Minutes - April 2, 2008

Minutes - April 2, 2008

XLII, No. 16


April 2, 2008

The Faculty Senate of Southeast Missouri State University met on Wednesday, April 2, 2008, in the University Center Party Room. The following Senators were present: Martha Zlokovich (Chair), Mary Elizabeth Ambery (Chair-Elect), Jim McGill (Membership Chair), Rick Althaus, Julie Banks, David Briggs, Stephanie Chamberlain, Michael Cobb, Larry Bohannon (Alternate), Kim Dillivan, Marc Fulgham, Benjie Heu, Priscilla Hornby, Elaine Jackson, Daniel MacLeay, Jayanti Ray, Willie Redmond, Albie Sautter, Brad Deken (Alternate), David Smith, Seidu Sofo, Marc Strauss, Alan Journet (Alternate), Don Jung (Alternate), Carol Veneziano, Haohao Wang, Janice Ward, Debbie Beard (Alternate), and Xuesong Zhang. The Student Government President, George Gasser, and Provost Stephens were also in attendance.


Approval of minutes Volume XLII-15 was moved by Senator Journet and seconded by Senator Strauss. The minutes were approved.


Chair Zlokovich reported that she presented the Faculty Senate's budget request to the Provost for consideration at Budget Review. Chair Zlokovich reported that the Provost indicated that Faculty Senate budget will remain the same next year. The Provost committed to paying for four senators to attend MAFS meetings each Fall and Spring semester, as requested by MAFS.

Chair Zlokovich reported that the call for elections has gone out. She indicated that chairs of departments have been reminded that their Faculty Senate department representatives need to be available every Wednesday from 3 PM – 5PM.

Chair Zlokovich reported that the Faculty Advisory Committee continues to meet for program reviews. Senator Cobb asked why the General Education program is not under this review. Provost Stephens indicated that the program review is only for majors. General Education is currently under a separate review.

Chair-Elect Ambery reported that she attended the Budget Review meeting. She indicated that there were no decisions made. Every entity presented its request. The requests will be put onto a spreadsheet and made available for everyone to view. She indicated that there are more requests for funds than what are available. Senator Dillivan indicated that the Faculty Compensation Committee requested a 4% increase in faculty pay equity money.

Chair Zlokovich reported that when the Board of Regents passed the current Merit Pay Policy in 2002, there was a supplemental document included with it that outlined the projected costs for promotions to Associate and Full Professor, as well as for Post Professorial merit pay. Furthermore, the motion accompanying the bill indicated that the 25 percent pulled from faculty raises would pay for these three costs, even though the bill passed by Senate and accompanying the motion only stated that it would be used for Post Professorial merit pay. She indicated that the Faculty Senate did not approve the document. Provost Stephens indicated that the chair of the Faculty Senate at the time was present at the Board meeting. The chair of the Faculty Senate in 2002 was Bill Eddleman. Provost Stephens recommended contacting Dr. Eddleman for history and assurance that the supplemental document was passed by the Board of Regents with the Senate's knowledge.

Chair Zlokovich reported that Professional Affairs and the Faculty Senate Executive Committee met Monday and Tuesday with the President, the Provost, and Vice-Provost to discuss the Tenure and Promotion Bill. She indicated that the meetings were very collegial and productive. She indicated that the results of those meetings will be presented by Senator Althaus under old business.


Provost Stephens reported that she too felt the meetings to discuss the Tenure and Promotion Bill have been very collegial and productive.


Student Government President, George Gasser, reported that he is standing in for Student Government Liaison, Mark Wilhelm. Mr. Wilhelm had to attend another meeting.

Mr. Gasser reported that Student Government (SG) elections were being held. He indicated that there are two candidates for SG President and several candidates for SG representatives. Mr. Gasser indicated that there are more students getting involved and showing an interest in the SG and in the University.



Senator McGill, Chair of the Membership Committee, reported that solicitation of members for University Promotion and Sabbatical Leave Committee, Equity Issues Committee, and Ad Hoc Smoking Policies Committee are all underway. Volunteers are needed for Equity Issues and Smoking Policies as soon as possible. Chair-Elect Ambery indicated that she had a name for the Smoking Policies Committee.

Senator McGill requested input for minimizing the intrusiveness of the solicitations process while ensuring that no eligible candidate is excluded. Senator Strauss indicated that he believed the current process is not intrusive at all, especially since the top of each solicitation states what departments the email is intended for. Several Senators were in agreement.

Senator McGill reported that Faculty Senate department unit representative elections should be proceeding in departments. The deadline to elect senators is April 30.

Professional Affairs

Faculty Tenure and Promotion and Faculty Merit Pay Bills will be discussed under old business.

Academic Affairs

Senator Cobb, Chair of Academic Affairs, reported that the Committee would like to introduce their policy recommendation for the posting of consumer information in compliance with SB389. Senator Cobb distributed a bulleted list stating the Committee's recommendation and requested it be posted on the Faculty Senate web page (Attachment A). The Senate held discussion over the recommended policy. Chair Zlokovich asked that Senator Cobb take the Senate's voice back to Academic Affairs and form a bill with their recommendations. The Provost suggested making the compliance as simple and easy as possible.


Senator Ward, Chair of the Documents Committee, reported that the Committee is scheduled to meet April 9. They will be reviewing the section of the Handbook again regarding who reports to whom. She indicated that Chair Zlokovich recommended keeping the organizational language in there in addition to adding a link to the Organizational Chart so the Senate is notified whenever a change is made to the Organizational Chart.


Senator Wang, Chair of the Governance Committee, reported that Chair Zlokovich indicated that on Line 9, Page 140 in the Handbook, there appears to be either a phrase left out, or an “or” that should have been removed. The Governance Committee agreed to remove the word “or”.


The Compensation Committee did not have a report.


Senator Althaus reported that Professional Affairs and the Faculty Senate Executive Committee met with the President, the Provost, and the Vice-Provost Monday and Tuesday to discuss the Faculty Tenure and Promotion Bill. He indicated that they were able to come to an agreement on certain issues. Senator Althaus discussed the issues individually. Senator Althaus indicated that he would take the voice of the Senate back to the Professional Affairs Drafting Sub-Committee and try to have a revised Bill ready next week. Chair Zlokovich indicated that the revised Bill should be distributed electronically to the Senators next week so that they can share it with their departments and be ready for a vote by the next Faculty Senate meeting.

Senator Althaus indicated that the Committee now realizes there are things in the Faculty Merit Pay Bill that they believe administration will not agree to. The Committee would like to revise that Bill before presenting it again to the Senate.


There was no new business considered.


The motion to adjourn (Journet/Heu) was recognized and approved at 5:11 p.m.

The next Faculty Senate Meeting will be April 16, 2008, in the University Center Party Room at 3:00 p.m.

Approved April 16, 2008

(Attachment A)

Proposed conditions for complying with the consumer information bill (SB 389) regarding the posting of student evaluations.

A separate survey will be developed to satisfy the requirement.
Results of this survey may not be used for personnel actions like promotion and tenure.
The University will not keep a record of the surveys except as part of server backups.
Only individuals with valid SE Keys may access the information.
Only one faculty's ratings may be viewed at one time.
Only raw 5 point Likert scale results will be reported. No means, T-scores or other stats.
Only the most recent year's worth of results will be posted.
The questions on the survey will by reviewed by Senate each year and can be changed by a simple majority vote.
Only students who complete the course may submit evaluations (no drops).