Minutes - October 21, 2009

Minutes - October 21, 2009

XLIV, No. 5


October 21, 2009

The Faculty Senate of Southeast Missouri State University met on Wednesday, October 21, 2009, in Dempster Auditorium (Crisp Hall 125). The following Senators were present: Stephanie Chamberlain (Chair), Sophia Scott (Chair-Elect), Janice Ward (Membership Chair), Rick Althaus, Julie Banks, Daniel Beard, David Briggs, Brandon Christensen, Mike Cobb, Kathy Conway, Kevin Dickson, Elaine Jackson, Alan Journet, Don Jung, David Naugler, Walt Paquin, Phil Nacy, Rachel Morgan-Theall (Alternate), David Powell, Willie Redmond, Joyce Renaud, Rick Sebby, Kathy Smith, Larry Underberg, Carol Veneziano, and Victor Wilburn. Provost Jane Stephens and Student Government Liaison, Daniel Schuenemeyer, were also in attendance.

Absent and not represented by their alternates were Daniel MacLeay, Raj Somarajan, Sven Svenson, and Haohao Wang.


There being no objections, the Chair declared the minutes 44.4 approved as distributed.


Chair Chamberlain reported on the Faculty Senate Executive Committee's meeting with Provost Stephens on October 20. Chamberlain pointed out some errors in the description of the University Tenure and Promotion and Sabbatical Leave Advisory Committee as found on page 78 (84 PDF) of the Faculty Handbook. Provost Stephens indicated that these errors could be corrected with a change form. Chamberlain also requested a breakdown of sabbatical leave applications and approvals, which the Provost agreed to provide. She did indicate that $30,000 per year is allocated for sabbatical leaves, plus salaries for successful applications. Chamberlain also raised the possibility of having the Academic Affairs Legislative Committee take over the academic contingency planning portion of the Pandemic Preparedness initiative currently being put together by the University, pointing out that the issues dealt with in the academic contingency plan (academic calendar, syllabi, and instructional delivery modes) are the purview of the Faculty Senate Academic Affairs Legislative Committee. Provost Stephens reiterated what she had said during the last Administrative Council, that Faculty Senate could not be involved in this planning because in an emergency, decisions had to be made from the top down. Chamberlain urged that since the University is still in the planning stages, Faculty Senate could play a role. There followed a long discussion on the nature of collegiality. During the course of the discussion, Janice Ward, Chair of the Membership Committee, informed those present that Doug Richards, Chair of the Pandemic Preparedness Committee had agreed not only to allow Kevin Dickson, the Chair of Academic Affairs, to sit on this committee, but had agreed to turn over the academic contingency planning to Academic Affairs.

Chamberlain also reported on her meeting with the Deans' Council on October 21. She reported to the deans that Doug Richards had allowed Academic Affairs to develop the academic contingency plan for the Pandemic Preparedness initiative and that a draft of their recommendations would be presented to Faculty Senate that afternoon. Chamberlain also reported that Professional Affairs had presented two briefing sessions on the new Tenure and Promotion policy to interested faculty and administrators. These sessions were necessitated by the concern that there is still confusion about the new policy at the college and departmental levels.

Chair Chamberlain indicated that the Senate Executive Committee and legislative committee chairs are scheduled to meet with the President on October 27, 2009. She also reported that a new administrative assistant had been hired and would start working on October 26, 2009.


Provost Stephens reported on three items, including 1) summer compensation recommendations; 2) the budget, and 3) the community college issue. The Provost reported on the worsening state of the Missouri economy and the possible impact on the University's budget. She also indicated that a Budget Review Committee meeting was likely to be called soon. A meeting has, in fact, been called for Friday, November 13 at 2:00 p.m. The Provost also indicated that she has been receiving proposals for summer compensation from the deans and that she would still accept recommendations from Faculty Senate. She also talked about the community college issue, indicating that the Board of Regents would be making a decision at its October 29 meeting. The four possible alternatives are 1) partnering with Three Rivers Community College; 2) partnering with Missouri State University – West Plains; 3) agree that Three Rivers develop a solo operation, and 4) open a regional center in Cape Girardeau. The Coordinating Board of Higher Education will still need to approve any decision that is made by the Board.


Student Government representative, Daniel Schuenemeyer, reported that Student Government is working on several issues, including the project management for the Terraces. He indicated that a WINGS shuttle had been added to the downtown shopping area. He also indicated the mayor of Cape Girardeau will be visiting Student Government soon. Lastly, he indicated that Student Government is planning open forums to address student issues.


A. Academic Affairs reported that it had been working on a new five year academic calendar as well as academic contingency recommendations for the Pandemic Preparedness Committee. These recommendations are scheduled to be introduced under New Business.

B. Professional Affairs reported that it had not met due to the continuing absence of Senator MacLeay, who has been ill with H1N1. Senator Althaus, a member of that committee, reported on the Tenure and Promotion briefing sessions, which were held on October 13 and 14. He also reported that talks were underway with Dave Starrett to meet with those who provide information on Tenure and Promotion at TEW for new faculty members.

C. Governance reported that it would be introducing a resolution under New Business.

D. Compensation reported that it had met with Fred Janzow to discuss summer compensation options. The committee also reported that is working to bring an amendment to the Senate which would separate promotion and post-professorial merit from annual increases. The plan is to include promotion and post-professorial increases in the cost of continuing budget.

E. Documents reported that it had not met.

F. Membership - Senator Ward indicated that Professional Affairs still needs a representative from the College of Business, but that all other committees had been populated.


There was no old business to consider.


Academic Affairs introduced a draft of the academic contingency recommendations it has been developing. Numerous issues associated with emergency instructional delivery as well as problems with a modified academic calendar were discussed. A question was raised regarding ill faculty members. It has been reported that there are three members of the Theatre and Dance Department have been diagnosed with H1N1. Academic Affairs plans to continue working on the recommendations incorporating the suggestions it received during its introduction to the Senate. The committee has requested that any suggestions be sent to Kevin Dickson.

Governance introduced a draft of the Resolution on Collegiality. The Chair of Governance asked the Senate's permission to distribute a draft document for preliminary review without a vote. The Senate granted this request. There was considerable discussion about the resolution. The Provost expressed her disapproval of the document, arguing that this was a bad time to entertain a discussion of the issue with the community college issue at hand as well as the provost search.


The Senate moved to Executive Session to consider a bill granting emeritus status to
Alan Journet. A motion to discuss was made by Senator Althaus and seconded by Senator Renaud. The bill was unanimously approved by the Senate.

At this point, there was a request that the Senate move out of Executive Session to discuss further, the proposed Resolution on Collegiality. Senator Jung moved and Senator Sebby seconded. Although no Senators argued that collegiality was not a problem on campus, two senators expressed concern that this resolution might not accomplish the Senate's goal of enhancing shared governance. Senators were instructed to share the resolution with their constituents. Senator Dickson requested additional time to discuss the resolution with his department. To allow ample time for discussion, Senator Conway suggested that the resolution not be brought back to the Senate before November 18. The Senate agreed.


The motion to adjourn (Naugler/Renaud) was recognized and approved at 5:00 p.m.

The next Faculty Senate Meeting will be held November 4, 2009, at 3:00 p.m. in the UC Missouriana Room.