Minutes - November 16, 2011

Minutes - November 16, 2011

XLVI, No. 8


November 16, 2011

The Faculty Senate of Southeast Missouri State University met on Wednesday, November 16, 2011, in the UC Missouriana/Redhawks Room. The following Senators were present: Kevin Dickson (Chair), Janice Ward (Chair-Elect), Diane Wood (Membership Chair), Rick Althaus, Larry Bohannon, Stephanie Chamberlain, Brandon Christensen, Eric Clements, Debra Lee-DiStefano, Don Jung, Ziping Lui, Charles McAllister, Phil Nacy, Jian Peng, David Powell, Willie Redmond, Joyce Renaud, Claudia Ruediger, Sophia Scott, Carol Veneziano, Candide Walton, Julie Weathers, Victor Wilburn, and Chris Wubbena. The following alternates were in attendance: Brooke Clubb and Rachel Morgan-Theall. Provost Ronald Rosati and Student Government Liaison Rebecca Masur were also in attendance. Senators not in attendance or represented by an alternate were: Tiffany Parker and Seidu Sofo.

Guests: Beth Glaus-Department of Public Safety and Sandy Hinkle-Registrar


The minutes from October 19 (46.6) were approved as amended.


Beth Glaus discussed the parking and construction going on around the campus. She stated that several buildings are closed or will be closing for construction and this will affect parking. Parking interruptions will continue for a couple of years until projects are completed. She discussed parking for faculty and staff and stated that there was a proposal to change lot 4-12 near Dempster Hall from a shared lot to a Faculty and Staff only lot beginning in Spring 2012. She also went over the shuttle route and let the Senate know that the shuttles are for faculty use.


Amendment of Faculty Senate Constitution Respective to Senator Elections

Senator Wilburn stated this is the resolution would move the senator elections forward one month. This amendment was first introduced at the Senate meeting on November 5, 2011. Senator Wilburn made a motion to approve this resolution and Senator Ward seconded the motion. The motion passed with one abstention. The amendment will go to the faculty for a vote. Senators for each department will educate their faculty on the purpose of the amendment. The amendment requires a two-thirds vote to be placed in the Faculty Senate Constitution.

Amendment of Faculty Senate Bylaws Respective to Committee Appointments

Senator Wilburn stated that the changes made in lines 63-65 were to support the Amendment of the Faculty Senate Constitution Respective to Senator Elections. This resolution shall be effective only at such time as the amendment to the Faculty Senate Constitution is approved by the faculty. Senator Wilburn made a motion to accept this resolution and Senator Althaus seconded the motion. The motion passed with one abstention.

Revising “Guidelines for Partisan Political Action on Campus” By Establishing a “Policy” Section

Senator Althaus stated that this bill establishing a policy section essentially takes the existing language from the Faculty Handbook and adds definitions for the University and for partisan activities. This makes it clear that it speaks to the University and not individual faculty members. There are other expectations and informal procedures that address the behavior and conduct of an individual faculty member in the classroom. The definition of partisan clarifies that it does not apply to referendum issues. Senator Atlhaus made the motion to approve the policy and Senator Christensen seconded the motion. The motion passed.

Revising “Guidelines for Partisan Political Action on Campus” By Establishing A “Procedures” Section

Senator Althaus stated that the procedures part is essentially the same as the current language in the Faculty Handbook with the addition of the final exclusion that it doesn't apply to individual faculty members outside their official responsibilities. Senator Althaus made a motion to approve the procedures and it was seconded by Senator Christensen.

Additional discussion followed on whether or not to separate this section into policy and procedure. A request was made to give additional time to take this bill to departments for more input and to get input from President Dobbins on his reactions to this bill. Senator Atwood moved to table the bill and Senator Redmond seconded his motion. The motion to table the bill failed by a majority vote. A vote was taken to approve this bill and the bill passed by a majority vote with two abstentions.


5-Year Calendar

Senator Jung had sent two versions of the five-year calendar. One began with the 2011-2012 academic year and one began with the 2012-2013 academic year. He recognized the Registrar, Sandy Hinkle and turned the floor over to her. She stated that the calendar starting with Fall Semester 2011 was modified by adding the 2015 and 2016 dates. It also included the removal of the middle six-week summer session in 2012. The calendar that begins with Fall Semester 2012 includes dates for through the Summer Sessions in 2017.

The Senate was asked if it would prefer to approve the calendar that began with the current semester or to approve the calendar that began with the Fall Semester 2012 and introduce a resolution to support the removal of the middle six-week session from the 2012 Summer Sessions. The Senate expressed its desire to introduce a resolution and vote on the calendar that begins in Fall 2012. The calendar will be updated to reflect this desire and sent to Senators for their review. The bill will be brought back to the November 30, 2011 Senate meeting for a vote.

Merit Based Performance

Senator Lee-DiStefano sent an email in regards to a question about merit pay as addressed in the Faculty Handbook. Currently there are two separate sections that address merit pay. She stated that she would like the Senate's opinion on whether the current structure should be maintained or whether the sections should be merged. She requested that suggestions be emailed to her so that they can be considered by the Compensation Committee.


Chair Dickson reported that Senior Associate Vice Provost Bill Eddleman will be attending the November 30, 2011 meeting. He will talk about the work of the Southeast in the Year 2020 Steering Committee and will seek feedback from the Senate. There will be reports from each of the sub-committees posted by November the 23rd. Chair Dickson encouraged Senators to review those reports and talk with their departments and request feedback on these important issues. Chair Dickson also encouraged everyone to invite department members to attend the brown bag luncheon dedicated to the reports from the subcommittees, because the ideas coming from this committee will shape Southeast Missouri State University in the future.

Chair Dickson also reported on a related section that Governance is handling which refers to a faculty member replacing themselves on a university standing committee. The Handbook says that after a three-year term you cannot replace yourself on a standing committee. This has not been followed closely on some committees. This issue will be revisited in future meetings.


Provost Rosati reviewed the handout that was sent by e-mail to the Senate. He reported on the Chairperson Review Survey form. Provost Rosati stated that these reviews will follow the procedures from the Handbook. He asked for feedback on the instrument that is used to review the Chairs. There are two sections to the survey. One is to evaluate the level of performance in several areas and the other is to evaluate the importance of each of the areas. The Provost requested Senate's input on whether or not to leave the section rating importance in the instrument. Discussion followed and this will be considered again at the next Senate meeting after Senators have been able to get feedback from the faculty in their departments.

The Provost next reviewed the Summer School Packet for 2012. He mentioned that there are some thoughts to removing the University Planning Committee because it hasn't meet as long as he has been here and that it has been replaced with a taskforce committee. He also mentioned discussions to change the name of the University Native American Culture Committee. He announced plans for a Faculty Development Day on January 12, 2012. The final item covered in his report was the boilerplate wording for the faculty advertisements. He reported that significant changes were made due to the feedback from the Senate on this issue and that due to this feedback the statement has been strengthened. There are twenty-nine searches going on right now and about five hundred applications have been received as of today.


Student Government Liaison Rebecca Masur reported that Student Government met with the Southeast in the Year 2020 committee and gave them their input.


Legislative Committee Reports were deferred due to a lack of time.


Senator Althaus introduced several emeritus bills that need to be discussed to allow them to go before the Board of Regents at their next meeting.

Senator Althaus stated that the first recommendation was for Posthumous Emerita Status for Paula King. He made a motion to suspend the rules and approve the bill. Senator Atwood seconded the motion. The bill passed.

The next recommendation was Emerita Status for Diane Pettypool. Senator Althaus motioned to suspend the rules and approve the bill. Senator Atwood seconded the motion. The bill passed.

The third recommendation for Emerita/Emeritus status was for Julia Banks, Ronald Clayton, and Carol Morrow. Senator Althaus made a motion to suspend the rules and approve the bill. Senator Atwood seconded the motion. The bill passed.

The final recommendation was for Emeritus Status for Randall D. Shaw. Senator Althaus motioned to suspend the rules and approve the bill. Senator Scott seconded the motion. The bill passed.


The Faculty Senate adjourned at 5:15 p.m.

The next Faculty Senate Meeting will be held November 30, 2011 at 3:00 pm in the UC Missouriana/Redhawks Room.