Minutes - May 5, 2010

Minutes - May 5, 2010

XLIV, No. 17


May 5, 2010

The Faculty Senate of Southeast Missouri State University met on May 5, 2010, in the University Center Missouriana Room. In attendance were: Stephanie Chamberlain (Chair), Sophia Scott (Chair-elect), Janice Ward (Membership Chair), Rick Althaus, Julie Banks, Mike Cobb, Kathy Conway, Kevin Dickson, Bruce Hathaway, Elaine Jackson, Alan Journet, Don Jung, Daniel MacLeay, Phil Nacy, David Naugler, Walt Paquin, David Powell, Willie Redmond, Joyce Renaud, Rick Sebby, Kathy Smith, Seidu Sofo, Raj Somarajan, Sven Svenson, Larry Underberg, Carol Veneziano, Haohao Wang, Victor Wilburn and alternates Jim Sifferman, Larry Bohannon and Diane Wood. Also attending were Provost Ronald Rosati, and Dr. Mohammed H. Ali.

Absent and not represented by his alternate was David Briggs.


There being no objections, the minutes of April 21 (44.16) were approved as distributed.


Chair Chamberlain gave her year-end report, stating that it had been a busy session for the Senate. She thanked the senators for their hard work and highlighted the accomplishments of the Senate, including:
Twelve emeritus recommendations for retiring faculty
A summer compensation resolution
The completion of the SEI Bill
A bill separating promotion and post-professorial merit monies from annual increases, which has been denied by Dr. Dobbins
A five-year calendar
A bill revising the professional development policy
A draft of changes to the tenure and promotion policy clarifying membership on tenure and promotion committees
A draft of recommendations on Handbook retrenchment and program review policies as a discussion point for the next Senate
Began important discussions on shared governance; brought Dr. David Robinson of the AAUP to campus

She urged the Senate to continue to fight the good fight for all faculty members, and to continue to speak out on important issues.

In response to a question from Senator Journet about the Merit Pay/Promotion bill, Senator Sebby stated that although the President had asked the Senate to bring forward such a bill, it was not reviewed by Budget Review because it had not yet been approved by the Senate. Senator Scott said Dr. Dobbins' objection was not to the merit of the bill itself, but he wants to put it within the revisions to the Faculty Handbook. Provost Rosati stated that the Board's charge to the President included the entire Handbook, to bring it up-to-date and reconcile any inconsistencies. The President has requested that the Senate be a part of the Handbook revision process, and that updates will come through the Senate. Chair Chamberlain recalled that the President had stated at that Board meeting that it was not necessary or feasible to update the entire Handbook.


Provost Rosati reported that all colleges have had meetings with himself, President Dobbins and Kathy Mangels regarding budgetary issues. Program Review is moving forward; a second letter has gone out to programs in the top quartile and their responses are due by May 15. Course Redesign now has a website and members of the committee will be announced on May 6. The accreditation visit from the Higher Learning Commission will occur May 6 at all the regional campuses. The PRIDE award winner is Dr. Jeremy Barnes. Provost Rosati said it had been his pleasure to work with the Senate and he is looking forward to next year.

In response to a question from Senator Journet about Course Redesign, Provost Rosati said that a group has been identified to look at the new way of teaching, and once they are educated about it, they will discuss it and will also seek input from the rest of the University community how best to use the new methods.

Alternate Diane Wood (Biology) voiced concerns about being forced to adopt the new methods, about the loss of interaction between student and instructor, and the focus on content rather than quality.


The Student Government Liaison was not present at the meeting.


Academic Affairs Chair Dickson briefly highlighted the tasks accomplished by the committee this year: development of the five-year calendar, Pandemic Academic Contingency Planning, Textbook Services Electronic Resource Availability (he commended Senator Hathaway for his work on that), and Social Media Guidelines for Classroom Usage. He mentioned the following as potential action items for nest year: Intellectual Property Policy for On-line Classes, SB 389 Faculty Ratings posted on-line, Attendance Reporting Procedures, Instructor Initiated Drops, SEI subcommittee, Course Redesign Task Force and F and X grade clarification.

Professional Affairs Chair MacLeay reported that the committee processed twelve requests for emeritus status, provided members for the SEI Task Force, worked on implementation of the recently revised Tenure and Promotion policy, presented a bill to the Senate to revise the policy on distribution of faculty development resources, gathered information on retrenchment policies, sought information and clarification on travel reimbursement for faculty teaching at regional campuses, provided members to the Social Media Guidelines Task Force, and formed a working group to address revisions to Chapter Two and Chapter Five of the Handbook regarding faculty and academic policies. He recommended that the next Professional Affairs committee follow-up with requested revisions to departmental tenure/promotion criteria, that they participate in the Handbook revision process and that they gather and study all departmental policies dealing with faculty termination or reassignment.

Governance Chair Conway reported that she had sent an incorrect version of her committee's year-end report and had e-mailed the correct one just prior to coming to the meeting. She stated that the committee had worked on the following: issues relating to collegiality and campus decision-making, the satisfaction and issues survey, and course cancellation policy for fall and spring semesters. She reported that the satisfaction survey would be administered in the fall and suggested that there be an annual survey of faculty satisfaction with the service areas. In regard to the course cancellation policy, she said the committee was still waiting on data.

Compensation Chair Sebby distributed copies of his year-end report, which listed tasks accomplished as development of a summer compensation plan which was approved by the Senate, development/presentation of a bill to separate monies for yearly Faculty Merit raises and Post-professorial Merit/Promotion monies, collection of faculty salary data in an effort to determine where Southeast faculty stand in comparison to other institutions. Suggestions for future tasks included continuing to compile faculty salary data, researching faculty salary equity adjustments, compensation relating to experiential, practicum, laboratory, internship and independent study courses, and on-going monitoring of the new summer compensation method.

Documents Chair Renaud reported that the committee recommended follow-up on two items: edits proposed by Grants Research Funding Committee requesting additions to its radiation safety and hazardous materials checklist, and separation of the Academic Information Services and General Education Program.

Membership Chair Ward distributed a corrected version of the year-end report with some last-minute changes. Approximately 24 vacancies on University Standing Committees were filled by Membership during the 2009-2010 year. In regard to Faculty Senate committees, she reported that four departments are still lacking alternates.

Grievance Senator Underberg reported that the committee is in the midst of a grievance procedure and announced that a hearing would take place on May 18. Upon receipt of official transcripts from the hearing, the committee has ten days to make a recommendation to the Senate Executive Committee, which also has ten days to make a recommendation. He stated that any recommendations or action items from the committee would likely be a result of the hearing, and said a full report would be made to the Senate once the hearing is completed.

GRFC Chair Ali reported that 21 of 25 proposals were funded by the Committee in the 2009-2010 year, for a total of $63,539. The annual budget of GRFC is $60,000; fortunately a carryover amount permitted the additional funding. He requested that the Committee's annual budget be increased. In addition, he reported that he is compiling the changes that Documents committee requested and would submit them as soon as possible.

Johnson Faculty Centre Chair Scott reported that committee had not met during the year. She stated that discussion among the members indicated that the Handbook should be reviewed and possibly the committee's function should be changed.


Chair Chamberlain recognized Senator MacLeay, who introduced a bill to revise the 2008 Tenure and Promotion policy. He moved to suspend the rules to discuss and vote on the bill; Senator Journet seconded. The motion passed and Senator MacLeay distributed revisions to the policy that have come to light after two cycles of the current tenure and promotion policy. He stated that the bill clarifies the make-up of tenure and promotion committees and also clarifies service on more than one level. In addition the bill creates a time table for the third- and fourth-year reviews. Senator Journet distributed some “friendly amendments” to the bill, involving clarification of the term “administrator” and modification of the language regarding filling of vacancies on the University's Tenure and Promotion and Sabbatical Leave Advisory Committee. A motion to accept the bill with the amendments was made and seconded (MacLeay/Sebby). After some discussion, the bill was approved.

Chair Chamberlain then recognized Senator MacLeay again for presentation of recommendations concerning program review and retrenchment. A working group from Professional Affairs and Chair Chamberlain has been working on a working paper for suggested revisions to the Handbook. Changes to the Handbook normally come from the Senate; therefore an informational document about what the Senate perceives as possible updates to the Handbook was deemed appropriate. Revisions are to Chapter Two, termination of employment through both retrenchment and during the probationary period of tenure, and to Chapter Five, dealing with course approval process and academic program review. Since treatment of faculty is found in both chapters, the suggestion is to move that to only one place in the Handbook, with one consistent statement on treatment of tenured and non-tenured faculty. There are five revisions in total. After considerable discussion, it was clarified that these recommendations are meant to be a resource for the next Senate, a springboard for additional discussions.

Senator Journet moved that the Senate remand these modifications developed by Professional Affairs to the Professional Affairs and Executive Committees of the next Senate as the basis for discussions of those aspects of Handbook review. The motion was seconded and passed.

Chair Chamberlain recognized Senator Underberg, who reported that he had taken the English Department's resolution on salary reductions to his department. He stated that potential furloughs were suggested, and a temporary moratorium on professional travel, as possible ways to save money.

Before moving into Executive Session, Chair Chamberlain presented certificates to retiring Senators and Senators whose terms had ended. Chair-elect Scott presented a plaque to Chair Chamberlain in appreciation for her work as Chair during the past year.


A bill to grant emeritus status to Richard Francis was presented and voted upon, after a motion by Senator MacLeay and seconded by Senator Naugler.


A motion to adjourn was made at 4:20 p.m. by Senator Naugler and seconded by Senator Redmond.

Approved September 15, 2010