Events for Off Campus Organizations

If you would like more information on hosting your event in the University Center, please contact Event Services & Scheduling for more information.
Phone: 573.651.2280
Email: unischeduling@semo.edu

Alcoholic Beverages

“The use or possession and/or consumption of alcoholic beverages on the campus of Southeast Missouri State University without the express written permission of the President is prohibited, except (as allowed by Show Me Center policy, in Wildwood at the discretion of the President, in campus private residences of staff or faculty, in the basement or in the suites of Johnson Faculty Centre).  Use of alcoholic beverages in the public meeting and social areas is authorized for catered events at the Johnson Faculty Centre within guidelines to be established by the Faculty Centre membership, with concurrence of the President, and subject to appropriate statutes and ordinances.”  Business Policy & Procedure 01-04  

Alcoholic Service Guidelines for the University Center

These guidelines are intended only to regulate the possession, consumption or use, sale, purchase, or serving of beverages containing alcohol in the University Center and not to any other parts of the Southeast Missouri State University campus.

  1. It is a violation of University Center policy to possess, consume or use, sell, purchase or serve alcohol in the University Center unless specifically approved in accordance with these guidelines.
  1. All requests for permission to serve alcohol in the University Center must be approved by the Director of the Campus Life & Event Services, the Vice President for Enrollment Management & Student Success, and the President of the University.
  1. Requests from student organizations will not be considered.
  1. All alcoholic beverages must be served by Campus Dining Services or other contracted provider specifically approved by the Director of Campus Life & Event Services.
  1. No University funds may be used for the purchase of alcohol or beverages containing alcohol.
  1. It is a violation of these guidelines to publicly advertise that alcohol is provided free of charge or included in the purchase price of an admission to an event occurring in the University Center.
  1. University employees may not collect or participate in the exchange of tickets or other mediums of exchange in reference to the sale of alcohol or any other activity implying the sale of alcohol or the exchange of any such tickets for alcohol, its possession, consumption, or serving thereof.
  1. All federal, state, local and other University regulations shall apply to the possession, consumption or use, sale, purchase or serving of beverages containing alcohol at or in the University Center.
  1. The person or entity contracting for the use of University Center premises shall ensure that no persons under the age of 21 have access to alcohol beverages.  (It is suggested that events in which students will attend or otherwise participate that a decision be made to not have alcohol present).  Failure to abide by or assist with the enforcement of this policy may result in the individual in violation being asked to leave the event or alcohol service being discontinued early following a warning issued to the contracted event host.
  1. Alcohol service will end at least 30 minutes prior to the scheduled end of your event.

Alcohol Service Procedures within the University Center

Procedures for obtaining permission to serve alcoholic beverages in the University Center

  1. Fill out the attached Request for Service of Alcohol form.  Allow ample time for review, approval and event planning.

The person or organization seeking to use University Center facilities should hold discussions with Campus Dining Services prior to making facility reservations and initiating a request for permission to serve alcohol.

  1. Return completed Request for Service of Alcohol form to the Event Services & Scheduling Office no later than two weeks (10 working days) prior to the scheduled event.
  1. The request will be reviewed by the Director of the Campus Life & Event Services and, if approval is recommended, forwarded to the appropriate university officials.  If the request is not recommended by the Director, the form will be returned to the requester so marked.
  1. The President of the University will approve or deny the request.
  1. If approved by the President, the original form will be kept in the Event Services & Scheduling office and copies will be sent to the requester, and Director of Campus Dining Services.

Building Hours

Hours for the operation are Monday-Friday, 7:00 a.m. to 10:30 p.m., Saturdays and Sundays 10:00 a.m. to 10:30 p.m.  Use of the facilities outside of the regular building hours may involve an additional charge to cover necessary support services.  Events that extend beyond 10:30 p.m. must have special permission from the Event Services & Scheduling Office (Hours are subject to change for special events and holidays).  Standard hours for weddings and proms are 7:00 am – Midnight.  Events extending before or past standard operating hours may be billed an additional labor charge of $20.00/hour.  Access to the room or building prior to the start of your reservation is not guaranteed unless an additional reservation and associated payment is received.  If your space is not being used prior to your event, we may, the week of your event, commit to early set-up and decoration times.

Decorations

No room in the University Center may be decorated or altered temporarily, structurally, or otherwise, without first being approved by the Event Services & Scheduling staff of the University Center.  Such permission must be granted at least two weeks in advance of any changes which are going to be made. 

  • Suspending material from the ceiling or light fixtures is prohibited.
  • Glitter is not allowed unless it is glitter glue.
  • Confetti is not allowed.
  • The use of tape (scotch, masking, & duct), glue, thumbtacks or adhesive on the walls, ceilings, frames, columns, or staging for attaching any materials is not permitted unless special permission from the Event Services & Scheduling Office.  Pictures are not to be removed from the walls.  The University Center will determine in what manner decorations may be affixed to wall surfaces. 
  • Open flames are strictly prohibited.  Candles may be used ONLY if they are enclosed in a glass globe, bowl, holder, etc.
  • Fountains or other features containing significant amounts of water are prohibited without express written permission from the Assistant Director for Event Services & Scheduling.
  • The University Center reserves the right to charge a minimum fee of $50.00 surcharge for cleaning of decorations or excessive trash left after the event.

Dress Code

Appropriate attire is required in the University Center.  Shoes or sandals, pants or shorts, and a shirt must be worn at all times.

Firearm Policy

The possession of and/or discharge of firearms and/or explosives in the University Center property is prohibited except by designated University agents or designated employees in the line of duty.  Appropriate criminal actions will be initiated for violators of this policy.

Foodservice

All requests for foodservice menus, meals, bakery orders, or pricing quotes may be obtained by contacting Chartwells Dining Services at (573) 651-2511.

Foodservice in the University Center must be furnished by Chartwells or other University contracted food service provided.  The exceptions to this are: a) bake-sale fundraisers held by registered & recognized student organizations and b) home-baked or purchased, pre-packaged snacks and beverages served at a meeting of registered & recognized student groups scheduled in the building.  Cleanup on these occasions is the responsibility of the registered & recognized student organization utilizing the space.

Property Damage Policy

All groups using the University Center facilities are responsible for any and all damages in their reserved area(s).  The University Center reserves the right to bill any organization or department for damages or losses resulting from the use or misuse of the facilities or equipment.  A contact person must sign the Reservation Confirmation agreeing to this policy.

  • No property of the University Center may be removed from the building without the consent from the Event Services & Scheduling Office.
  • The University Center reserves the right to charge at least a $50.00 surcharge for cleaning the area to return it to a condition adequate for continued use by other groups.
  • The University Center does not assume responsibility for damage to or loss of any materials or equipment left in the building or in storage.
  • Suspending material from the ceiling or light fixtures is prohibited.
  • The use of tape, glue, thumbtacks or adhesive on the walls, ceilings, frames, columns, or staging for attaching any materials is not permitted unless by special permission from the from the Event Services & Scheduling Office. Pictures are not to be removed from the walls.
  • Open flames are strictly prohibited.  Candles may be used ONLY if they are enclosed in a glass globe, bowl, holder, etc.
  • Fountains or other features containing significant amounts of water are prohibited without express written permission from the Assistant Director for Event Services & Scheduling.

Room Rates

There are minimal room charges for all non-University affiliated groups utilizing the University Center.  These charges vary according to room size, the type of event and the hours of the event.  Rates are available from the Event Services & Scheduling Office.  All groups will be charged for the extra support services required beyond the normal building operations as determined by the Event Services & Scheduling Office.  All groups are responsible for damages to equipment, furniture, or the facility.

Safety Policy

  • The sponsoring organization/department of an event hosted within the University Center is responsible for both the safety of persons attending and for returning the rooms back to their original condition.
  • Attendance at all events is limited to the number of fixed seats in the rooms or established capacities of rooms as dictated by fire and safety codes.  Standing in the aisles and sitting on the back of seats during any program is prohibited.
  • All materials used for decorations must be fire retardant or flame proof in accordance with University regulations.
  • Exits must open readily and be accessible at all times.  During the period of use, no required exit door may be fastened so that the door cannot be opened readily from the inside by use of ordinary doorknob or by pressure on the crash bar.  Exit ways serving the room must be adequately lighted during all times that the room is occupied.
  • The use of closed flame candles are permitted with prior approval from the Assistant Director of Operations of the University Center.  It is not permissible to carry lighted candles.

Smoking

The University Center is a smoke-free building.  Ashtrays have been placed outside the main entrances for your convenience.

Undesirable Conduct Policy

Any person who engages in misconduct in the University Center may be requested to leave the premises. Misconduct shall be defined as behavior which in anyway defaces or damages the premises, or obstruct, or interferes with the intended use of the premises.  Federal and state law, city ordinances and University policies apply.

Contact

573.651.2280
unischeduling@semo.edu
University Center
One University Plaza, MS 1250
Cape Girardeau, Missouri 63701