Southeast Missouri State University

When are you mailing 1098-T forms?

Educational Computer Systems, Inc. (ECSI) will prepare and postmark all 1098-T's for mailing by January 31.  If you wish to receive your 1098-T electronically, please visit www.ecsi.net/1098t.  Electronic versions of your tax form will be made available in late January.

What is the school code needed for accessing my 1098-T form online?

Southeast Missouri State University's school code for 1098-T purposes is 9d.

What address is the 1098-T form mailed to?

The 1098-T form is mailed to the permanent address on file as of January 1 as listed in your MySoutheast in the Southeast portal.

Why did I get a 1098-T form?

Southeast Missouri State University is required to send a 1098-T form to any eligible student that was enrolled and had qualified charges during the previous calendar year.

What are qualified charges?

Qualified tuition and related expenses are tuition and fees required for a student to be enrolled at or attend Southeast Missouri State University.

Why is there no amount in Box 1 for payments received?

Educational institutions choose to report either payments received, or amounts billed for qualified tuition and related expenses.  Southeast Missouri State University has chosen to report to the IRS Box 2 (Amounts billed).  You may find payment information listed in the transaction history of your 1098-T for your use in figuring education tax benefits.

What amounts on the 1098-T form should I use for my taxes?

Southeast Missouri State University only reports amounts billed by the University on the 1098-T form.  Tax benefits related to higher education normally will require information on amounts actually paid.  Please contact the IRS or your personal tax preparer for assistance in calculating any educational tax benefits.

Why did I not receive a 1098-T?

There are several reasons you may not have received your tax form:

  • If you did not provide us with your Social Security Number (SSN).  If you provide your SSN to Student Financial Services, we can send a form to you.  A copy of your Social Security card will be requested as verification.
  • If your address as listed on the Southeast portal is an old or incorrect address.  You may update your address through your MySoutheast and then contact Student Financial Services to update your 1098-T.  You will be able to print an updated 1098-T through ECSI within 48 hours.
  • If you are classified as a Non-Resident Alien.
  • If you did not receive your 1098-T Tax form but believe you should have; please contact ECSI at 1-866-428-1098.
Can I get a duplicate copy of my 1098-T?

You may visit www.ecsi.net/1098t or contact ECSI, Inc. at 1-866-428-1098 for duplicate copies.

Can you fax or mail my 1098-T to my parents or tax professional?

You may elect to receive your 1098-T electronically through www.ecsi.net/1098t and forward copies to them directly.  Student Financial Services does not offer the service of faxing tax forms.  You may contact ECSI, Inc. at 1-866-428-1098 regarding questions on obtaining your tax form electronically.

Who should I contact if I believe there is an error with my 1098-T?

If after reviewing the information in the FAQ's you still believe there to be an error with the information on your 1098-T, please contact Student Financial Services at (573) 651-2253.

I cannot access my online 1098-T/I cannot remember my PIN:

Please contact ECSI at 1-866-428-1098 for access to your records.  

Southeast's academic year runs fall, spring and summer. Therefore, your eligibility for summer financial aid depends on how much of your financial aid eligibility was already received. You may be eligible for subsidized/unsubsidized Direct loans if you did not already borrow the maximum amount for your grade level and you are attending at least half time (6 hours) in a degree seeking program. If you were eligible for the Federal Pell Grant during fall and spring semesters and you did not receive your maximum annual award, you may be eligible for Federal Pell Grant funds. That is, you were a part-time student for at least one of those semesters or you did not attend any institution in at least one of those semesters.  Other aid eligibility is based on availability.

All students who are enrolled at least half-time (6 hours) and have a 2013-2014 FAFSA on file, have completed verification (if applicable), and do not have any holds on their financial aid, will be reviewed to determine whether they have any remaining eligibility for the summer. This process will begin in March each year. Students will be notified through their Southeast email if they are eligible/ineligible.

Financial aid must be fully processed to be credited to your Southeast account. It is your responsibility to pay the balance in full by the billing due date.

Note: If you received a Satisfactory Academic Progress contract for spring semester, payment of summer classes is your responsibility. You are not eligible for summer financial aid until spring grades are posted and you are proven to be meeting satisfactory academic progress standards. If you do not meet satisfactory academic progress standards after spring grades are posted, you will remain ineligible for financial aid.

Families sometimes have unusual circumstances that affect their ability to pay for college. In some situations Student Financial Services can make adjustments to the Free Application for Federal Student Aid (FAFSA) so eligibility for financial aid can be recalculated.

The following are special circumstances our office can take into consideration:

  • Out-of-pocket medical expenses
  • Divorce or separation which occurred after the completion of the FAFSA
  • A loss of income experienced by an independent student and/or their spouse or by a dependent student's parent(s).

A Request for Review of Special Circumstances form is available from Student Financial Services. If you want to have your circumstances reviewed, you will need to complete this form and submit it to Student Financial Services with all necessary documentation. Once these forms are received by Student Financial Services, it will take approximately 2-3 weeks to process the review. Depending on your circumstances and current eligibility, the review may or may not warrant a change in your overall financial aid package. Either way, you will be notified of the results in writing. If an adjustment to the financial aid award was warranted, a new Aid Award Notification Letter will also be sent.

The Free Application for Federal Student Aid (FAFSA) asks 13 questions to determine your dependency status for financial aid:

  1. Were you born before January 1, XXXX (changes every year)?
  2. As of today, are you married? (Also answer "yes" if you are separated but not divorced)
  3. At the beginning of the XXXX-XXXX (academic) school year, will you be working on a master's or doctorate program (such as an MA, MBA, MD, JD, PhD, graduate certificate, etc.)?
  4. Are you currently serving on active duty in the U.S. Armed Forces for purposes other than training?
  5. Are you a verteran of the U.S. Armed Forces?
  6. Do you have children who receive more than half of their support from you between July 1, XXXX and June 30, XXXX (changes every year)?
  7. Do you have dependents (other than your children or spouse) who live with you and who receive more than half of their support from you, now and through June 30,XXXX (changes every year)?
  8. At any time on or after July 1, XXXX (changes every year), were both your parents deceased, were you in foster care or were you a dependent or ward of the court?
  9. As determined by a court in your state of legal residence, are you or were you an emancipated minor?
  10. As determined by a court in your state of legal residence, are you or were you in legal guardianship?
  11. At any time on or after July 1, XXXX (changes every year), did your high school or school district homeless liaison determine that you were an unaccompanied youth who was homeless?
  12. At any time on or after July 1, XXXX (changes every year), did the director of an emergency shelter or transitional housing program funded by the U.S. Department of House and Urban Development determine that you were an unaccompanied youth who was homeless?
  13. At any time on or after July 1, XXXX (changes every year), did the director of a runaway or homeless youth basic center or transitional living program determine that you were an unaccompanied youth who was homeless or were self-supporting and at risk of being homeless?

If you answer yes to any one of these questions, you are considered independent for financial aid purposes. You only need to report your (and your spouse's) income. If you cannot answer yes to any of these questions, you are dependent for financial aid purposes and must report your and your parents' income. This is true regardless of where you live, how much money you earn, or who claimed you on the prior year's tax return. The Department of Education's philosophy behind these regulations is that it is your family who should have the primary responsibility for paying for your postsecondary education, not the taxpayers.

Sometimes, students have unusual circumstances that would make them independent even though they do not meet the federal requirements. If you feel that you have a family situation that warrants an exception to the regulations (i.e. a dysfunctional family situation that can be documented or the death of the custodial parent), you should contact a Coordinator in Student Financial Services. A dependency status override must be reviewed on a case by case basis at the school. The U.S. Department of Education does not review any appeals, and an appeal approved at one college will not necessarily be approved at another college.

Verification is a process where the information provided on the Free Application for Federal Student Aid (FAFSA) is compared with signed copies of student (and parent/spouse) tax forms and/or other financial documents. The selection of an application for verification does not mean the information provided is incorrect. Some applications are selected for review on a random sample basis, and some applications are selected based upon a set of common edits that check data for consistency and logic. If there are discrepancies between the FAFSA and the financial documents, Student Financial Services will send the necessary corrections electronically to the Central Processor.

If your application is chosen for verification, you will receive a written request for the necessary information. You will not be eligible for any federal or state aid until all of the necessary documentation is received and the review is complete. Upon completion of the verification process, Student Financial Services will determine your financial aid eligibility and will send an email notification that instructs you to review your financial aid on the Portal.

You will be billed on a monthly basis. The first statement for the fall semester is mailed in early July and is due in early August. The first statement for the spring semester is mailed in early December and is due in early January. These statements include basic charges and credits for the upcoming semesters and any unpaid charges from prior semesters.

If you make schedule or housing changes on or after the initial due date, you must have all related fees and charges (including room and board) paid by the first Friday of the semester. Note: You will not receive a billing statement for this registration activity. You will be informed during the registration process.

All other statements are mailed at the end of the month and are due around the 20th of the following month. Account charges and balance due may be verified at My Southeast or by calling Student Financial Services at (573) 651-2253.

Failure to pay account balances by the appropriate due date may result in cancellation of class schedule and room assignments (if applicable). Refer to the Refund/Withdrawal Policy for more information.

There is an Installment Payment Plan (IPP-See Terms and Conditions) designed to distribute all current semester charges over two, three or four payments during the semester. Past-due charges cannot be placed on the IPP; they must be paid before or at the time the IPP application is submitted. A separate IPP application is required for each semester and must be accompanied by a non-refundable service charge. The IPP is not currently available for the summer semester.

Per Semester:

Payment Option

Non-Refundable Enrollment Fee

2 Payments

$15.00

3 Payments

$20.00

4 Payments

$25.00

These options are available online through the My Southeast portal for the student's to choose, including the ability to review a "Pre-calculation screen" prior to selecting and enrolling in that option. Enrollment in the IPP is required for each semester. Currently, students may sign up for one of the payment options by indicating their choice on their Statement of Account and class schedule form and returning the form, with payment, by the payment due date. The first payment of each plan must include the first installment, plus associated costs to enroll in the specific plan, plus any prior semester charges (if applicable) to be enrolled in the IPP.

The IPP can be used as an alternative to full payment. If you have financial aid that is insufficient to cover all charges, you can place the difference on an IPP. For the purpose of calculating the amount to be paid through the IPP, only "certified" financial aid awarded by an official Southeast Missouri State University Aid Award Notification will be deducted from the eligible charges. Some types of financial aid, such as federal work study or institutional employment, are not deductible.

Students will be sent monthly billing statements for the installments due, plus any additional charges that may have recalculated their amount due. Payments must be received and receipted by the Cashier's Office by the end of the business day on the due dates. Failure to make the payments on time will result in assessment of late fees and possible class cancellation. Please visit our Web site at http://www.semo.edu/sfs/options.html for additional information regarding the different payment options we currently offer, or contact Student Financial Services at(573)651-2253 with any questions.

Financial aid is credited to your account as follows:

  1. Scholarships and grants appear on the statement of account as a credit if all application requirements have been met.
  2. Federal Perkins Loans appear on the statement as a credit after you have signed the promissory note and completed Perkins Entrance Counseling.
  3. Federal Stafford Loans (subsidized and unsubsidized) appear on the statement as a credit after the loan has been "guaranteed" by the lending institution. The amount of the credit will be adjusted from the amount requested by loan processing fees.
  4. Federal PLUS Loans appear on the statement as a credit after the loan has been "guaranteed" by the lending institution. The amount of the credit will be adjusted from the amount requested by loan processing fees.
  5. Scholarship assistance from external organizations appears as a credit after the University has received notification of award from the organization.
  6. Federal Work Study, as well as regular employment, earnings are paid directly to you by paycheck and are not credited to your account. Anticipated earnings cannot be deducted from the balance due.

Once the financial aid is credited to your university account, any remaining balance is due by the date noted on the statement. If you have met all financial aid requirements for a particular loan, scholarship, or grant and the amount does not appear as a credit on the next statement from Student Financial Services, it is your responsibility to contact Student Financial Services.

Your financial aid will be applied to ALL University fees and charges. Federal financial aid may be applied to allowable charges only (tuition, general fees, off-campus fees, textbook rental fees and on-campus room and board charges) provided you notify SFS by sending an e-mail to sfs@semo.edu. If choosing this option you are responsible for paying any other miscellaneous charges on your account by cash, check or credit card. You may cancel or modify this authorization at any time.

If all of your paperwork has been submitted and processed, you are enrolled in the required number of hours and meet all program criteria aid is disbursed as follows:

  • Federal Direct Loans
    No earlier than 10 days prior to the beginning of the semester.
  • Institutional Scholarships (those based on mid-term grades and/or performance criteria)
    The week of or week immediately following the date requirements are fulfilled and our office is notified.
  • State grants and scholarships
    Determined by the state but usually occurs within the first few weeks of the semester.
  • All other federal, state, institutional aid (not student employment)
    Beginning the second week of the semester.
  • Student employment
    Paid directly to you through a paycheck or direct deposit on a bi-weekly cycle.
    To sign up for direct deposit for payroll, please complete the Direct Deposit Authorization Form and return with your Student Work Referral paperwork to Student Financial Services.
  • Summer Session Aid--If enrolled in pre-Sessions, second week of this session (loans). First and second week of eight-week session (loans and all other aid).

Aid is disbursed on a weekly basis for students who become eligible after the semester begins.

Refunds are processed beginning the end of the second week of the semester.  Refunds can be directly deposited to your checking or savings account or sent by check to your permanent home address. Refunds will continue to be processed on a weekly basis throughout the semester.

You may sign up for direct deposit by selecting Refund Direct Deposit under the Account Summary Option of your student portal.  You may access your account summary at http://portal.semo.edu.

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