Minutes - October 1, 2003

Minutes - October 1, 2003

Approved by the Faculty Senate October 22, 2003

Vol. XXXVIII, No. 5 Page 1 of 5


October 1, 2003

The Faculty Senate of Southeast Missouri State University met on Wednesday, October 1, 2003, in the Indian Room of the University Center. The following Senators were present: Paul Lloyd (presiding), Susan Swartwout, Rusty Curtis, Rick Althaus, Warren Anderson, David Bibb, Janice Chadha, Jim Champine, Dan Dunavan, Roy Farris, Bruce Hathaway, Al Hayward, Linda Heitman, Ted Loso, Anne Marietta, Cheryl Milde, Bruce Mims, David Naugler, Winfred Pitts, James Ricks, Kathy Riggen, Craig Roberts, Nicholas Tibbs, Mohan Tikoo, Larry Underberg, and Min Zou. Senate Alternate Craig Elder, non-voting Senate representative Michael Best from the Department of Agriculture, and Senate Secretary Paula Cunningham also were present. Provost Stephens and Student Government Representative to the Faculty Senate Ryan Kloeppel also attended.

Absent, and not represented by their Alternates, were Senators Ronald Clayton, Michael Cobb, Arrick Jackson and Terry Sutton


The Minutes of September 10, 2003 (Vol. XXXVIII, No. 4), were approved with editorial changes submitted by Senator Farris.


Chair Lloyd reported on the following items:

The Student Government Representative to the Faculty Senate is Ryan Kloeppel. The Senate welcomes the opportunity to work closely with the SGA.

At the Board of Regents meeting on September 12, 2003, the list of degree programs for review and the revised tenure/non-tenure track ratio were approved.
Chair Lloyd summarized the Board of Regents' meeting. Program reviews are in progress and President Dobbins' recommendations will be given to the Board at their November 14 meeting.

Senator Roy Farris has been asked by the Provost and has agreed to edit the Faculty Handbook.

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Provost Stephens did not have a report, but she did stand for questions.

Senator Roberts asked that the Provost be responsible, as stated in the new Tenure and Promotion policies, for notifying directly those faculty who are eligible. The Provost said that promotion is department-based, an important consideration since there are so many individuals to notify. She said she would hold deans accountable for making sure all eligible faculty are notified of their deadlines. Senator Naugler commented that the important issue is that the notification deadlines be observed rather than the specific method of notification.

In answer to Senator Farris' question about how long students will have to complete a discontinued program, the Provost said two semesters, with a deadline of June 2005. This information will be distributed in a packet of information to the affected faculty.

Senator Bibb asked if we would help to place students of discontinued programs into other schools. The Provost said that if we do eliminate a program, it will have few majors, and we would help place the students in another major or program. Senator Ricks suggested an Independent Studies course for a student who might only have one major course to fulfill in a discontinued program.

In response to Senator Anderson's question about information sent to programs under review, the Provost said because of legal issues, information that is sent to one program will be sent to each program.


Student Government Liaison Kloeppel reported that Student Government has concerns about section 18 of the Code of Student Conduct, which deals with student conduct off campus. The Provost said that she would work with Student Government to address these concerns.



Senator Curtis, chair of the committee, reported that another call for volunteers to serve on committees will be sent. There are currently vacancies on the University Athletic Committee, Commencement Committee, and the Johnson Faculty Centre Board of Directors. He also reported that the Membership Committee recommends that Senator Naugler be appointed to the Professional Affairs Committee; Shaojun Wang from Polytechnic Studies and Amanda Sinclair from Health and Human Services be appointed as a GRFC representative and alternate, respectively;
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Mack Wilson from Polytechnic Studies be appointed to the Grievance Committee; and Jeremy Barnes from Health and Human Services and Michael Dean from Liberal Arts be appointed as alternates to the Grievance Committee. A motion to approve the appointment of new committee members was made by Senator Curtis and seconded by Senator Farris. The motion passed.

Professional Affairs

Senator Althaus, chair of the committee, reported that the Professional Affairs Committee met on September 17, 2003, and discussed emeritus faculty, the tenure track/non-tenure track faculty ratio, promotion and tenure, and travel. Regarding emeritus faculty, the committee recommends that emeritus faculty designation should be routine and automatic for those meeting the Faculty Handbook guidelines. The committee also believes that the requested change in the tenure track/non-tenure track faculty ratio was not preceded in a timely fashion by sufficient information to make an informed decision, and the Senate should consider making a strong statement about the value of tenure. The newly-implemented Promotion and Tenure Policy should be reviewed after the first year for possible changes that may make it more effective and efficient. Finally, there has been some controversy about faculty travel and the accompanying paperwork, and the committee will consult with the Provost about this matter.


Senator Tibbs, chair of the committee, reported that the minutes of the committee's meetings are posted on the Faculty Senate web site. Chair Lloyd requested that the other Faculty Senate Legislative Committees send their reports to the Faculty Senate secretary for posting on the web site as well.

The Compensation Committee needs to respond quickly to proposals regarding retirement incentives and severance pay. It was suggested that the Senate authorize the Compensation Committee to act as a negotiating agent on the faculty's behalf in these matters when there is not time to confer with the whole Senate. Senator Bibb moved and Senator Ricks seconded a motion to give the Compensation Committee this authority. The motion passed.

The Committee believes that the current financial situation at the University does not actually meet the criteria for declaration of a financial emergency and may have been proposed by the University administration as a way to reallocate University resources.

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Academic Affairs

Senator Tikoo, chair of the committee, reported that the committee met on September 17, 2003, and discussed placing the Academic Honesty Policy statement in the course syllabi, the designated holiday, and six-week interim grades versus eight-week midterm grades. The committee requests further Senate input on each of these matters but does not recommend any immediate changes to the current policies.


Senator Marietta, chair of the committee, reported that the committee met on September 17, 2003, and is determining what Senate documents are in Kent Library, is developing policies and procedures for deciding which materials should be placed in the University Archives, and is exploring the feasibility of electronically backing up records.



Senator Roberts, chair of the committee, reported that the committee met on September 17, 2003, and discussed the voting status of ex-officio committee members, the previous progress made regarding the Faculty Senate Review recommendations, and the actions that still need to be taken. One item in particular is a recommendation that the University administration conduct a biennial survey of faculty and staff attitudes. Such a survey is due in the Spring 2004 semester.




Chair Lloyd mentioned that it has been customary to nominate the Chair-Elect as the voting representative to the Missouri Association of Faculty Senates (MAFS). Consequently, Senator Tikoo moved and Senator Heitman seconded a motion to designate Chair-Elect Susan Swartwout as the voting representative to MAFS. The motion passed.

Chair Lloyd noted that Senator Roberts, who had served as president-elect of MAFS, would be standing for election as president at the upcoming meeting on October 9. Congratulations were extended in recognition of his work.

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Senator Althaus, chair of the Professional Affairs Committee, moved that the following faculty be granted emeritus status: Robert M. Gifford, Professor of Music; Helen M. Hays, Associate Professor of Computer Science; Gwinn M. Lovel, Associate Professor of Criminal Justice and Sociology; Frank Chong, Professor of Accounting and Management Information Systems; Benjamin Uzoaru, Associate Professor of Economics and Finance; and Roy Farris, Professor of Management and Marketing. The motion passed. (See Addendums A & B)

The meeting was adjourned at 4:55 p.m.

The next Faculty Senate meeting will be Wednesday, October 22, in the Party Room of the University Center.