FY19 Expense Report Deadline
Expense Reports must be submitted and approved no later than July 10th.
Chrome River is a Travel and Expense Management System that University Employees use to electronically report Business Expenses for reimbursement and to reconcile purchases made with a University Purchasing Card.
Online trainings are available through Skillsoft
Direct Link to Login: Chrome River
There is at least a 2 day delay from when a Purchasing Card transaction posts at US Bank to when the transaction will be loaded to the cardholder’s eWallet in Chrome River.
Example: If a purchase is made on a Monday and it gets posted to US Bank on Tuesday, then it will not be available to reconcile in Chrome River until Thursday afternoon.
Yes. You must add the employee as a Delegate in your Chrome River account.
See Skillsoft Training or Quick Instructions: Delegates & Approval Delegates
Non Travel for Reimbursement
Athletic Team Travel – For Athletic Use Only
Athletic Guarantees Paid Out – For Athletic Use Only
Athletic Recruiting – For Athletic Use Only
Per Diem Wizard
Travel Meal Actual Cost - receipt required
Student Group Meals - receipt required
Business Meals - receipt required
Banquets & Catering - receipt required
For a partially funded trip, the individual should only submit enough expenses to cover the amount they are being funded. If they later get additional funding (second round), they can submit another report using expenses they did not include on the original report – naming the reports for the same trip Addtl Reim for (then the business purpose for the trip).
Someone takes a trip that costs them $780 ($300 airfare, $50 baggage fees, $250 registration, $180 per diem.
This person is awarded $500 in funding.
They would submit a report for $500 worth of expenses only. $300 airfare, $50 baggage, $150 per diem.
If they would get a second round for $200. (they have $250 registration and 30 per diem left not claimed)
They would submit a report for $200 worth of the remaining unclaimed expenses.
**A University Purchasing Card should only be used on PD funded trips/expenses IF enough funding has been awarded to cover the expense. If unsure, the card should not be used.
**It is the employee’s responsibility to keep up with original documentation and which expenses have been claimed or not. Chrome River Inquiry can be used to look at all of their submitted reports and what was claimed on them.