

Why is Box 9 checked?

If Box 9 is checked, that indicates you were enrolled in a graduate program for one or more terms during the tax year. The University checks this box if you attended as a graduate student for any term during the tax year (January through December).

How do I find out specific details of my charges and payments?

Under the 1098-T Tuition Statement is a detail of the student’s qualified tuition and related expenses, financial assistance and payments for the tax year. The items that appear in Box 2 and Box 5 are labeled and all other transactions are listed on the document. The transaction history is not provided to the IRS. Additionally, you may obtain a copy of your full account summary through the MySoutheast portal.

Do I need a 1098-T Form?

For most international students, the answer is no. However, that depends on whether you are a US citizen or a nonresident alien for US tax purposes. Southeast makes the form available to all US citizens as required by law.  Nonresident aliens, however, are generally not eligible to claim any of the education-related tax credits or deductions for which the 1098-T form is intended to serve as documentation. If you file your tax return on Form 1040NR or Form 1040NR-EZ, you are not eligible to claim those tax benefits.

How do I know whether I am an eligible person for tax purposes?

You are eligible for tax purposes if you are a US citizen, a Permanent Resident (“green card” holder), or a resident alien for tax purposes, by virtue of passing the Substantial Presence test for the year. Otherwise, you are a nonresident alien for tax purposes. More information is available in the IRS Publication 519 (US Tax Guide for Aliens). Most F-1 and J-1 students are nonresident aliens for tax purposes and will not need the 1098-T form.

Tax Incentives

There are various tax incentives which may be approperiate for you, depending on your specific tax situation. We encourage you to speak directly to your tax professional for guidance on incentives. While we are financial aid experts, a tax expert is your best resource when navigating complex IRS incentives.


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