Minutes - September 3, 2003

Minutes - September 3, 2003

Vol. XXXVIII, No. 3
Approved by the Faculty Senate 10, 2003


September 3, 2003

The Faculty Senate of Southeast Missouri State University met on Wednesday, September 3, 2003, in Room 210 of the Polytechnic Building. The following Senators were present: Paul Lloyd (presiding), Susan Swartwout, Rusty Curtis, Rick Althaus, Warren Anderson, David Bibb, Janice Chadha, Jim Champine, Mike Cobb, Dan Dunavan, Bruce Hathaway, Linda Heitman, Arrick Jackson, Kathy Gilliland, Ted Loso, Anne Marietta, Cheryl Milde, Bruce Mims, David Naugler, Winfred Pitts, James Ricks, Craig Roberts, Nick Tibbs, Mohan Tikoo, Larry Underberg, and Min Zou. Alternate Craig Elder and Senate Secretary Paula Cunningham were also present.

Guests were Alan Zacharias, Alissa Vandeven, Ann Hayes, Art Wallhausen, Bill Eddleman, Carol Scates, Chris McGowan, David Probst, David Starrett, Debbie Below, Debra Mitchell-Braxton, Dennis Holt, Dieter Jedan, Don Kaverman, Donnie Keys, Elizabeth Mueller, Ferrell Ervin, Fred Janzow, Gary Miller, Gerald McDougall, Giulio Venezian, Gloria Green, Irene Ferguson, Ivy Locke, Jai Dahiya, Jane Stephens, Jim Ermatinger, Joe Pujol, John Weber, Karen Walker, Kathy Mangels, Ken Dobbins, Ken Stilson, Loretta Prater, Martin Jones, Mel Gillespie, Mona Huey, Pat Ryan, Paula King, Phil Crawford, Philip Brodeur, Randy Shaw, Rick Burns, Sandy Hinkle, Sarah Cron, Sue Shepard, Tony Duben, Verona Lambert, and Victor Gummersheimer.

Absent, and not represented by their Alternates, were Senators Al Hayward and Amy Kephart. Senator Farris was also absent but he does not have an alternate.


Chair Paul Lloyd brought the meeting to order at 3:00, welcomed Senate colleagues to the first meeting of the Fall semester and asked senators and guests to introduce themselves. He also introduced Rick Althaus as the Senate's Parliamentarian and expressed the Senate's gratitude for his continued service.


The Minutes of May 14, 2003 (Vol. XXXVIII, No. 2) were approved as written.

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Paul Lloyd reported that a Faculty Senate Listserv was initiated on August 1, 2003. Faculty colleagues can expect regular emails from the Senate Executive Committee to keep everyone updated on Senate news. The listserv is intended to provide a forum for efficient exchanges of

information among faculty. As a prelude to President Dobbins' comments, Lloyd reported on Senate activities throughout the summer months: frequent meetings of the Senate Executives as a leadership team, Senate Executives separately scheduled monthly meetings with the President and Provost, several Senate Membership Committee calls for nominations and meetings, Administrative Council meetings, Chairs/Deans Joint retreat and the Administrative Council retreat. Lloyd noted that it will be an interesting and challenging year for the Faculty Senate and University. On behalf of the Faculty Senate, Lloyd thanked the gallery of guests for their attendance and introduced President Ken Dobbins who, as required by the Faculty Senate action supporting a declaration of a two-year financial emergency, was present to give a required one-year update on the University 's financial crisis. He also wanted to speak to the Faculty Senate on the upcoming academic and non-academic program reviews mandated by the University Board of Regents.


President Dobbins reported on the University's financial situation by distributing and discussing a handout entitled “FY2003-2004 Governor's Recommended Appropriations (as of September 2, 2003)." Dobbins reviewed the actions taken during FY2003 to balance the University's budget and previewed the strategies for handling the challenging budget situations that will occur in FY2004 and FY2005. He noted that the University currently receives less than half of its funding from the state and that in response to the recent budget crises incidental fees have been raised $38 per credit hour for students in the last three years, which is a significant concern because the University must remain affordable for students in this region. Given the future budget situation, the status of Southeast as a comprehensive university will be severely challenged and the University may well need to refine and refocus its mission. Consequently, the Board of Regents has directed that all academic and non-academic programs be reviewed.

Provost Jane Stephens discussed a draft of the “Timeline for Evaluation of Academic Programs." This evaluation includes a program review, Tenure/Non-tenure Track Faculty Ratio Profile, and Curricular Review. In Phase I of the Program Review (Immediate Program Reduction in Response to the Continuing Financial Emergency), programs with a small number of majors will be evaluated. Concern was expressed about the three-week time frame for departments to submit written responses regarding programs identified for review. The President said that some time frames may be adjusted; however, there are specific dates by which personnel in programs that may be reduced or eliminated need to receive notification. In regard to the Tenure/Non-tenure Track Faculty Ratio Profile, the Provost said that currently 88% of the full-time faculty at Southeast is tenure or tenure track, and she is seeking Senate input about the optimal level for
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this ratio at Southeast. According to percentages given to her by other universities and colleges in Missouri, only Missouri Western State College at 90% has a higher ratio of tenure or tenure-track faculty. The Provost also discussed curricular review, which she says may yield the most dollars for addressing the budget crisis. This review will yield targets for class frequency, class size, and number of course options beginning with the summer and fall 2004 class schedules.

The Provost mentioned that Phase II of the Program Review (Prioritization of Academic Programs According to a Refined University Mission) will involve a streamlined strategic planning process that will help the University refine and focus its mission. Phase III (Continuing Annual Assessment of Programs and Curricula to Determine Alignment with Mission and Institutional Initiatives) will include an annual review schedule for all programs based on the University's refined mission.

The criteria that will guide the evaluation of Southeast programs and curricula are from Robert C Dickeson's Prioritizing Academic Programs and Services, Reallocating Resources to Achieve Strategic Balance published in 1999 by Jossey-Bass.
a.External demand for the program
b.Internal demand for the program
c.Quality of program inputs and processes
d.Quality of program inputs
e.Size, scope, and productivity of the program
f.Revenue and other resources generated by the program
g.Costs and other expenses associated with the program
h.Impact, justification, and overall essentiality

President Dobbins said that he has had a change in philosophy regarding early retirement and severance pay plans. By September 22nd, he plans to present options for the Faculty Senate Compensation Committee and the University Early Retirement Committee to consider. Linda Heitman is the Faculty Representative on the University committee.


Senators and Guests enjoyed special treats prepared by Paula Cunningham.


Paul Lloyd announced that nominees for the Faculty Advisory Committee and the Chairs Forum have been selected and forwarded to President Dobbins for his consideration. Lloyd noted that the Membership Committee's call for nominations was well received and that there were many nominations submitted. On behalf of the Faculty Senate, Lloyd acknowledged and thanked the Membership Committee for its fine work this Summer.

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Senator Curtis, chair of the committee, distributed copies of the Membership Committee's recommendations for the Faculty Senate Legislative and Reporting Committees for 2003-2004. Senator Curtis moved and Senator Naugler seconded a motion to accept the recommendations from the Committee. The motion passed. Curtis encouraged senators to recommend that their colleagues volunteer for the open positions still left on Senate and University committees.


Provost Stephens continued the discussion about the tenure/non-tenure-track faculty ratio. She quoted Academe as a source for 61% being the national average for this ratio as compared to Southeast's ratio of 88%. Also, she said that 31% of all classes nationwide are taught by part-time faculty; whereas, only 12% of Southeast classes are taught by part-time faculty. The Provost said that the target percentage that is eventually set will be achieved in a three-year time period through attrition. No agreement was reached on a target percentage during this meeting, so the discussion will continue. Chair Lloyd asked Senator Althaus, chair of the Professional Affairs Committee, to examine this issue further with his Committee.


No pressing New Business items were forthcoming. Discussion of Legislative Committees Fall agenda ideas was postponed until the September 10th meeting. Committee chairs were asked to contact their committee members via e-mail and to report on their committee's preliminary agenda the September 10th meeting.

The meeting was adjourned at 5:15 p.m.

Next Faculty Senate meeting:
Wednesday, September 10, 2003
University Center Party Room