Minutes - October 5, 2011

Minutes - October 5, 2011

XLVI, No. 5


October 5, 2011

The Faculty Senate of Southeast Missouri State University met on Wednesday, October 5, 2011 in the UC Redhawks Room. The following Senators were present: Kevin Dickson (Chair), Janice Ward (Chair-Elect), Diane Wood (Membership Chair) Rick Althaus, Stephanie Chamberlain, Eric Clements, Debra Lee-DiStefano, Don Jung, Charles McAllister, Phil Nacy, Jian Peng, David Powell, Joyce Renaud, Claudia Ruediger, Doug Atwood, Larry Bohannon, Alternate Rachel Morgan Theall, Seidu Sofo, Carol Veneziano, Alternate Brooke Clubb, Victor Wilburn, Candide Walton, Tiffany Parker, Ziping Lui, Julie Weathers, Sophia Scott, and Chris Wubbena. Student Government liaison, Rebecca Masur, was also present. Martha Henckell attended to present to the Senate.

Absent and not represented by an alternate were Brandon Christensen and Willie Redmond.


The minutes from September 7 (46.3) were held for approval at the October 19th meeting.


Martha Henckell passed out a handout on CIA-A Security. She stated that IT has begun a new initiative to make people aware of technology and security risks. This initiative is for everyone on campus, since we all rely on technology everyday. There is a CIA-A home page that has been created and is still a work in progress. There will be links for security training, policies, videos, and practices. IT wants the senate to take a survey on security and technology to see current levels of knowledge and understanding. She requested the Senate help get the word out and promote this initiative.


Senator Nacy, chair of the Governance Committee, brought up an issue related to the committee's discussion of College Council Voting. During the Governance committee meeting they discussed the roles of voting members and non-voting advisors. A topic came up that related to faculty on term appointments. Should short-term faculty members be allowed to vote on departmental policies? The Senate discussed this issue. Each department has its own procedure on voting members; therefore the history of the department should be looked at as a whole.

Senator Althaus, chair of the Professional Affairs Committee, brought up the Partisan Political Activity Policy. Before presenting a formal bill to update this section of the handbook, he requested that the senate talk with other faculty members to see if this policy is acceptable as is or if changes should be made.

Senator Weathers, from the Department of Agriculture read a statement concerning safety issues related to the work going on in Magill Hall. These related to abatement of asbestos in the building and signage posted outside the building. Senator Scott said she would talk to the executive committee and find out answers and give an update at the next meeting. Also Senator Wood said emails were sent by Dr. Walt Lily that explained the timeline and efforts being made to address any safety concerns. The contractor has committed to doing the job safely and in a timely manner.

Senator Ward, Chair Elect, gave a brief update on the College Council in the College of Education, which is scheduled to meet today at 5:00. There are thirteen people on that council, four of the six advisors have let the dean know that they had a conflict with the day and time because it had been moved from the day and time when it was held last year. They were not notified they had meeting until Monday of this week. There are five people out of the thirteen that had a conflict with the new day and time. One of the advisors spoke directly with Interim Dean Randolph and was told it was not an issue that she could not attend the meeting because she was not a voting member so she would be sent an email to update her following the meeting.

The elected departmental representative from Educational Leadership and Counseling, who is a voting member elected to the college council, is teaching a class at 5:00 and was told she could vote in absence. All five of the people that had a conflict had contacted Interim Dean Randolph, but the day and time couldn't be moved this semester. On a related note, last month a university in Missouri had an NCATE review and failed the NCATE standard 2 due to lack of documentation of the depth and breadth of their P-12 involvement with the college. The NCATE team did specifically ask if the P-12 partners had the opportunity to vote on issues in the college. When the College of Education at Southeast Missouri State had the recent NCATE review they were very impressed with our P-12 involvement on the council.


Chair Dickson stated the final three procedures that were passed by the Senate in the 45th session are up for the 15-day review on the Senate website. He requested that senators continue to remind their faculty to review them so their voices can be heard.

He also reported that the bills that were passed at the end of the last session that had not yet gone to the Board of Regents are on the October agenda. One of the most important bills on that agenda contains the changes to the tenure and promotion policy, especially the make up of the committees. If approved, the new policies will be in place as University policy when this cycle begins in November. The committees whose membership is addressed in the bill will not be reviewing documents until January or later.

We are continuing to update the Senate website with the current committees, senators and alternates, resolutions that were passed, and our goal is to move from updating past information to posting information ahead of time. Our goal is to update the site with the materials for the Senate meeting before the meeting takes place. Senate is continuing to work on updating the Handbook.

Chair Dickson stated that he, Senator Chamberlain, and Senator Ward, will attend the Missouri Association of Faculty Senates meeting on October 10 and 11 and will be bringing back a report.


Student Government Liaison Rebecca Masur reported that their goals will go to Administrative Council next Tuesday. They approved several organizations and reviewed the proposal for a name change for the School of Polytechnic Studies. They voted down the College of Integrated Technology and Agriculture because they didn't like the name. They suggested the College of Agriculture and Technology because it was alphabetical or the College of Technology and Agriculture.


Academic Affairs – Chair Jung reported they are still working on four sections of the handbook. He also reported that Sandy Hinkle will be coming to talk with the committee. They have contacted the Provost and other administrative offices to meet and have only been able to set up a time to meet with Sandy Hinkle. Chair Dickson stated that the executive committee would follow up on his requests.

Compensation – Chair Lee-Distefano reported that sub committees are working on their sections of the handbook and the committee would have some things to bring to the Senate at the end of this semester or the beginning of next semester.

Documents – Chair Wilburn reported that the documents committee is working on reviewing the archives at Kent Library to make sure all documents are in place. They are also continuing to work on other areas of the handbook that they have been assigned.

Governance – Chair Nacy reported the committee meet last week and continued their discussion about standing university committees and councils. Part of that discussion was discussed by the Senate earlier in this meeting.

Professional Affairs –Senator Althaus reported that he has a quiz for the Senate. He passed out the quiz to and gave time for everyone to answer.

Membership – Senator Wood reported that most committee slots have been populated and all but a few, like selected AQIP committees, still need members.


The Faculty Senate adjourned at 4:30 p.m.

The next Faculty Senate Meeting will be held October 19, 2011 at 3:00 pm in the Kem Statuary Hall, in the Alumni Center.