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Microsoft Teams for the Classroom

Teams for Faculty

Initial Setup

First, ensure that Teams is installed, and you’ve logged into it. On most computers, it should be installed and launch by default with Office 365. However, you may have never used it before. To begin:

1. If the Teams app isn’t running, open the Start Menu and type Teams. Hit enter once the program appears, launching it.

2. A login prompt should appear, automatically populated with your Southeast E-Mail. If your faculty account is different from what appears, remove the default text and enter your full SEMO E-Mail.

3. Click Sign In. You will then be prompted for a password. Click the field, type in your password, and click Sign In once more.

4. The software will load for a moment, and then present the main interface.

Creating a Team

Once you have the Teams app installed and set up, it’s time to create a Team for your class. This will enable you to invite students and place them in an online group, from which they may participate in conversations, chat, file sharing, and more.

1. From the app’s main screen, click Teams on the left sidebar. Then, click it again.

2. At the top right of the screen, click Join or create a team.

3. From the main screen, then click the Create a team button.

4. Click the Class button.

5. Enter your team name in the Team name field, and optionally enter a description in the appropriate field. Then, click Next.

6. A dialog should appear which says Creating Team. Afterwards, you may enter either names of students or pre-defined groups into the field. Click the Add button to finalize their enrollment, then click Close. Note that if your class or section has many students, you may wish to E-Mail them an invite code instead to self-enroll into the team. In this case, simply click Skip rather than adding students. See the section Using Invite Codes

Inviting Users via Code

In larger classes or periods, it may be too difficult or time consuming to enter students’ names manually, and there may not be a premade list or security group to represent the class. In this case, a more viable solution would be to E-Mail the students an invite code. They may then use this code to join the team.

1. From the app’s main screen, click Teams on the left sidebar.

2. Locate your team from the list of teams, click it.

3. Click the three dots next to your team name, then click Manage team.

4. Click Settings from the list of tabs which appears.

5. Click Team code from the list of settings. Click Generate.

6. Click Copy from the options which appear.

7. Paste this code into an announcement or E-Mail which will go to all desired recipients. They will be able to join your team using the code. You may copy or link them to the participant section of this guide for instructions on joining.

Creating Assignments

If you’re uncomfortable with Moodle or don’t have an account set up, the assignments section of your team can present a viable alternative when necessary.

1. From the app’s main screen, click Teams on the left sidebar.

2. Locate your team from the list of teams, click it.

3. Click Assignments from the list of tabs.

4. Click the Create button, then click Assignment.

5. Fill in the information, adding resources and rubric as necessary. A title, due date, and instructions should be considered highly important.

6. Click Assign to create the assignment, or Save to save it as a draft.

Likewise, quizzes follow a similar process:

1. From the app’s main screen, click Teams on the left sidebar.

2. Locate your team from the list of teams, click it.

3. Click Assignments from the list of tabs.

4. Click the Create button, then click Quiz.

5. Click New Form. Using Microsoft Forms, create a new quiz, filling in information as necessary. A separate tutorial will follow soon.

6. Returning to the Teams page, select the quiz.

7. Fill in the information, adding resources as necessary. A title, due date, and instructions should be considered highly important.

8. Click Assign to create the assignment, or Save to save it as a draft.

Grading Assignments

In addition to managing assignments and allowing for simple submissions/quizzes, Teams also has an easy solution for grading which professors can take advantage of. This assumes you’ve already created and assigned the item you wish to grade.

1. From the app’s main screen, click Teams on the left sidebar.

2. Locate your team from the list of teams, click it.

3. Click Assignments from the list of tabs.

4. Click the assignment you wish to grade from underneath the Assigned category.

5. Under the To grade category, click a submission to view and manage it.

6. When you’ve sufficiently read or otherwise dealt with the submission, enter a number under the Points field.

7. Click the Return button. Perform this action for each student as necessary.

Class Notebook

Another bit of functionality provided by Microsoft Teams is the class notebook. The class notebook is a shared notebook for the entire class, capable of storing text, images, and other multimedia content. Student notebooks enable individual students to share with the teacher and vice versa; the content library allows teachers to share handouts; and the collaboration space allows engagement of the entire class with each other.

1. From the app’s main screen, click Teams on the left sidebar.

2. Locate your team from the list of teams, click it.

3. Click Class Notebook from the list of tabs.

4. Click Set up a OneNote Class Notebook

5. Usually, you will click Blank Notebook. If you have a pre-existing set of content to import, click From existing notebook content.

6. Click Next.

7. Optionally, change or rename any sections. Then, click the Create button to finalize the work.

Starting a Video Meeting

1. From the channel that you would like to start the meeting in, press the Meet button on the top right of the window.

2. A pop-up will appear, prompting you to enter a subject of the meeting.

3. Select Meet Now.

Scheduling a Video Meeting

1. From the channel that you would like to start the meeting in, press the drop-down arrow located next to the Meet button on the top right of the window and click Schedule a Meeting.

2. A meeting scheduler will appear. At this page, enter the subject, time, date, and invite participants to join the meeting.

3. Select Send.

Video Meeting Tools

While in a Teams Video Meeting, there are a variety of tools that can be accessed by hovering over the video chat with your mouse until the toolbar appears:


MS Teams Tool Menu

Button Functionalities from Left to Right:

Turn off Camera: Turns off your camera. Other participants will not be able to see you.

Mute Microphone: Mutes your microphone. Other participants will not be able to hear you.

Share: Share your screen or a specific window with other participants.

More Actions: Additional options, such as Record this Meeting, and Show Meeting Notes, can be found here.

Raise Your Hand: While the Show Participants side panel is open, an icon will appear next to your name, informing the rest of the participants that you have a question or something to say.

Show Conversation: Opens the Conversation side panel where participants can chat with one another via text.

Show Participants: Opens the Participants side panel where you can see everyone currently in the meeting, and you can invite additional people to join.

Hang Up: End the call.

Hosting Files

1. From the app’s main screen, click Teams on the left sidebar.

2. Locate your team from the list of teams, click it.

3. Click the Files tab at the top of your screen.

4. In the main section, anyone can upload files. However, you have access to a read-only section called Class Materials. Only you can publish materials; students are able to read them but not modify.

5. Click the Upload button to upload files, or the New button to create files/folders directly in the cloud.

Facilitating Chat

Arguably the primary function of Microsoft Teams is facilitating group chats. Teams allows team owners to create channels, each of which allows chatting about a designated topic. To manage channels, do the following:

1. From the app’s main screen, click Teams on the left sidebar.

2. Locate your team from the list of teams, then make sure it’s expanded – an arrow left of the icon should be pointing downward. If the arrow is pointing to the right, left click to expand it.

3. Click a channel to enter it. You may right click it and click Manage channel to change permissions; for example, only allowing yourself to post messages.

4. To add a channel, click the three dots by the team name and click Add channel. In the dialog which appears, enter the channel name and description, then set the appropriate privacy level. Check the box labeled Automatically show this channel in everyone’s channel list. Finally, click the Add button

Additional Resources

Microsoft's website has additional resources and tutorials for using Microsoft Teams. Links are listed below:


Teams for Student Leaders

Initial Setup

First, ensure that Teams is installed, and you’ve logged into it. On most computers, it should be installed and launch by default with Office 365. However, you may have never used it before. To begin:

1. If the Teams app isn’t running, open the Start Menu and type Teams. Hit enter once the program appears, launching it.

2. A login prompt should appear, automatically populated with your Southeast E-Mail. If your faculty account is different from what appears, remove the default text and enter your full SEMO E-Mail.

3. Click Sign In. You will then be prompted for a password. Click the field, type in your password, and click Sign In once more.

4. The software will load for a moment, and then present the main interface.

Creating a Team

Once you have the Teams app installed and set up, it’s time to create a Team for your group. This will enable you to invite students and place them in an online group, from which they may participate in conversations, chat, file sharing, and more.

1. From the app’s main screen, click Teams on the left sidebar.

2. At the bottom of the menu which appears, click Join or create a team.

3. From the main screen, then click the Create a team button.

4. Enter your team name in the Team name field, and optionally enter a description in the appropriate field. Ensure that the Privacy field is set to Private – Only team owners can add members.

5. A dialog should appear which says Creating Team. Afterwards, you may enter the names of university members. Click the Add button to finalize their enrollment, then click Close. Note that if your group will have many members, you may wish to E-Mail them an invite code instead to self-enroll into the team. In this case, simply click Skip rather than adding students. See the section Using Invite Codes

Inviting Users via Code

In very groups, it may be troublesome to manually invite all members. In this case, a more viable solution would be to E-Mail the members an invite code. They may then use this code to join the team.

1. From the app’s main screen, click Teams on the left sidebar.

2. Locate your team from the list of teams, then right click it and choose Manage team.

3. Click Settings from the list of tabs which appears.

4. Click Team code from the list of settings. Click Generate.

5. Click Copy from the options which appear.

6. Paste this code into an announcement or E-Mail which will go to all desired recipients. They will be able to join your team using the code. You may copy or link them to the participant section of this guide for instructions on joining.

Starting a Video Meeting

1. From the channel that you would like to start the meeting in, press the Meet button on the top right of the window.

2. A pop-up will appear, prompting you to enter a subject of the meeting.

3. Select Meet Now.

Scheduling a Video Meeting

1. From the channel that you would like to start the meeting in, press the drop-down arrow located next to the Meet button on the top right of the window and click Schedule a Meeting.

2. A meeting scheduler will appear. At this page, enter the subject, time, date, and invite participants to join the meeting.

3. Select Send.

Video Meeting Tools

While in a Teams Video Meeting, there are a variety of tools that can be accessed by hovering over the video chat with your mouse until the toolbar appears:


MS Teams Tool Menu

Button Functionalities from Left to Right:

Turn off Camera: Turns off your camera. Other participants will not be able to see you.

Mute Microphone: Mutes your microphone. Other participants will not be able to hear you.

Share: Share your screen or a specific window with other participants.

More Actions: Additional options, such as Record this Meeting, and Show Meeting Notes, can be found here.

Raise Your Hand: While the Show Participants side panel is open, an icon will appear next to your name, informing the rest of the participants that you have a question or something to say.

Show Conversation: Opens the Conversation side panel where participants can chat with one another via text.

Show Participants: Opens the Participants side panel where you can see everyone currently in the meeting, and you can invite additional people to join.

Hang Up: End the call.

Additional Resources

Microsoft's website has additional resources and tutorials for using Microsoft Teams. Links are listed below:

Teams for Participants

Initial Setup

First, ensure that Teams is installed, and you’ve logged into it. On most computers, it should be installed and launch by default with Office 365. However, you may have never used it before. To begin:

1. If the Teams app isn’t running, open the Start Menu and type Teams. Hit enter once the program appears, launching it.

2. A login prompt should appear, automatically populated with your Southeast E-Mail. If your faculty account is different from what appears, remove the default text and enter your full SEMO E-Mail.

3. Click Sign In. You will then be prompted for a password. Click the field, type in your password, and click Sign In once more.

4. The software will load for a moment, and then present the main interface. Here, you can access your list of classes/groups, your list of assignments, and any activity notifications you should be aware of.

Joining a Team via Code

If a professor has added you to a class through your E-Mail, it will automatically appear in your list of teams. However, as an alternate method for large groups, your professor may have sent you a code instead. Fortunately, it’s easy to join a team using an invite code.

1. From the app’s main screen, click Teams on the left sidebar.

2. Click Join or create a team at the bottom of your teams list.

3. Copy your invite code. Paste it into the Enter code field underneath Join a team with a code.

4. Click the Join team button. You will be redirected to the main channel of that team.

Starting a Video Meeting

1. From the channel that you would like to start the meeting in, press the Meet button on the top right of the window.

2. A pop-up will appear, prompting you to enter a subject of the meeting.

3. Select Meet Now.

Scheduling a Video Meeting

1. From the channel that you would like to start the meeting in, press the drop-down arrow located next to the Meet button on the top right of the window and click Schedule a Meeting.

2. A meeting scheduler will appear. At this page, enter the subject, time, date, and invite participants to join the meeting.

3. Select Send.

Video Meeting Tools

While in a Teams Video Meeting, there are a variety of tools that can be accessed by hovering over the video chat with your mouse until the toolbar appears:


MS Teams Tool Menu

Button Functionalities from Left to Right:

Turn off Camera: Turns off your camera. Other participants will not be able to see you.

Mute Microphone: Mutes your microphone. Other participants will not be able to hear you.

Share: Share your screen or a specific window with other participants.

More Actions: Additional options, such as Record this Meeting, and Show Meeting Notes, can be found here.

Raise Your Hand: While the Show Participants side panel is open, an icon will appear next to your name, informing the rest of the participants that you have a question or something to say.

Show Conversation: Opens the Conversation side panel where participants can chat with one another via text.

Show Participants: Opens the Participants side panel where you can see everyone currently in the meeting, and you can invite additional people to join.

Hang Up: End the call.

Additional Resources

Microsoft's website has additional resources and tutorials for using Microsoft Teams. Links are listed below:

Contact

IT Help Desk

(573) 651-4357
helpdesk@semo.edu
Memorial Hall 107

IT Office

(573) 651-2217
One University Plaza
Cape Girardeau, Missouri 63701