Minutes - November 2, 2005

Minutes - November 2, 2005

Vol. XL, No. 7


November 2, 2005

The Faculty Senate of Southeast Missouri State University met on Wednesday, November 2, 2005, in the Party Room of the University Center. The following Senators were present; James Champine (Chair), Michael Cobb (Chair Elect), David Smith (Membership Committee Chair), Rick Althaus, Mary Elizabeth Ambery, David Baird, Albie Sautter (Alternate), Kim Dillivan, Marc Fulgham, Kathy Gilliland, Priscilla Hornby, Arrick Jackson, Kathyrn Kornegay (Alternate), Daniel MacLeay, Jim McGill, Cheryl Milde, Bruce Mims, Carolyn Rainey, Jayanti Ray, David Reinheimer, Bonnie Stepenoff, Haohao Wang, Pat Willingham, Xuesong Zhang, Martha Zlokovich, and Min Zou. Provost Jane Stephens (Administrative Liaison) and Student Government Liaison Heather Valle were also present. David Starrett, Dean of General Education and Director of the Center for Scholarship in Teaching and Learning, was a special guest.

Absent and not represented by their Alternates were Ronald Clayton, Marc Strauss, and Rebecca Summary.


Dr. Champine introduced the new Administrative Assistant, Dana Glass. He also notified Faculty Senate of the new telephone number x2201.


Approval of minutes Vol. XL-06 was moved by Senator Martha Zlokovich and seconded by Senator Gilliland. The motion carried.


Student Government Liaison, Heather Valle, was moved up due to the ribbon cutting ceremony for the grand opening of the Center for Student Involvement (CSI).

Heather Valle reported that SG has in the last month participated in Homecoming, Student Activities Council, and the Rowdy Crowd SE Spirit Club.

Also, during last Monday's meeting they discussed and came to conclusion on the past resolution of separating the Fall and Thanksgiving break. The SG wrote a formal resolution stating the breaks should stay the way they are. Fall break should remain separate from Thanksgiving break.

Senator Smith inquired about the new CSI. Heather informed Senate that the new CSI is on the second floor of the University Center. It has wireless Internet access, laptop check-out's, spaces available for student organizations, conference rooms, and student assistance.

Dave Starrett

Dave Starrett first turned the floor over to Provost Stephens.

Provost Stephens informed Senate that the President had asked that she and Dennis Holt co-chair the AQIP Steering committee.
Provost Stephens passed around three handouts (attached). The first was the AQIP schedule. The Provost gave a basic overview of the schedule and then covered the second handout, which lists the AQIP Steering Committee Membership and Charge.

Provost Stephens stressed the importance of understanding this is a University-wide project.

Dave Starrett advised that typically the accreditation process was a 10-year cycle. Southeast Missouri State University is under the North Central Association of Higher Learning. The North Central Association has come up with a new process that really pays attention to quality. Southeast qualifies for this new process. AQIP will have us accredited on what we do continuously to improve, instead of just every ten years. AQIP is a 7-year cycle. He stated we are accredited with the old process PEAQ until year 2010. AQIP wouldn't be due until year 2014. He did advise Senate that we would remain accredited for the time in between.

Next, Dave Starrett gave an overview and explanation of the handout “AQIP Basics”.
In the overview, he briefed on a tool called the Examiner. This is an online survey given to every staff and faculty member on campus. The Examiner asks a few demographical questions and asks then your perception of how things are run on our campus. Senator Smith asked if our Regional Campuses would be included in this. Dave Starrett indicated they would be included. Next, he discussed Action Projects. Action Projects are suggestions and projects for improvement.
Senator Kornegay asked if students are involved in the survey. Dave Starrett indicated they are not.
Senator Zlokovich asked if the regional campuses would skew the results any or if they would be identified as their individual campuses. Her concern was that if there was a problem with one of the regional campuses we wouldn't know where the problem originated from to know where to go to address it.
Provost Stephens emphasized the importance of including the regional campuses.
Dave Starrett advised that it's not a pass/fail survey and the regional campuses will not be identified. It's simple to find problem areas and improve them. The Action Projects can be discovered through taking the survey.
There will be a Strategy Forum, October 11-13, 2006.
There will be a link on the Provost's website that will include all the information about AQIP. Everything will be posted there including Action Projects. It is not password protected. Also see AQIP.edu for more information.
Dr. Champine asked what information should each Senator take back to his/her department. Starrett advised letting departments know what's happening so that they aren't caught unaware. Be ready for Examiner coming Feb 7-17th. He also advised sharing handouts with them.
Senator Mims asked if the handouts would be published. He was advised the documents will be sent out by email and also will be posted on Faculty Senate website.


Dr. Champine reported there was an Administrative Council meeting yesterday, November 1. (He distributed USA Today Academic All Star Nominations document.) Dr Champine reported the main focus of the meeting was student retention. He also reported that the President asked he bring attention to the Brown Bag Event and urged Faculty to attend a Brown Bag lunch November 9 to have input. Dr. Champine read the Southeast Newswire relating to the Brown Bag lunch.

Other announcements Dr. Champine addressed:
*The combined faculty and staff contributions to the Red Cross for Hurricane relief totaled $290.
*IDEA Evaluations of Provost Stephens and Vice President Locke have been completed and one is underway for Vice President Holt.
*Reviews are taking place of two units on campus: 1) International Programs is being reviewed and Dean McDougall is chairing that committee, and 2) The Intensive English Program is also being reviewed. That committee is being chaired by Dave Starrett.
*BCBS will not pay for flu shots for retirees over the age of 65. Their rationale is that they are covered under Medicaid. Retirees who would like to have a flu shot should go to their regular physician and then seek reimbursement from Medicaid. Dr. Champine did remind Senate that Jim Cook distributed information about this October 19.

Dr. Champine turned the floor over to Dr. Cobb for the MAFS report. Dr. Cobb indicated that the MAFS did have a meeting. He indicated one of the items they discussed was to have a mission for higher education. He also mentioned that they discussed possible campaigning ideas such as billboards. He also reported a hot topic was student evaluations.


Provost Stephens announced that the President will be meeting with the Coordinating Board for Higher Education tomorrow. She indicated one of the things they are supposed to discuss is the relationship with Three Rivers Community College. She also indicated the President will be giving our position relating to budget issues. Provost Stephens advised the Senate that she will give a report of that meeting.

Provost Stephens addressed interim grade reporting. A suggestion for an alternate response to non-reporting was provided to her, but she indicated that she will not change the procedure. She stated her intent was to hold chairs and deans accountable, as well as faculty, and repeated non-reporting will result in her not signing that persons' contract the following year She stressed the importance of getting eight-week grades out and why she took the action she did. The Provost gave an example of an International student who was in danger of deportation because final grades weren't submitted on time. The Provost answered the Senators' questions and listened to their comments. Also, discussion was held on Grade A and grade posting.


Membership Chair Dave Smith reported that they had several candidates for the Faculty At Large for representation on the AQIP Steering Committee. He indicated they only need four candidates. He also indicated that the Membership Committee needs to meet to narrow down the candidates to four people and provide support for their decisions. Chair Smith announced he will call a meeting of his committee.

Academic Affairs
Chair Baird indicated Academic Affairs will be holding a meeting next Wednesday to continue on their agenda. There were two items that he mentioned that were brought to his attention. The first had to do with the Faculty Handbook and the process for promotion and tenure. The issue was the guideline that limits supporting materials to two 3-inch binders. The Senate decided this was an issue for the Professional Affairs Committee. The second issue he mentioned was travel reimbursement. The concern here was that Faculty have to be away twelve hours before they get a meal allotment. The Provost indicated she thought this was a State rule. There was a little more discussion on this topic and then a decision made to look into the State rules.

Chair Willingham indicated the Committee officially requested that a salary study be run every year, and appropriate adjustments made, without the Committee having to
specifically request it. This was done via a memo to Dr. Christina Frazier
with copies to the Provost and the President.

Information was distributed regarding the issue of family medical costs
when both spouses are employed by the University. Human Resources will be
contacting the affected employees directly with a solution to the problem for 2006.

Chair Willingham also indicated that the Committee is looking at benefit enhancements and other salary-related issues. High on the list is the per capita Professional Development allocation, which has remained unchanged for many years. Faculty wishing
to offer suggestions should contact any member of the Compensation Committee.

Documents' Chair MacLeay reported that the meeting for next week will be rescheduled.

Chair Zlokovich distributed an Outline for Grievance Procedures. She indicated that changes were made to page 3, section B-5. It reads, “a grievant who instigates a lawsuit against the University will be deemed to have chosen to abandon further pursuits of the grievances in favor of seeking legal remedy.” She indicated the second change is on page 5, section G. It reads, “In that time the dean (or immediate supervisor, or Assistant to the president for Equity Issues) shall consult with the department chair, study all pertinent facts, carefully examine any policies involved, discuss the issue with the faculty member and, if possible, resolve the matter within a framework of existing university policy to everyone's satisfaction.”

Discussion was held on both changes. A question was brought up whether they could have an attorney look over changes. Provost Stephens indicated the University has contracted attorneys. She advised they cannot use a different lawyer. An appointment can be set up to meet with contracted attorneys through the President. She recommended having one of the attorneys look over the proposed grievance document in addition to Jim Cook from HR. The Provost indicated she will ask if the document can be reviewed by an attorney and report back at the next meeting.

Professional Affairs
Chair Mims reported that Professional Affairs met two weeks ago. He indicated that they discussed student evaluations and Banner training.


There was no new business considered.


There was no old business considered.


The motion to adjourn (Reinheimer/Milde) was recognized and approved at 5:10 p.m.

The next Faculty Senate Meeting will be November 16 in the University Center Party Room at 3:00 PM.

Approved November 16, 2005