Minutes - March 4, 2009

Minutes - March 4, 2009

XLIII, No. 11


March 4, 2009

The Faculty Senate of Southeast Missouri State University met on Wednesday, March 04, 2009 in the Missouriana Room of the University Center. The following Senators were present: Mary Elizabeth Ambery (Chair), Stephanie Chamberlain (Chair-Elect), Rick Althaus, Julie Banks, David Briggs, Santaneel Ghosh (Alternate), Kathy Conway, Kevin Dickson, Marc Fulgham, Alan Journet, Don Jung, Gabriele Eckart (Alternate), Jim McGill, Tiffany Parker (Alternate), Joyce Renaud, Albie Sautter, Sophia Scott, Rick Sebby, Kathy Smith, Daniel Beard (Alternate), Raj Somarajan, Marc Strauss, Sven Svenson, Larry Underberg, Carol Veneziano, Haohao Wang, and Janice Ward. Administrative Liaison, Fred Janzow, and Student Government Liaison, Craig LaChance, were also in attendance.

Absent and not represented by their alternates were Elaine Jackson, David Naugler, Willie Redmond.


Approval of minutes Volume XLIII-10 was moved and approved.


Chair Ambery reported that there had been some confusion and controversy regarding the online waiver form or web contract that have been circulating for signatures from those faculty teaching online courses. She indicated that the Faculty Senate may want to consider putting together a task force to review the form and investigate ways to improve the form.

Chair Ambery indicated that she would like to add an additional piece to the Faculty Senate meeting agendas that invites anyone sitting on other committees to report on the work taking place on that committee. She added that there are several senators that work on various committees and adding this piece to the agenda would help keep communication open.

Senator Althaus indicated that he, Dr. Hamner Hill, and Dr. Bruce Mims were on a subcommittee that developed drafts of the statements on the online waiver form. He indicated that he had no idea that they would not be circulated to the broader Senate for additional discussion and feedback. He indicated that the Administration proceeded under the assumption that because there were some faculty who were involved in the process, that the "faculty" had signed off on them. He added that they have been circulated for approval to the Administrative Council and Academic Council. The confusion and controversy with the language in the form relates to the wording that invokes the University's right to give course and materials to someone else due to a "scheduling" conflict. Senator Althaus suggested there be improvements made between the intent and the language. Dr. Janzow agreed and suggested invited Dave Starrett and Ed Buis to the next Faculty Senate meeting to help clarify the language. Senator Althaus indicated that he would like Faculty Senate to encourage colleagues to hold up on signing the form until Faculty Senate can further look at the form, discuss the form with the authors, and make needed modifications before signing. Senator Chamberlain suggested rescinding the form and making revisions. Senator Sebby moved that the Senate request that the online waiver form be reconsidered for the purpose of modifying the language. The motion was seconded by Senator Eckart. Senator Conway made a motion to make a friendly amendment to request that the President rescind the form until Faculty Senate has a chance to talk with Dr. Starrett and Dr. Buis and get clarification on the form and the procedures. Senator Eckart seconded the motion. The request will be sent through the Senate Executive Committee during their meeting with the Provost, Monday March 9th. The motion passed.


Dr. Janzow reminded the Faculty Senate that all deliberations with the budget are up in the air and there is still no solid sense of where the budget stands. He reported that an informational budget review meeting will be held Friday. The next budget meeting will be March 27th where base dollar requests will be reviewed.

Senator Journet indicated that he had heard a rumor that there will not be any money budgeted for post professorial merit next year. Dr. Janzow indicated that he had no knowledge of that.

Senator Sebby requested 2007/2008 promotion data from the Provost. Dr. Janzow indicated that he would forward the request.


Student Government Liaison, Craig LaChance, apologized for his absence at the last Faculty Senate meeting. He reported that he was in Jefferson City lobbying for the higher education budget.

Mr. LaChance reported that Student Government and Facilities Management are talking to a company about water filters. He indicated that the drinking cup will sit well below the dispenser for improved sanitation.

Mr. LaChance reported that general elections will be held April 1 & 2.


Professional Affairs
Senator Scott, Chair of Professional Affairs, reported that the Committee is working on items to bring the Senate at a future date.

Academic Affairs
Senator Veneziano, Chair of Academic Affairs, reported that the Task Force constituted by Professional Affairs and Academic Affairs to explore and evaluate the use of voluntary reporting of Student Evaluation of Instruction data for tenure and promotion is an ongoing process.

Senator Ward, Chair of the Documents Committee, distributed additional proposed changes to Chapter 1 of the Faculty Handbook.

Senator Sautter, Chair of the Governance Committee, reported that the Committee is working on a “how to” guide for filing a grievance. She reported that they have invited Jim Cook and Lincoln Scott to their next Committee meeting.

Senator McGill, Chair of the Membership Committee, reported that the vacancy on Professional Affairs has been filled by Min Zou.

Senator Naugler was out of town and unable to attend the meeting. Chair Ambery reported that Compensation is continuing to work to establish what platform they will stand on and what items they aren't willing to negotiate on.


Senator Strauss indicated that based on the findings of the Faculty Senate Performance Survey and the HERI survey, there seems to be some concern about the effectiveness of Faculty Senate. Senator Strauss suggested asking the President to say something on behalf of the Faculty Senate during the “State of the University Address” for a sense of awareness. Senator Sautter added that it is the hope of the Governance Committee that the Faculty Senate will use the recommendations of the Committee to improve the way the faculty view the Faculty Senate. Senator Jung suggested sending the minutes and the agenda out to all faculty. Senator McGill indicated that it has been his finding that the majority of faculty do not read mass emails. Chair Ambery indicated that she forwards the minutes and agendas to the faculty in her department via email. She added that that is an opportunity for each senator to stay in touch with department faculty. Senator Conway added that she does the same only forwards a shortened version of the minutes and offers to send the full version if requested.

Senator Althaus suggested doing something new with the New Faculty Reception. He suggested having it earlier in the semester and a day other than Wednesday. Senator Ward recommended the chair speak at the Teaching Enhancement Workshop and have the reception on one of the days of the Workshop. The overall Senate was in agreement.


Senator Journet distributed a resolution that encourages President Dobbins to sign the American College and University Presidents Climate Commitment. Senator Journet indicated that it is his hope to get as many clubs, committees, and other entities on board to show that there is broad community support for this commitment. The resolution will be voted on during the next Faculty Senate meeting.
Chair Ambery invited senators to speak about what's taking place on other committees they sit on.

Senator Althaus reported that the AQIP Committee proposed five new initiatives to the President, three of which were accepted: 1) an initiative that will better equip math students, 2) emergency response system, and 3) attendance of students.


The motion to adjourn was recognized and approved at 5:00 p.m.

The next Faculty Senate Meeting will be March 25, 2009, in the University Center Missouriana Room at 3:00 p.m.

Approved March 25, 2009