Minutes - November 5, 2003

Minutes - November 5, 2003

Approved by the Faculty Senate November 19, 2003

Vol. XXXVIII, No. 7


November 5, 2003

The Faculty Senate of Southeast Missouri State University met on Wednesday, November 5, 2003, in the Indian Room of the University Center. The following Senators were present: Paul Lloyd (presiding), Susan Swartwout, Rick Althaus, Warren Anderson, David Bibb, Janice Chadha, Jim Champine, Ronald Clayton, Michael Cobb, Dan Dunavan, Roy Farris, Arrick Jackson, Ted Loso, Cheryl Milde, Bruce Mims, David Naugler, Winfred Pitts, James Ricks, Craig Roberts, Terry Sutton, Nicholas Tibbs, Mohan Tikoo, Larry Underberg, and Min Zou. Alternate Steven Hoffman, non-voting Senate representative Michael Best, and Senate Secretary Paula Cunningham were present. Provost Stephens, Controller/Assistant Treasurer Kathy Mangels, Student Government Representative to the Faculty Senate Ryan Kloeppel, and Southeast Missourian reporter Mark Bliss also attended.

Absent, and not represented by their Alternates, were Craig Elder, Kathy Gilliland, Bruce Hathaway, Al Hayward, Linda Heitman, and Anne Marietta.


The Minutes of October 22, 2003, (Vol. XXXVIII, No. 6), were approved as distributed by e-mail.


Chair Lloyd reported on the following items:

The Faculty Advisory Committee for the Phase I Program Review has completed its task of reviewing the databases used in the review and the departmental responses to the eight review criteria submitted by the eighteen (18) targeted programs. The Committee was comprised of six faculty selected by President Dobbins from a list of nominees submitted by the Faculty Senate Membership Committee. The President also invited Dr. Fred Yeo of the Chair's Forum and Chair Lloyd to work with the Committee during the review process. Chair Lloyd noted that the targeted programs submitted very substantial reports, which emphasized the interdependence of programs throughout the University. Chair Lloyd praised the committee's objectivity and dedication to this difficult work.

The University Retirement Incentives Committee and the Faculty Senate Compensation Committee have been meeting regularly. Martha Henckell, Susan Swartwout, and Nick Tibbs authored a retirement incentives and severance plan faculty opinion survey that was submitted to the faculty via the Faculty Senate News Listserv. Chair Lloyd noted that even though the survey was initially e-mailed on Thursday, October 23, with a deadline of Monday, October 27, there were 144 responses. Survey results and comments are posted on the Faculty Senate Website http://www2.semo.edu/senate/.

At the Administrative Council meeting on November 4, President Dobbins once again stated that he favors a targeted retirement incentives plan. The President also stated that he expects that the Board of Regents' will support the continuance of all eighteen targeted programs with courses being taught by tenured faculty, and that with approval of the targeted retirement incentive package, there will hopefully not be any involuntary severance of tenured faculty members.


Provost Stephens did not present a report.

Kathy Mangels, Controller and Assistant Treasurer, reviewed proposed changes in Travel Authorization Guidelines. She thanked the Senate for distributing the revised Guidelines via e-mail prior to the meeting. Among the proposed revisions: small receipts must be taped to a full sized sheet of paper, international travel must be approved before tickets are bought, the per diem meal allowance may now be approved at the supervisor level, and charges for use of the Internet while traveling must be documented as University business.

The Provost was asked if prior approval was needed for international travel for personal reasons. She replied that approval is needed only when reimbursement is expected for the travel expenses; however, filing for workers' compensation may be a problem without prior approval.


Ryan Kloeppel, Student Government Liaison, reported that the Student Government passed a resolution supporting the permanent removal of Section 18 from the Code of Student Conduct. Section 18 allowed the Judicial Board to punish off-campus behavior deemed detrimental to the University. Included in the Resolution is a statement that Student Government requests that subsequent revisions to the Code of Student Conduct be brought before the Student Issues Committee of the Student Government prior to being implemented.

The Student Government will be conducting interviews for the position of Student Representative to the Board of Regents.

Dr. Michael Best, Faculty Senate Representative to the Student Government, reported that the Student Government is still considering the issue of changing six-week interim grades.

Mr. Kloeppel read a letter from the Student Government President Adam Schaefer regarding statements made in support of the athletic program by an off-campus Senator for the Student Government at the Open Forum for Non-Academic Programs. President Schaefer emphasized that these comments reflected the student's personal views and not those of the Student Government. Since the suggestion was made several times at the Open Forum that many students attend Southeast because it has a Division I athletic program, Chair Lloyd suggested that the Student Government survey students about the reasons they attend Southeast.


Professional Affairs

Senator Althaus, chair of the committee, distributed copies of the resolution entitled “Senate Procedures to be Used to Respond to Administrative Requests for Action,” which was introduced at the last Senate meeting. Chair Lloyd requested that the agenda be revised so that the resolution may be considered at this point, and there were no objections. Senator Althaus reminded the Senate that the Administration had pressed the Senate for votes regarding the declaration of financial emergency and the tenure/non-tenure track ratio the same day that significant information about these issues was presented. Consequently, senators were unable to consult with their constituents about these crucial votes. Senator Althaus moved, and Senator Bibb seconded, the motion to approve the resolution. By a voice vote, the resolution was approved.
(See Addendum A)


Senator Tibbs, chair of the committee, reported that the University Retirement Incentives Committee and the Faculty Senate Compensation Committee met on November 3, in an effort to get clarification of the Administrative perspective on retirement incentives, particularly on healthcare. In regard to an issue related to declared financial emergency, Senators Cobb and Sutton and Alternate Hoffman said high school counselors are reporting that the Southeast Admissions Office is discouraging prospective students from enrolling in targeted programs. The Provost said she will consult with the Admissions Office to insure this does not continue if it is indeed happening. Other senators mentioned that some institutions are using Southeast's financial emergency as a recruitment tool against Southeast.

Senator Tibbs asked whether recruitment brochures are being printed for the targeted programs. The Provost said all such brochures are on hold until after the next Board meeting, as are faculty replacements in these programs.

Senator Tibbs asserted that the Administration already has an idea of the number of faculty members who may opt for a broadly offered retirement incentive plan. He read a chart prepared by Dean Chris McGowan showing the tenured Mathematics faculty who will not be replaced by a tenure-track line upon retirement. Provost Stephens responded that she had asked the deans to prepare such a list that considers possible retirements within the next three years so that she can get a better estimate of potential savings from replacing tenure-track lines with instructor positions or part-time positions over this three-year time frame. Senator Naugler expressed concern that the lists are being prepared by deans without sufficient faculty input at the departmental level.

Senator Tibbs moved, and Senator Bibb seconded, approval of the three plans with changes to the plans' titles and rationales. The plans' titles are changed as follows: the Broadly Targeted Voluntary Retirement Incentives Plan becomes the Preferred Alternative Plan for Broadly Targeted Voluntary Retirement Incentives, the Targeted Voluntary Retirement Incentives Plan becomes the Response to Administrative Request for Targeted Voluntary Retirement Incentives, and the Involuntary Severance Compensation Plan becomes the Response to Administrative Request for Involuntary Severance Compensation. Also, the rationale for the retirement incentives plan was changed to read “It is imperative that under a retirement incentive plan, the University provide health insurance at the same level as the standard program for regular faculty until the retiree is eligible for Medicare, and that the retiree be permitted to purchase dependent coverage at the same rates as a regular faculty member.” Finally, the statement “Under no circumstances does the submission of this plan constitute Faculty Senate approval of the severance of tenured faculty members” was added below the title of the Response to Administrative Request for Involuntary Severance Compensation. Senator Althaus suggested sending the results and comments from the faculty survey along with the three plans. The motion was approved.

Senator Althaus asked if the Senate wanted to respond to the Open Forum for Non-Academic Programs issues, specifically the budget for athletics. Senator Roberts moved, and Senator Loso seconded, a motion that athletics share proportionally in the sacrifices caused by the current financial situation. In light of the resolution passed earlier in the meeting, Senator Tibbs moved, and Senator Naugler seconded, a motion to table the resolution so that senators could discuss it with their constituents. The motion to table failed by a vote of 9 Yes to 12 No. During the discussion, Senators Ricks and Jackson cautioned against cutting the athletic budget too severely, as it may result in a loss of minority students and a disadvantage in the recruitment competition with other institutions. The resolution passed with four abstentions. (See Addendum B)

Due to time constraints, Chair Lloyd moved the reports of the other committees to the next meeting.

The meeting was adjourned at 5:00 p.m.

The next Faculty Senate meeting will be Wednesday, November 19, in the Indian Room of the University Center.