Minutes - December 6, 2006

Minutes - December 6, 2006

XLI, No. 9


December 6, 2006

The Faculty Senate of Southeast Missouri State University met on Wednesday, December 6, 2006, in the Missouriana Room of the University Center. The following Senators were present: Mike Cobb (Chair), Martha Zlokovich (Chair-Elect), David Smith (Membership Committee Chair), Rick Althaus, Mary Elizabeth Ambery, Kim Dillivan, Marc Fulgham, Beth Easter, Walt Paquin (Alternate), Gabriele Eckert (Alternate), Kathy Farwell (Alternate), Jim McGill, Carolyn Rainey, Jayanti Ray, David Reinheimer, Sophia Scott, Bonnie Stepenoff, Marc Strauss, Lucinda Swatzell, Larry Underberg, Haohao Wang, Janice Ward, Pat Willingham, and Min Zou. Also in attendance were Dr. Jane Stephens (Administrative Liaison), Nelson Elliott (Student Government Liaison), and special guests Wayne Smith, Trudy Lee, Karen Grebing, and Susan Burton.

Absent, and not represented by their Alternates, were Mary Ann DeLine, Benjie Heu, Rebecca Summary, and Xuesong Zhang.


Approval of minutes Vol. XLI-08 was moved by Senator Reinheimer and seconded by Senator Willingham. The motion carried.


Provost Stephens reported on the Academic Quality Improvement Program (AQIP) strategy forum that was held in Chicago. The Provost indicated that the AQIP Steering Committee should be able to provide a list of potential action projects in late January or early February.

Provost Stephens indicated that ‘intellectual property rights' was a hot topic during the AQIP strategy forum. The Provost encouraged the Faculty Senate to begin grappling with the matter of online course ownership. She advised going online to see how other universities have handled the issue.

The Provost reported that the Provost and Graduate Program are considering the offering of Summer Research Fellowships beginning this summer. These would pay a stipend equivalent to a 3-hour class. Faculty could apply for one of these in lieu of teaching one class but, if awarded, would be limited to one additional class. An ad hoc committee is currently setting the requirements and these will be announced. Liberal Arts will have two of these with each of the additional colleges/schools receiving one.

Senator Smith indicated that he was concerned about the recently released summer school 2007 planning packet distributed by Vice Provost Fred Janzow indicating that the policy for summer classes states "faculty load for any combination of summer sessions is not to exceed six (6) credit hours. This includes any combination of course assignments and alternative assignments."

Senator Smith indicated that this policy of limiting faculty to six credit hours in the summer disadvantages our students, our programs, our faculty, and the university as a whole. Elaborations by Senator Smith on the way the policy disadvantages each of the above stakeholders included the following points:

In the past, there have been up to 80 slots for students interested in taking advantage of the university's world-class overseas summer trip; this summer, due to the application of this "six credit hour maximum" rule, there will be a maximum of 40 slots available. This decline in slots may cause the trip to be canceled in the future. The entrepreneurship workshop may also be canceled in the future.

Faculty who have invested years in developing international study tours and/or seminars will no longer be motivated to invest the time and energy necessary. Proceeds from this effort were used to take university faculty with limited international exposures along on the trip not only from the College of Business but also from several other units as well (including foreign languages, health & human services, political science, etc). The revenues lost by the University will be substantial.

Senator Smith called for a review of the "six credit hour maximum in the summer" policy.

The Provost replied that 6 credit hours was considered a full load for the summer and overloads were an exception to be realized a few times and would not be treated as a right especially since the same faculty are involved repeatedly. The Provost encouraged faculty from all departments to consider oversea programs and submit proposals to Dean McDougall.

Wayne Smith, VP of Advancement/Executive Director of the Foundation
Trudy Lee, Director of Planned Giving and College Liaison
Karen Grebing, Director of Marketing and Development
Susan Burton, Foundation Manager

Wayne Smith, Vice President of Advancement and Executive Director of the Foundation, spoke about several different areas surrounding Southeast Missouri State University's Foundation and Alumni Association, including providing resources for the University and finding ways to advance the University.


Student Government Liaison, Nelson Elliott, indicated no substantial progress to report.


Chair Cobb thanked Dr. Swatzell for facilitating the Holiday Reception. Dr. Swatzell indicated that the Holiday Reception went very well. There was an outstanding turnout. She indicated that the Holiday Reception needs to be better defined and suggested a committee be established to facilitate future Holiday Receptions.

Chair Cobb reported that he and Dr. Zlokovich will be attending Higher Education Day at Jefferson City February 5 and 6. He invited Dr. Althaus to join them.

Chair Cobb congratulated Walt Paquin on receiving his PhD.

Chair Cobb indicated that he will be meeting with the Board of Regents December 16th to report on the Faculty Senate. He asked that the chairs of each legislative and reporting committee provide information that they would like him to report on their behalf.


Senator Smith indicated that the Membership Committee had not met since the previous meeting of Faculty Senate, and therefore had no report.

Professional Affairs
Senator Althaus distributed the minutes from the last Professional Affairs Committee meeting. The topics discussed during the meeting were student evaluation of instruction, the nondiscrimination statement, emeritus faculty, and promotion and tenure policies. Senator Althaus distributed a draft of the survey of faculty on promotion and tenure policies.

Academic Affairs
Senator Reinheimer reported that the Academic Affairs Committee met with Melanie Thompson from the Learning Enrichment Center concerning notification of faculty during student emergencies. Senator Reinheimer reported that the Committee has been talking to the library about storage of graduation with distinction documents and they are close to a solution. He also reported that the Committee has been moving forward on the survey of students concerning student workload.

Senator Ray reported that the Documents Committee had not met. She indicated that the faculty forum has been added to the University's a-z web browser.

Senator Swatzell distributed copies of the proposed resolution, Designating Temporary Senate Terms to Restore Uniform Distribution. The Governance Committee had found that the majority of the Senators will be retiring at the end of Academic Year 2007. The resolution will reinstate the 1/3 cycle as stated in the Faculty Handbook.

There was a motion (Swatzell/Althaus) to approve the resolution. Chair Cobb called for a vote, and it passed unanimously.

Dr. Swatzell reported that the Governance Committee is still working on the grievance policy. She added that the Committee is scheduled to meet with the lawyer concerning the policy to discuss final edits.

Senator Willingham reported that the Compensation Committee met last week. The President joined them. The issue of increased minimum wage was raised as it pertains to salary compression. Senator Willingham indicated that the President's response was that it will have to be addressed by the Budget Review Committee.


Chair Cobb introduced a bill, Revision of GRFC Guidelines and Policies. Chair Cobb briefly described the bill and its purpose. The bill states that the Grants and Research Funding Committee (GRFC) requests that the submission procedures be updated to require electronic submissions of proposals, the office of Sponsored Programs has been renamed office of Grant and Research Development, and it corrects a policy conflict between the Faculty Handbook and the GRFC policies. Senator Althaus moved and Senator Reinheimer seconded a motion to suspend the rules to allow the bill to be voted on before the break. There was a motion (Ambery/Althaus) to approve the bill. Chair Cobb called for a vote, and it passed unanimously.


There was no old business to consider.

The Senate moved to executive session.

Senator Althaus made a motion to approve Bill 06-A-08 seconded by Senator Reinheimer to grant Emeritus status to Lane D. Fabrick and Edwin L. Smith respectively. The motion passed.


The motion to adjourn (Scott/Zlokovich) was recognized and approved at 5:00 p.m.

The next Faculty Senate Meeting will be February 7, 2007, in the University Center Missouriana Room at 3 pm.

Approved February 07, 2007