Purchasing Card Program

The Purchasing Card Program is to provide faculty and staff with a convenient, cost‐effective method of purchasing and paying for low dollar‐value goods and services and travel expenses. The Program is designed to replace small dollar‐value purchases, direct pays, and out-of-pocket prepayments,as well as to reduce the use of petty cash and employee reimbursements for small dollar purchases.

Purchasing Card Manual

Access Online - US Bank

Quick Reference Guide for Access Online

FAQ's

 

Purchasing Card Reconciliation 

Current Due Date:  2/5/2019 for January transactions

Purchasing Card transactions must be reconciled on an expense report in Chrome River: 

• All transactions not related to travel for the cardholder must be reconciled AND submitted/approved by the expense owner in Chrome River by the 5th day of the month following the billing cycle close date. 
• All transactions related to travel for the cardholder must be reconciled on an expense report in Chrome River by the 5th day of the month following the billing cycle close date.  These must be submitted by the end of the month following the cardholder's trip once all expenses for the trip (pcard and reimbursements) are added to the report. 

Transactions may be reconciled by statement cycle or by calendar month. 

A $25 late fee will be assessed to the department’s budget for each cardholder whose transactions are not reconciled by the 5th of the month.

 

Forms

Purchasing Card Application

Card Mantenance

Missing Receipt

Card Cancellation

Tax Exempt Certificate (available on Portal, Employee SS tab)

Contact Us

purchasingcard@semo.edu
Academic Hall
MS 3200