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November 7, 2006

November 7, 2006

Present:  Aide, Beard, Bertrand, Buis, Cron, Hathaway, Hinkle, McDougall, Prater, Shaw, Shepard, Stephens, Strange, and Syler
Guests:     Victor Gummersheimer and H. Hamner Hill (for McGowan), Craig Roberts (for Starrett)
A.  Minutes of October 3, 2006
The following sentence was added to Action Item 4 (50% Rule), page 2, at the end of the 1st paragraph: “Council agreed there will be further action on whether or not 50% of the upper level courses within the major should be at Southeast.”
Shaw questioned when the 56-credit hour rule, voted on in that meeting, will go into effect. As a matter of clarification, Council agreed that the implementation for the 56-credit hour rule would be spring of 2007.
Upon a motion by McDougall, seconded by Shaw, the minutes with corrections were unanimously approved.
B.  Action Items
1.  Changes to International Policies
McDougall moved each of the following proposals individually:
a.  Validating UI343 Credit
Proposal: “A student successfully completing a semester abroad study program of 12-15 credit hours (or equivalent) may use any 3 credits earned abroad for three credit hours of UI343, Transcultural Experience. The grade assigned to UI343 is the grade received in the validating course, or the weighted average grade for a set of courses, if multiple courses are used to create the 3 hours of credit.”  This should help increase the number of students participating in a semester abroad study program and will eliminate or reduce the barriers for international students. Seconded by Shaw, the motion was unanimously approved.
b.  Revised Admission Standards
Proposal: A. “For students not completing IEP at Southeast: 500 or greater on written TOEFL or equivalent. B. For students completing Southeast’s IEP program: (1) 500 or greater on written TOEFL or equivalent, or (2) TOEFL greater than or equal to 485 and a total of [(IEP-GPA x 100) + TOEFL] equal to or greater than 775.”  The student is admitted to Southeast. The student completing the IEP program with a 2.90 overall GPA has demonstrated sufficient proficiency and skills to counter the natural variation of the written TOEFL test.  This proposal gives greater significance to the IEP and language proficiency for international students.  Seconded by Hinkle, the motion was unanimously approved.
c.  Full-time Student Status
Proposal: “Students beginning their program of study with the second 8-week session of a regular fall or spring semester will be considered full-time if they enroll in at least 6 credit hours.”  This proposal is designed to help recruit and retain international students who must be enrolled in full-time course work to maintain their visa status.  Many international students come from varying academic years.  This establishes a 6 credit hour load for an 8-week term as a full-time equivalent load and pertains to international student’s initial enrollment.  Seconded by Shephard, the motion was unanimously approved.
d.  Study Abroad and Scholarships
Proposal: “Grades transferred from a non-US institution for study abroad will not be used in the GPA calculation for maintaining a scholarship that has a GPA requirement.” Motion was seconded by Shaw.  McDougall explained that some students do not participate in semester study abroad programs because of fear of losing their scholarship(s). Concern was expressed that this may be unfair to other students who do not participate in study abroad programs. This proposal was tabled so other groups can be contacted for additional input.  This will be brought back to Academic Council in December.
e.  Deadline for International Student Applications for Merit Scholarships
Proposal: “Retain the standard ACT and SAT testing deadlines for international students, but establish an application deadline of May 1 (or the same deadline date as for athletes and band recruits) rather than December 15 so that qualified international students may be considered for merit scholarships.”  The motion seconded by Shaw, was approved. McDougall explained that because academic calendars are different in other countries and communication takes longer, international students miss application deadlines even though they may be qualified for a merit scholarship. Provost will take under advisement and report back to the Council.
f.  University International Programs Planning Committee
Proposal: “Establish a University International Planning Committee and revise the composition of the International Council.  The International Planning Committee is charged to recommend short-term and long-term goals and objectives, monitor progress, and recommend revisions to short-term and long-term plans based on goals and objectives.  The Committee is advisory to the Executive Director of International Education and Services on short-term and long-term planning.  The revised International Council will be a subcommittee of this Council and is charged to be advisory to the Executive Director of International Education and Services on policies and operations procedures.”  Expanding the internationalization of Southeast has been identified as an institutional priority.  This new committee will meet more often; provide a broader discussion arena; have more input from multiple constituencies across campus; plus it establishes a process for monitoring progress and revising short-term and long-term actions.  The new Committee will be in place fall 2008.  Seconded by Prater, the motion was unanimously approved.
g.  Testing of Undergraduate International Students 
Proposal:  “Beginning spring 2007 Southeast will no longer test international students for TL course placement and the placement into TL courses will no longer be required.”  In the past there has been a practice of testing all international students regardless of TOEFL for a variety of skills (e.g., reading, listening, and note taking).  Based on the results, students are then required to enroll is specified TL courses. McDougall expressed that this unexpected testing places a financial burden on the international student. According to the Bulletin, EN100 (English Composition) has a pre-requisition of EN099 or TL110 or appropriate score on University Placement Test.  McDougall stated that in conversation with the English Department this was never acted on by the Department.  TL courses would not be required by this proposal but could be offered in the 2nd 8-week session, if needed.  Council agreed that testing would no longer be required of international students for TL placement.  Provost noted that while this is a practice, it was not policy.  Council agreed to accept admission standards without any special pre-requisitions for international students.  Provost asked if any changes to EN100 pre-requisites should be presented to the Liberal Arts College Council. Others thought this was a university-wide issue. Seconded by Cron, the motion was unanimously approved.
C.  Discussion Items
1.  Update on the AAT Degree
Shepard reported on the Associate of Arts in Teaching degree currently being proposed by the Missouri Community College Association. She distributed a handout listing the curricular modifications that will be necessary within the Teacher Education Program.  The impact on Southeast and some of the background bringing the changes were discussed.  The purpose of the state-mandated change is to make it easier for community college students to transfer into a 4-year teacher education program.  The total required core courses will be 12 credit hours and 6 hours of electives. Shepard noted that over 50% of the teachers that go on to be certified are transfers and do not take all 4 years at Southeast. Implementation for this is fall 2007.  Shepard will bring curricula changes made necessary to the Southeast program to Academic Council.
2.  Two Semester Registration (subcommittee report)
Provost asked that this report be given at the December meeting.
D.  Other
1.  LearningExpress Database
Cron distributed a handout featuring a new resource now available through the Library and accessible on the Library website. LearningExpress features basic skills remediation, job & career test practice, graduate school entrance exam practice, writing skills assistance and more.  All expressed appreciation for this recent addition to Kent Library holdings.


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