Minutes - October 6, 2004

Minutes - October 6, 2004

Vol. XXXIX, No. 5

October 6, 2004

The Faculty Senate of Southeast Missouri State University met on Wednesday,, in the Missouriana Room of the University Center. The following Senators were present: Susan Swartwout (presiding), James Champine, Bruce Hathaway, Rick Althaus, Mary Elizabeth Ambery, Michael Cobb, Marc Fulgham, Linda Heitman, Arrick Jackson, Cheryl Milde, Bruce Mims, David Naugler, Carolyn Rainey, David Smith, Bonnie Stepenoff, Marc Strauss, Kevin Squibb, Rebecca Summary, Mohan Tikoo, Pat Willingham, Mack Wilson, Martha Zlokovich, and Min Zou. Alternates Warren Anderson, Ted Loso, Rickard Sebby, and Senate Secretary Paula Cunningham were also present. Vice Provost Fred Janzow and Student Government Representative Heather Valle also attended.

Absent, and not represented by their Alternates, were Janice Chadha, Ronald Clayton, Mary Ann DeLine, and Kathy Gilliland.


The Vol. XXXIX No. 4 Minutes of September 15, 2004 were approved as written.


Chair Swartwout reported that President Dobbins has approved the Emeritus recommendations. The recommendations will go to the Board later in the month.
6-Week Grades have been recorded. Only 18 courses were not reported.
The Provost has initiated an approval form for future changes to the Faculty Handbook that we've agreed to use. After the changes have been passed by the Faculty Senate and approved by the Provost, the cover sheet will be signed by the chair of the Documents Committee, the Senate chair, and the Provost. The changes will then be added to the Handbook online by the Senate chair acting as webmaster.
The Chair asked the Committee Chairs to send her their Minutes electronically in order to have them added to the Faculty Senate webpage.
David Sterrett has asked for a copy of the upcoming faculty survey on Student Evaluations of Teaching Effectiveness. Chair Swartwout referred the request to Senator Althaus to enact if appropriate.
Chair Elect Jim Champine will go to Jefferson City on October 12 for the MAFS meeting.
The Executive Committee has begun its academic-year meetings with the Provost the 2nd Monday of the month and with the President on the 4th Monday.
The Kent Library Program Review Committee has asked that the Faculty Senate support the library faculty's request to retain their current status as faculty members with 9-month contracts and optional summer contracts. The committee's documents were received shortly before the current Senate meeting and will be distributed ar=t the following meeting.


Provost Stephens was out of town. Vice Provost Fred Janzow attended in her place.

Dr. Janzow discussed the major power outage caused by the squirrel getting into the transformer. He reported that he Facilities Management electricians did a good job getting the electricity back on, and the University reacted well to the emergency situation.
The Transitions Program is being organized to help student during their entire college careers and their job searches. Students may currently use online greathires.org. Other options are being worked on.
On October 11 the University is signing an agreement contract with St. Louis community colleges to provide an online Bachelor of General Studies.
Dr. David Sterrett offers to come to any academic department and explain how to interpret the IDEA data for promotion and tenure.


Ms. Heather Valle reported that the Student Government had approved 27 more student constitutions this week and also approved the Funding Board's recommendations.

Six-week grades will be discussed in future committee meetings.


Academic Affairs

Senator Tikoo, Chair of the Committee, distributed a draft of the Five-Year Academic Calendar. A discussion followed. Several senators questioned why the fall semester has 16 weeks and the spring semester has 15 weeks. The Executive Committee will discuss this issue with the Provost and the President.


Senator Naugler, Chair of the Committee reported that the Compensation Committee met on September 29, 2004 at the 3:30 p.m. in the Johnson Faculty Centre. There was an extended discussion of medical insurance issues, an especially important topic. The committee decided that medical insurance both for current and retire faculty is a faculty compensation issue that will need to be closely monitored for the foreseeable future. It also decided that it should monitor medical insurance plans for faculty and retired faculty at other public Missouri colleges and universities. The committee seeks input from faculty on benefit and salary issues and especially on benefit and salary priorities. In a future meeting, the committee will discuss calling for a salary adjustment review.


Senator Zlokovich, chair of the Committee, had to leave the meeting and her Alternate Rickard Sebby reported that the Committee plans to meet October 7th.

Johnson Faculty Centre

Senator Champine, chair of the Committee, reported that the Committee had met on October 1st. He reported that Kevin McMeel was elected Chairperson-elect who would serve in the event that the Chair is unable to do so. Dr. Craig Roberts was elected as House Committee Chair. He will select three committee members after the meeting of the house members. It was agreed that Paula Cunningham, Johnson Faculty Centre Manager, will copy him on all work orders related to upkeep of the Faculty Centre. His committee will oversee expenditures for repair and replacement of items as needed.

Education and Staff positions on the JFC Board remain open. It was suggested that Angela Meyer act as staff representative because of her expertise in decorating and design.

A date of November 5th was set for the “October” meeting of the Johnson Faculty Centre members. The social gathering would be from 3:00 to 4:30 that afternoon.

Senator Champine gave a financial report of the Centre.

Professional Affairs

Senator Althaus, chair of the Committee, reported that Committee met on September 22nd. He reported that multiple aspects of the Promotion and Tenure policies were discussed at the meeting, but the main order of business was developing a recommendation for revising the promotion calendar notification provisions to address the apparent inconsistency between the “Promotion Calendar” section and the “Promotion Procedures” section. The Committee unanimously agreed to recommend changes that would remove the language for Sections 2, 6, and 9 of the promotion policy “Procedures” section calling for differences between the respective committee and administrator to be resolved, and also agreed to add clauses to each of those sections making clear that both the committee's and administrator's recommendations at each level would be sent up to the next level. The Chair indicated that the Committee had drafted a bill incorporating those changes in the proper format, which would be presented under “New Business.” The Committee agreed to the importance of the departmental promotion and tenure advisory committees making decisions and writing recommendations that strictly reflect the departmental criteria. Respective administrators and higher-level committees should also base their decisions and letters clearly on the criteria.

Additionally, the Committee discussed the applicability of the promotion policy to University personnel with faculty status but with little in the way of teaching responsibility, such as a museum director.

Finally, the Committee discussed the ongoing program review of Kent Library and the question of faculty status for librarians. The Committee's consensus was that anything that affected the status of any faculty member or class of faculty should be included under the purview of the Faculty Senate. In subsequent review, the Committee Chair found that the “governance document,” the statement in the Faculty Handbook about the role and purposes of the Faculty Senate in University Governance, includes several statements that would support the conclusion that the Faculty Senate should be involved in anything that might have an effect on faculty status and rights.


Proposed Revision of Promotion Calendar Notification Provisions Bill

Senator Althaus distributed copies of the proposed bill. The bill was discussed and will be moved and voted upon at the next Senate meeting. He commented that it wasn't pressing enough to suspend the rules and vote this meeting, but he thought it should be acted on this semester.


Chair Swartwout recommended the Faculty Senate come up with Guidelines for New Senators. The Senate asked the Documents committee to look into this issue.

The meeting was adjourned at 4:15 p.m.

The next Faculty Senate meeting will be Wednesday, October 20 in the Missouriana Room of the University Center.