See the latest updates and information regarding the COVID-19 pandemic, including a list of University contact information at semo.edu/covid19.
Social distancing does not mean the end of student organization meetings, programs, and activities. It is a time to think creatively, update traditional processes, and utilize new tools and resources. Southeast student organizations are encouraged to continue planning and meeting with organization members virtually. If you decide to host in-person meetings or events, a virtual option should also be available for members who do not feel comfortable meeting in person. This resource provides student leaders with resources and tips on how to best manage your organization virtually.
All members of the Southeast Missouri State University community should review the University's COVID-19 webpage for the latest information and updates on the campus response to COVID-19.
When possible, virtual meetings and events are the preferred way to conduct most activities. Continue to post both virtual and in-person activities on the free calendar systems at Southeast: SE Link (go through your organization's Action Center), Portal Calendar (select "Submit a Portal Event" from the left menu), and University Master Calendar.
Communication with your members and advisor is critical during this time of social distancing. There are multiple communication platforms and resources that student organizations may utilize for normal group communication and/or virtual meetings. These are tools we recommend:
Use with @semo.edu account
Free in Microsoft Office 365 (when using your @semo.edu account)
Free version (Download for free from your app store or website.)
|GroupMe||Free phone app for group and individual chats.|
Messaging, voice, and video calls with Google account
To help protect the University community and prevent the spread of COVID-19 to our campus and the surrounding community, the following guidance should be followed when hosting meetings and events until further notice. Event organizers should review the University's Protect the Nest document for the latest guidance for on-campus and in-person meetings.
These guidelines apply to meetings, events and activities coordinated by a member of the University community (students, faculty and staff) or an outside organization hosting an event on campus. The guidelines apply to University sponsored meetings and events, both on- and off-campus.
Departments and organizations hosting meetings and events should designate a coordinator who is responsible for adherence to this guidance. The coordinator can be a University student or employee, or a community member hosting a meeting or event on campus. The name of the coordinator will be recorded with the meeting or event reservation.
Groups are encouraged to host meetings and events remotely. However, when in-person meetings and events are held, offer participants the option to participate remotely, when possible. Technology has been upgraded in several meeting rooms to accommodate remote access. Campus Life and Events Services can provide a list of spaces equipped to host remote attendance.
Elections and leadership transitions should not stop just because your organization may not meet in-person. SE Link provides organizations the opportunity to host elections virtually. Creating an election is easy! Watch this video to learn the basics of creating an online election. See the video below on how to manage your organization's elections.
Now is a great time for student organization leaders to plan for their organization's future. Below are a list of suggested actions organization leaders can take to set their organization up for success upon return to campus.
The Campus Life & Event Services staff is available to answer questions you may have. Please reach out via email to schedule appointments via phone, chat, or Zoom.
Assistant Director, Event Services & Scheduling
Director, Campus Life & Event Services