Student Organization Registration Process: All student organizations, both new and returning, must register with Campus Life & Events Services each academic year.
If applying to be a registered student organization, please note the following steps:
Registered Student Organization Criteria: The student organization registration process and recognition requirements are dictated by Student Government By-Laws Section 409.04 No. 01. To read the official by-law body, please the Student Government website, semo.edu/studentgov. The following criteria must be true of each student organization to register with Southeast Missouri State University.
The University’s policy on hazing can be found on Section 5 in the Student Code of Conduct
Snacks at Meetings: Registered student organizations may bring their own snacks to meetings. Only these items may be brought to any meeting:
Beyond these, exceptions can be made for other food items, if approved in advance by Campus Life & Event Services, University Center 414, MS 1200, (573) 651-2280, firstname.lastname@example.org. A “Request for Exception to Catering Exclusivity” form must be filed with Campus Life & Event Services at least 10 days in advance.
This form is available in the Resource section of the Student Organization website, semo.edu/leadership/studentorgs. Exceptions will be made on a case by case basis.
Meal items such as pizza or sandwiches are typically not approved as they can be provided by Chartwells Dining Services. Campus Life & Event Services will provide a table for refreshments and snacks if requested in advance.
Although Campus Life & Event Services can provide a table for refreshments and snacks, all registered student organizations are responsible for supplying eating utensils, ice, cups, linens, etc.
All registered student organizations are responsible for clean-up of the space used (e.g. removing all food and beverages brought in). If food and set-up are removed by University Center or other University personnel, appropriate costs, at a minimum of $10.00, will be charged to the registered organization. This clean-up cost must be paid prior to any further use of campus facilities.
All registered student organizations are expected to return the space used to its original condition following use.
Student Government Funding Board: is designed to financially assist organizations with programs, events, activities, special projects, and educational activities. Student Government (SG) seeks to fund activities which are of potential benefit to the entire student body. Funding Criteria and Guidelines:
If a student organization incurs expenses that were not approved by SG Funding Board, the organization must cover the costs. For information on the dates of Funding Board informational meetings, funding proposal deadlines, and hearings, please visit the Student Government website, semo.edu/studentgov/.
For more information, please contact the Business and Enrollment Analyst, University Center 414, MS 1200, or call (573) 651-2280, email@example.com.
For more information, please contact the Business and Enrollment Analyst, University Center 414, or call (573) 651-2280.
Dollars for Innovative Campus Events (D.I.C.E) Funding:
D.I.C.E. is one funding source for any student or student organization hosting programs over the weekend. The program funds events that are planned to directly enhance the co-curricular experience at Southeast Missouri State University.
Many student organizations have big plans and excellent ideas for programs or services. However, few organizations have the finances to make these plans real. Fundraising is a great alternative to charging members higher dues. Fundraising events can be fun for all involved if they are planned properly. It is important to make the fundraising project a group effort and to get as many people involved as possible. Not only will you have more help to accomplish your goals, but you will also get more people interested in giving money. The key to being successful in fundraising is to be creative and to keep your goal in mind. Members of your organization will not get excited or interested in your fundraising efforts if they do not know where the money will go. In addition, members of the community will not give unless there is a good cause. Make sure the reason you are raising money is a legitimate cause and let everyone know why you are raising funds.
If your organization is considering planning a fundraiser, contact the Coordinator for Campus Programming, University Center 414, MS 1200, (573) 651-2280, firstname.lastname@example.org.
To maintain the academic environment at the university, the use of amplified sound equipment in open areas must be approved by the Campus Life & Event Services Office.
Amplified sound is defined as any form of equipment (i.e., microphone, speakers, amplifiers, bullhorns, musical instruments) used to increase sound levels or any object that does not require equipment to project its sound. In some cases, large group singing is also considered amplified sound. Events involving high sound levels may not be scheduled during regular classroom instruction if the possibility of interference exists. Any recognized student organization or university department may reserve one of the designated open spaces for sound amplification.
The use of outdoor areas for amplified events is limited by the nature of the given area and the probability of interference with official university functions. In general, moderate amplification, not more than 65 decibels, is allowed at Stroup Fountain Plaza (in front of Kent Library) from noon to 1 p.m. on Wednesdays (Common Hour). A sound check will be permitted from 11:50 a.m. to noon. All other requests for amplified sounds will be reviewed on a case-by-case basis by the Campus Life & Event Services Office. All outdoor venues and events outside of the Wednesday Common Hour period will be considered for approval by the Campus Life & Event Services Office.
Evening Social Function (ESF) Policy: Any student organization wishing to host an event that begins or continues past 8 p.m., is open to individuals who are not members of the sponsoring organization, or has an anticipated attendance of 100 or more must abide by the Evening Social Function Policy.
In order to host such an event, the following guidelines and policies apply:
If your event occurs on Thursday, Friday, Saturday, or Sunday night, consider D.I.C.E. funding, semo.edu/leadership/dice/. For more information, please contact Campus Life & Event Services, University Center 414, MS 1200, (573) 651-2280, email@example.com.
The Federal Copyright Act (Title 17, United States Code, Public Law 94-553, 90 stat. 2541) governs how copyrighted materials, such as movies, may be used. Federal law requires that viewing rights must be obtained PRIOR to showing movies or films in public spaces. If you rent, buy, or borrow a video or DVD recording, it is usually intended for “home use” only. Students, staff, faculty members and student organizations are required to obtain copyright permission from a film distribution company in order to show movies or films in public spaces, including residence hall lounges and spaces reserved on campus. Failure to do so may result in legal action.
For more information on the Federal Copyright Act, please visit the Motion Picture Association of America website on Public Performance, www.mpaa.org/protecting-creativity.
When do I NEED to obtain copyright permission?
WhencanI show a movie WITHOUT obtaining copyright permission?
Please note: The event does not need to be University sponsored or academic credit-bearing. The person giving the academic presentation can be a student, professor, outside speaker or other. The important criterion is not the presenter, but rather, the quality of content of the presentation and the connection to educational advancement.
Student groups, organizations or individuals interested in reserving or closing down streets, parking lots and/or sidewalks on or adjacent to campus for programs or events must contact Campus Life & Event Services at (573) 651-2280. These requests should be made a minimum of two weeks prior to the event.