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September 7, 2004

September 7, 2004


Present:   Athinarayanan, Bertrand, Buis, Curtis, Ferguson, Hathaway, Hinkle, Jones, McDougall, McGowan, Prater, Redmond, Shaw, Starrett, Stephens, Syler and Tikoo
Guests:    Quantella Anderson, Shelba Branscum, Paula King and Fred Yeo (for Shepard) 

  1. Minutes of April 6, 2004.  Upon a motion of Curtis and seconded by McDougall, minutes were unanimously approved.
  2. Action Items
    1. Program Revisions in Human Environmental Studies:
      Stephens clarified that while the revisions in Human Environmental Studies appeared on the agenda under Action Items, some may be more appropriately handled as “information” only.  We will determine as each revision is presented whether the revision is internal to the College; if so, no action will be required.
      Revision of Family Life Option.   Prater made a motion to approve the title change of the Family Life Option to Family Studies.  Paula King was present to answer questions of the council. King explained that this was a part of the Phase I Improvement Plan.  Shaw seconded.  Motion passed. The title change will be reported to CBHE.
      Revision of the B.S. in Hospitality Management.  Prater made a motion to approve the revisions of the B.S. in Hospitality Management.  McDougall seconded and asked that a friendly amendment be added to include the additional requirement of MK301 [Principles of Marketing].  Quantella Anderson was present to answer questions of the council.  She noted that there had been too much emphasis on food service and not enough on the hotel management preparation needed for this program.  She said these changes would better reflect the skill degree and enable them to better compete with other Universities. It was noted that the 500-level course would better prepare students seeking an advanced degree.  Motion passed.
      Revision of Minors (Family Studies, Gerontology and Hospitality Management):
      The three related minors listed on the agenda were presented as information only and will be forwarded to the Registrar.
    2. Report on Admission Requirements for Degree Seeking and Non-degree Seeking International Students.  Stephens reviewed with the council the charge presented to the Committee in regard to admission requirements for exchange students.  Hinkle, chair, acknowledged the other members of the committee (Cron, Ferguson, Prater and Syler) and presented their findings [handout].  She stated that other universities were polled and various web-sites provided good information.  She also received a report about international law from an attorney.  Current admission requirements of the TOFEL for a degree seeking student are appropriate and recommended.  For an exchange student the Committee recommended a letter from the sending institution verifying that the student is proficient in English. 
      Parsons stated that proper documentation has been the concern of the International Programs office.  She requested that the letter should be written in clear and correct English.  She stated that INS holds the International Office signatories personally liable; therefore, proper documentation is a very serious issue.
      The Committee moved; and Shaw seconded the approval of the report which included the following points:
      1. The sending institution will provide a letter in English for the admission of an exchange student.
      2. The letter must attest to the English proficiency of the student and must provide the basis for proficiency and must be signed by the appropriate official [a director or above].
      3. The letter will be on file in the College office and in the International Programs Office.

        Motion passed.  Stephens stated that it was the responsibility of the Dean to follow-up if anything in the letters were unclear.
    3. Report on Terminology.  McGowan reviewed the Committee report with the council [handout previously distributed]. After discussion, it was agreed to change the definition of a Concentration to: a coherent set of courses designed to provide depth in a particular sub-discipline.  Hinkle noted that the Registrar’s office is already editing terminology.  Upon a motion by McGowan, seconded by Shaw, the motion passed with agreed changes for the definition of Concentration.  Stephens noted that the “options” in Human Environmental Studies would be grandfathered in.  It was further noted that the effective date is immediately for new programs and the changes in terminology will be reflected in the 2005-06 BULLETIN.
  3. Discussion Items
    Stephens distributed a copy of an e-mail received by Robert Stein, Associate Commissioner at the Coordinating Board for Higher Education regarding the reporting of Graduate Teaching Assistants’ English Language Proficiency.  She asked members of the council to read before discussion.  There was discussion about the need to clarify teaching assistant versus research assistant.  Stephens stated that she wanted to caution Deans about the use of international students as Teachings Assistants during their first semester.  Stephens noted that exceptions can be granted in special cases, but that she would not give blanket exceptions. The report will be submitted in December as requested by CBHE.
  4. Other
    McDougall asked for additional clarification of what was specifically passed concerning the English language requirements for exchange students.  The wording was reviewed and clarified as reflected above.


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