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Online Course Review

OSCQR Implementation and Transition

The OSCQR (Open SUNY COTE Quality Review) rubric will replace the (QM) Quality Matters rubric for quality assurance of online courses at Southeast as of October 1, 2020.

Southeast will continue to mandate that all online courses meet established online teaching standards.

A modified OSCQR rubric replaces the QM rubric. The OSCQR rubric is licensed as Creative Commons, meaning it can be edited and revised to meet the needs of the Southeast online learning environment. The CTL will form an ad hoc committee of various stakeholders to revisit the OSCQR rubric in use and recommend any amendments to that rubric.

The CTL will apply the OSCQR rubric in two ways:

1.     Experienced Online Faculty: Faculty that have already taught online at Southeast. They can perform a self-review with the OSCQR rubric. That review is then approved by a CTL instructional designer or by an authorized peer reviewer. This will expedite course re-reviews. These faculty may also request a full peer review if so inclined.

2.     Faculty New to Online Teaching/Faculty New to Teaching Online at Southeast: These faculty have never taught online for Southeast before. They participate in a Learning Design Institute (LDI) cohort—offered both online and in-person—which details the OSCQR review process and provides pedagogical training for teaching in the online environment. Upon completion, they’ll submit a course for review. Once that course meets the OSCQR standards, they can teach the course for five years and will be considered Experienced Online Faculty from that point forward.

Faculty ready to submit a course follow this process:

1.     Complete a self-review of the course using the OSCQR rubric.

2.     Submit your course to be reviewed, along with the completed OSCQR file here

3.     A copy of the course is made for archive purposes.

4.     The self-review is reviewed by a CTL instructional designer or authorized peer reviewer.  For experienced online faculty, the course is either approved or are suspended pending recommendations. The review process can be considered complete at this point.

5.     For faculty who have not submitted a course for review the process is a bit more extensive.  CTL instructional designers perform a quick pre-review of the course for issues that may prohibit the completion of the review.

6.     A peer reviewer (another Southeast faculty who teaches online regularly) evaluates course elements using the OSCQR rubric, provides feedback, and either approves the course or suspends it pending revision.

7.     In situations where the faculty member disagrees with the peer reviewer, an instructional designer makes the final decision on approval or revision.

8.     Once approved, the course will then be cleared to enter Banner. Unreviewed courses will be listed in Banner as in-reserve.

In the event a course doesn’t meet standards on the initial review, the faculty member and an instructional designer will work to find changes so the course does meet. The process is intended to be iterative and recursive.

A course peer review and LDI training will continue to be mandated for new Southeast faculty for their first online course and for existing Southeast faculty designing an online course for the first time. Faculty using a course that meets standards and was designed by another faculty member will be allowed to use that course, provided they change no more than 15% of the course structure. Guides for abiding by the 15% rule can be found on the CTL website.

 The lifespan of a course certification is five years. All courses must be submitted for review again once the initial certification expires. Major changes to a previously reviewed course, such as being offered in a different learning management system, requires a new course review. Because of the hundreds of courses that must be re-reviewed after migrating from Moodle to Canvas in the Spring 2021 semester, the soft deadline for courses re-reviews is the five-year anniversary of the initial QM review. Pacing reviews like this will provide faculty time to migrate and rearrange their course materials as well as provide the CTL and peer reviewers the time necessary to review such a high volume of courses.

Faculty peer reviewers will be trained by the CTL. Training will take approximately 5 hours. It will be offered in an asynchronous online format. This is similar to how QM trains its peer reviewers. Peer reviewers will receive the $50 per course stipend for a full course peer review. Instructional designers are eligible to conduct peer reviews.

Chairs and deans can require course peer review for faculty as a means of remediation (low SLO numbers, high DNF numbers, frequent student complaints, low enrollment numbers, and so on).


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